Village of Stanford
11/16/2017 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday, November 16th, 2017

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present: 5 –- President Jeremiah Pitcher, Trustees Lisa Eidenmiller, Dee Miller, Josh Scott, Homer Smith and Attorney Mark McGrath.  

Absent: 1- Trustees Nydra Owen

Also present:  Police Chief Dustin Carter, Jack and Angie Anderson, Treasurer Scott Eidenmiller, James Scott, Andrue Scott, Kailey Scott, Kelly Scott, Jackson Scott, and Mike Scott.         

II.               APPOINTMENTS:

No appointments at this time.

III.            APPROVAL OF MEETING MINUTES:

The board reviewed the meeting minutes from October 19th, 2017 regular meeting.

Trustee Eidenmiller moved, seconded by Trustee Miller to approve the meeting minutes.

On roll call the vote was:

AYES: 4-, Trustees Eidenmiller, Smith, Scott and Miller

 

NAYS: 0

 

ABSENT: 1- Trustees Owen

 

There being 4 affirmative votes the motion carried.

                                                                       

IV.             TREASURERS REPORT:

  • Treasurer Eidenmiller has all the accounts balances and has started the project fund.

  • The trustees reviewed the treasurer’s report and the account balances.

     

    Trustee Scott moved, seconded by Trustee Miller to accept the treasurer’s report and account balances.

     

    On roll call, the vote was:

     

    AYES: 4-, Trustees Eidenmiller, Scott, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 1- Trustees Owen

     

    There being 4 affirmative votes the motion carried.

     

  • The board reviewed the insurance quotes from IML and RCRMT. The trustees like the coverage that RCRMT offers. Both President Pitcher and Treasurer Eidenmiller recommends the board accept the quote from RCRMT.

Trustee Eidenmiller moved, seconded by Trustee Smith to accept the insurance quote from RCRMT (Illinois Counties Risk Management Trust) presented by Kuhl insurance.

On roll call, the vote was:

 

AYES: 4-, Trustees Eidenmiller, Scott, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustees Owen

 

There being 4 affirmative votes the motion carried.

 

  • The board reviewed the annual contract with John Grimes, CPA, for the village audit.

     

    Trustee Smith moved, seconded by Trustee Scott to accept the annual contract with John Grimes.

     

    On roll call, the vote was:

     

    AYES: 4-, Trustees Eidenmiller, Scott, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 1- Trustees Owen

     

    There being 4 affirmative votes the motion carried.

V.                MONTHLY DISBURSAL:

  • The trustees reviewed the monthly bills.

           Trustee Scott moved, seconded by Trustee Miller to approve the monthly disbursal. 

On roll call the vote was:

AYES: 4-, Trustees Eidenmiller, Scott, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustees Owen

 

There being 4 affirmative votes the motion carried.

VI.             PUBLIC CONCERNS:

No public concerns at this time.

VII.         PRESENTATIONS:

No presentation at this time.

VIII.      COMMITTEE REPORTS:

IX.             STREETS/FINANCIAL:

President Pitcher reported the following to the Board:

  • The board discussed the grant opportunity for abandoned properties. The application for the grant is due December 1st, 2017 and it will cost $1,500.00 just to apply for the grant. There is no guarantee the village would receive the grant and the grant cannot be used on commercial properties. 

     

    Trustee Eidenmiller moved, seconded by Trustee Scott to authorize Jim Cummings to apply for the grant on behave of the village.

     

    On roll call, the vote was:

     

    AYES: 1- Trustees Eidenmiller

     

    NAYS: 2- Trustees Miller and Scott

     

    ABSENT: 1- Trustees Owen

     

    ABSTAIN: 1- Trustee Smith (abstain goes with the majority)

     

    There being 3 nay votes the motion did not carry, because the minimum amount of votes are 4.

     

  • All other agenda items are tabled.

X.                DRAINAGE:

          Trustee Owen was absent, no report given:

  • All agenda items are tabled.

XI.             Water:

  • All other agenda items have been tabled.

XII.         Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • Trustee Miller is still looking into the street banners. Will have more information at the next meeting.

  • All other agenda items are tabled.

XIII.      COMMUNITY DEVELOPMENT:

Trustee Smith reported the following to the Board.

  • 319 W. Boundary easement, Justin Bellas is interested in purchasing the lot from John Williams to build a new house on the property. The existing concrete slab on the lot goes about a foot onto the utility easement. Justin would like permission to use the existing slab to build the house. The plans are for a 3 bedroom home.. After further discussion Attorney McGrath has no problem with the board approving the home. 

     

XIV.       POLICE:

         Police Chief Carter reported the following to the Board:

  • Chief Carter gave a report dated 10/19/17-11/15/17.

  • Chief Carter introduced new officer Jimmy Scott to the board. Clerk Phillips sworn in Officer Scott. Officer Scott’s family was in attendance.

  • The board reviewed the liquor application presented by Jack and Angie Anderson for The Town Well. Chief Carter and Police chair Lisa Eidenmiller have no problems with the application. The board also reviewed the coin-op license fee structure. The board felt that there should not be separate fee for the coin-op license if a  liquor license is paid for.

     

    Trustee Eidenmiller moved, seconded by Trustee Scott to approve the liquor license for The Town Well.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Eidenmiller, Scott, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen

     

    There being 4 affirmative votes the motion carried.

     

  • Trustee Eidenmiller moved, seconded by Trustee Scott to set the fee for coin-op license fee at zero fee for applicants that have liquor licenses. 

     

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Eidenmiller, Scott, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen

     

    There being 4 affirmative votes the motion carried.

     

     

     

          

    Trustee Smith moved, seconded by Eidenmiller to approve the coin-op application for The Town Well.

     

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Eidenmiller, Scott, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen

     

    There being 4 affirmative votes the motion carried.

 

  • Chief Carter would like to promote Officer Bill Patrick to Sergeant. Officer Patrick will take on more duties with this promotion. Chief Carter would like to compensation Officer Patrick $2.00 an hour for the promotion.

Trustee Scott moved, seconded by Trustee Miller to approve Bill Patrick’s $2.00 an hour pay increase for promotion to sergeant.

 

On roll call, the vote was:

 

AYES: 4- Trustees Eidenmiller, Scott, Smith and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Owen

 

There being 4 affirmative votes the motion carried.

 

  • The board reviewed the letter authorizing Chief Carter to have lights in his personal vehicle.

     

    Trustee Eidenmiller moved, seconded Scott to authorize Chief Carter to use lights in his personal vehicle.

     

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Eidenmiller, Scott, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen

     

    There being 4 affirmative votes the motion carried.

     

  • The board reviewed the plans for the remodel of the new police station. Chief Carter has volunteers to help with the project. Chief Carter would like to use the grant money that was received for the remodel.

     

    Trustee Scott moved, seconded by Trustee Miller to approve the plans and costs for the new police station up to $6,500.00.

     

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Eidenmiller, Scott, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen

     

    There being 4 affirmative votes the motion carried.

     

  • The board review the quote from Doors Unlimited for the garage door openers for 200 S. Grant Street garage for the squad car.

     

    Trustee Eidenmiller moved, seconded by Trustee Scott to approve the quote for garage door openers at 200 S. Grant.

     

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Eidenmiller, Scott, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen

     

    There being 4 affirmative votes the motion carried.

XV.          LEGAL:

Attorney Mark McGrath reported the following to the board:

  • Attorney McGrath has sent a letter to the owner of 407 W. Boundary. His office has not received a response from the letter.

  • The board reviewed the aggregation program presented by Good Energy.

     

    Trustee Eidenmiller moved, seconded by Trustee Miller to approve the electric aggregation program by Good Energy.

     

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Eidenmiller, Scott, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen

     

    There being 4 affirmative votes the motion carried.

     

     

  • All other agenda items have been tabled.

     

XVI.       NEW BUSINESS:

 

** Trustee Eidenmiller stepped out of meeting at 9:26pm**

  • The board discussed the pay raise for Treasurer Eidenmiller. Treasurer Eidenmiller has not had a raise in three years. Treasurer Eidenmiller is asking for a raise of $100.00 a month.

     

    Trustee Scott moved, seconded by Trustee Miller to approve the pay raise for Treasurer Eidenmiller.

     

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Scott, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen and Eidenmiller

     

    There being 4 affirmative votes the motion carried.

     

     

    **Trustee Eidenmiller returned to meeting at 9:33pm**

     

  • The board reviewed the HVAC contract for the maintenance of all the village equipment. The monthly contract will be for $200.00 to maintain all village HVAC.

Trustee Eidenmiller moved, seconded by Trustee Smith at approve the HVAC contract.

 

On roll call, the vote was:

 

AYES: 4- Trustees Eidenmiller, Scott, Smith and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Owen

 

There being 4 affirmative votes the motion carried.

 

  • The board discussed the holiday party for the village. At this time nothing is scheduled. This will be discussed at the next regular meeting.

  • All other agenda items have been tabled.

     

     

Trustee Eidenmiller moved, seconded by Trustee Smith, to adjourn @9:42pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector

*Meeting minutes are prepared by order of the agenda, not by the order of the meeting.