Village of Stanford
02/15/2018 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday, February 15th, 2018

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present: 4 –- President Jeremiah Pitcher, Trustees Lisa Eidenmiller, Dee Miller, and Josh Scott

Absent: 2- Trustees Nydra Owen and Homer Smith

Also present:   Police Chief Dustin Carter, Attorney Mark McGrath, Treasurer Scott Eidenmiller, and Street Superintendent Mike Boitnott.         

II.               APPOINTMENTS:

No appointments at this time.

III.            APPROVAL OF MEETING MINUTES:

The board reviewed the meeting minutes from February 15th, 2018 regular meeting.

President Pitcher moved, seconded by Trustee Eidenmiller to approve the meeting minutes.

On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Scott and Miller

 

NAYS: 0

 

ABSENT: 2- Trustees Owen and Smith

 

There being 4 affirmative votes the motion carried.

                                                                       

IV.             TREASURERS REPORT:

  • Treasurer Eidenmiller reported that some of the accounts are late being reconciled because of the change of address.

  • Treasurer Eidenmiller reported that we have closed out the grants for water meters and the building grant.

  • The trustees reviewed the treasurer’s report and the account balances.

     

    Trustee Scott moved, seconded by President Pitcher to accept the treasurer’s report and account balances.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Eidenmiller, Scott, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen and Smith

     

    There being 4 affirmative votes the motion carried.

     

V.                MONTHLY DISBURSAL:

  • The trustees reviewed the monthly bills. Trustee Scott moved, seconded by President Pitcher to approve the monthly disbursal.

On roll call the vote was:

AYES: 4-, President Pitcher, Trustees Eidenmiller, Scott, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Owen and Smith

 

There being 4 affirmative votes the motion carried.

VI.             PUBLIC CONCERNS:

No public concerns at this time.

VII.         PRESENTATIONS:

No presentations at this time.

 

VIII.      EXECUTIVE SESSION MINUTES:

  • The trustees reviewed the executive sessions meeting minutes.

     

    President Pitcher moved, seconded by Trustee Eidenmiller to approve Resolution 01-18, regarding executive session meeting minutes.

     

On roll call the vote was:

AYES: 4-, President Pitcher, Trustees Eidenmiller, Scott, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Owen and Smith

 

There being 4 affirmative votes the motion carried.

IX.             COMMITTEE REPORTS:

X.                STREETS/FINANCIAL:

Trustee Scott reported the following to the Board:

  • All other agenda items have been tabled.

XI.             DRAINAGE:

          Trustee Owen was absent, no report given:

  • All other agenda items have been tabled.

XII.         Water:

President Pitcher reported the following to the Board:

  • The trustee reviewed the proposal from Layne Western on the well # 4 repairs and pump replacement. The proposal is for $17,818.00.

     

    Trustee Eidenmiller moved, seconded by Trustee Miller to accept the proposal for the repairs for well #4.

On roll call the vote was:

AYES: 4-, President Pitcher, Trustees Eidenmiller, Scott, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Owen and Smith

 

There being 4 affirmative votes the motion carried.

 

  • Street Superintend Mike Boitnott has hired the Mackinaw workers to install the meters. Clerk Phillips will make them ID cards. They will be starting as soon as possible.

  • The board reviewed the water rate increase beyond the annual 4% raise. The minimum bill with the 4% is $25.52. The board would like to raise the water rate an additional to the 4% increase to help keep with the inflation costs. This water rate increase has been on the agenda for the last year. The water rate increase needs to happen to keep and reserve in the water fund for any future projects. The board members also have to pay for the water too, so this effects everyone.

     

    Rate increase possibilities for minimum bill:

    10% - $26.81

    15 % - $27.46

    20 % - $ 28.24

     

    President Pitcher moved, seconded by Trustee Eidenmiller to adopt ordinance 02-18 for the water rate increase.

     

On roll call the vote was:

AYES: 4-, President Pitcher, Trustees Eidenmiller, Scott, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Owen and Smith

 

There being 4 affirmative votes the motion carried.

 

  • All other agenda items have been tabled.

     

     

     

XIII.      Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • The street banners have been designed and we are waiting in the proofs. The banners will be ordered once the proofs are approved.

  • The EMA repeater has been moved from the old village hall to the water plant.

  • All other agenda items have been tabled.

     

XIV.       COMMUNITY DEVELOPMENT:

Trustee Smith was absent, no report given.

XV.          POLICE:

         Police Chief Carter reported the following to the Board:

  • Sergeant Patrick gave a report dated 1/18/18-2/14/18.

  • Chief Carter has applied for two grants, one from Crime Detection Network for $4,000.00 and a 50/50 grant that our insurance company offers. Chief Carter would like to use this grant money for new body cams and a dash cam.

  • Officer Gordon is willing to install the security system at the new hall.

  • Clerk Phillips will check on the cost of a fax line for the P.D. They need to have a secure line fax line.

  • All other agenda items have been tabled.

XVI.       LEGAL:

Attorney Mark McGrath reported the following to the board:

  • Attorney McGrath has prepared a quit claim deed for 407 W. Boundary Street.

  • Attorney McGrath emailed Joe Dehn, attorney for John Williams on the status on 114 W. Main Street. The village does not own this property but is willing to help find someone to take over the building. Attorney McGrath told Attorney Dehn that his client could take over the property, Mr. Williams does not want the property. 

  • All other agenda items have been tabled.

     

XVII.   NEW BUSINESS:

  • The board discussed the update to the village website. Jessica Sidwell has recently finished a class on website design, we would like to check with her on possibly redesigning our website.

  • All other agenda items have been tabled.

     

     

     

     

     

Trustee Scott moved, seconded by President Pitcher, to adjourn @9:00pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector

*Meeting minutes are prepared by order of the agenda, not by the order of the meeting.