Village of Stanford
01/18/2018 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday, January 18th, 2018

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present: 4 –- President Jeremiah Pitcher, Trustees Lisa Eidenmiller, Dee Miller, and Josh Scott

Absent: 2- Trustees Nydra Owen and Homer Smith

Also present:   Police Sergeant Bill Patrick, Attorney Mark McGrath, Treasurer Scott Eidenmiller, Street Superintendent Mike Boitnott, Jeff Gordon and Jonathan Gordon.         

II.               APPOINTMENTS:

No appointments at this time.

III.            APPROVAL OF MEETING MINUTES:

The board reviewed the meeting minutes from December 21st, 2017 special meeting and January 4th, 2018 special meeting.

President Pitcher moved, seconded by Trustee Eidenmiller to approve the meeting minutes.

On roll call the vote was:

AYES: 4-, President Pitcher, Trustees Eidenmiller, Scott and Miller

 

NAYS: 0

 

ABSENT: 2- Trustees Owen and Smith

 

There being 4 affirmative votes the motion carried.

                                                                       

IV.             TREASURERS REPORT:

  • Treasurer Eidenmiller reported that all accounts have been reconciled.

  • The trustees reviewed the treasurer’s report and the account balances.

     

    Trustee Scott moved, seconded by Trustee Miller to accept the treasurer’s report and account balances.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Eidenmiller, Scott, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen and Smith

     

    There being 4 affirmative votes the motion carried.

     

V.                MONTHLY DISBURSAL:

  • The trustees reviewed the monthly bills. Attorney McGrath’s bill was received the day of the meeting.

President Pitcher moved, seconded by Trustee Eidenmiller to approve the monthly disbursal and to include Attorney McGrath’s bill.

On roll call the vote was:

AYES: 4-, President Pitcher, Trustees Eidenmiller, Scott, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Owen and Smith

 

There being 4 affirmative votes the motion carried.

VI.             PUBLIC CONCERNS:

No public concerns at this time.

VII.         PRESENTATIONS:

  • Steve Myers with the Farnsworth Group stopped in to drop off holiday treats.

  • Jonathan Gordon had questions on his lot his purchased at Olympia Estates. The water way that run through his property has over time shifted due to erosion. He would like to restore the water way back to the natural flow. After further discussion Jonathan decided he will handle this matter himself. He will talk with the neighbors about restoring the water way back to the nature flow. 

VIII.      COMMITTEE REPORTS:

  • President Pitcher would for Josh Scott to be the street chairmen.

IX.             STREETS/FINANCIAL:

President Pitcher reported the following to the Board:

  • President Pitcher is still working on the tree ordinance for the village.

  • President Pitcher spoke with Mike Boitnott on the storage bunkers for the new maintenance building. These bunkers will be used to store and separate materials. Mike is not ready for the bunkers at this time, but will get the board prices for them.

  • All other agenda items have been tabled.

X.                DRAINAGE:

          Trustee Owen was absent, no report given:

  • Mike Boitnott informed the board about a broken tile at Olympia Estates. Ameren broke the tile while installing the services at the sub-division. Mike has called Ameren to repair the tile and nothing has been done. Attorney McGrath suggested that President Pitcher call Illinois Commerce Commission to report the problem.

  • All other agenda items have been tabled.

XI.             Water:

President Pitcher reported the following to the Board:

  • Mike Boitnott said the Mark Deterding is willing to help finish the water meter installation. Mike will reach out to Mackinaw again to see if any of the town employees are willing to help.

  • President Pitcher would like to have a public hearing on the water rate increase sometime in March. He has asked Treasurer Eidenmiller to put together a spread sheet on possible rate increases.

  • All other agenda items have been tabled.  

XII.         Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • Trustee Miller has received a few more sale flyers for the street banners. President Pitcher would like to authorize Trustee Miller to spend up to $1,200.00 to go towards the banners and holders.

     

    President Pitcher moved, seconded by Trustee Scott to authorize Trustee Miller to spend up to $1,200.00 on the banners and hangers.

     

On roll call the vote was:

AYES: 4-, President Pitcher, Trustees Eidenmiller, Scott, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Owen and Smith

 

There being 4 affirmative votes the motion carried.

  

  • All other agenda items are tabled.

XIII.      COMMUNITY DEVELOPMENT:

Trustee Smith was absent, no report given.

XIV.       POLICE:

         Sergeant Patrick reported the following to the Board:

  • Sergeant Patrick gave a report dated 12/21/17-01/17/18.

  • All other agenda items have been tabled.

XV.          LEGAL:

Attorney Mark McGrath reported the following to the board:

  • Attorney McGrath will prepare a quit claim deed for 407 W. Boundary Street.

  • Attorney McGrath received an e-mail from Joseph Dehn the attorney representing John Williams on the building located at 114 W. Main Street. The village does not own 114 W. Main, and has tried to obtain grants to have the building torn down, without success. The village has put out requests for proposals to try and find someone to take the building and either repair or remove the building, without success. The owner is willing to give the property away. The board will reach out to the state and federal representatives again to try and find grant money to remove the building.

  • The board reviewed the discrimination, harassment and sexual misconduct ordinance.

    Trustee Eidenmiller moved, seconded by Trustee Scott to accept ordinance #01-18 for discrimination, harassment and sexual misconduct.

     

 On roll call the vote was:

AYES: 4-, President Pitcher, Trustees Eidenmiller, Scott, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Owen and Smith

 

There being 4 affirmative votes the motion carried.

 

 

  • All other agenda items have been tabled.

     

XVI.       NEW BUSINESS:

 

  • The board discussed the village credit card limit. At this time the card only has a $500 limit. Chief Carter and Clerk Phillips both have cards and are sharing the limit. Both Clerk Phillips and Chief Carter should have a $500 limit on the cards. The board needs to approve a $1000.00 limit.

     

    Trustee Eidenmiller moved, seconded by Trustee Scott to approve the credit card limit to $1000.00.

     

On roll call the vote was:

AYES: 4-, President Pitcher, Trustees Eidenmiller, Scott, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Owen and Smith

 

There being 4 affirmative votes the motion carried.

 

  • The board reviewed the grant request from Show Bus. At this time the village is not doing any grants.

  • Trustee Eidenmiller discussed the possible new letter for village residents. She would like to see a new letter produced every quarter, either mailed to residents or form an email list to email the letter to residents. This matter was tabled at this time.

  • The board discussed the possible ordinance and permitting pertaining to removal of asbestos in residential homes. Mike Boitnott wrote up a detailed findings of OSHA and EPA requirements. This matter was tabled at this time.

  • The board discussed the holiday/employee appreciation party at The Town Well. Clerk Phillips will get with Jack Anderson on scheduling the party. 

     

  • All other agenda items have been tabled.

     

     

Trustee Eidenmiller moved, seconded by Trustee Miller, to adjourn @9:20pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector

*Meeting minutes are prepared by order of the agenda, not by the order of the meeting.