Village of Stanford
10/19/2017 Regular Meeting Minutes
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VILLAGE OF STANFORD


100 W. BOUNDARY


STANFORD, IL  61774


 


PRESIDENT AND BOARD OF TRUSTEES


Thursday, October 19th, 2017


REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES


 


Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           


I.                   ROLL CALL:


Present: 4 –- President Jeremiah Pitcher, Trustees Lisa Eidenmiller, Dee Miller, and Homer Smith.


Absent: 2- Trustees Nydra Owen and Josh Scott


Also present:  Police Chief Dustin Carter, Officer Kyle Burges, Denise Jacobus and Laura McGahan with Kuhl Insruance.         


II.               APPOINTMENTS:


No appointments at this time.


 


III.            APPROVAL OF MEETING MINUTES:


The board reviewed the meeting minutes from September 21st, 2017 regular meeting and October 2nd, 2017 special meeting.


 


President Pitcher moved, seconded by Trustee Smith to approve the meeting minutes.


On roll call the vote was:


AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.


 


NAYS: 0


 


ABSENT: 2- Trustees Owen and Scott


 


There being 4 affirmative votes the motion carried.


                                                                       


IV.             TREASURERS REPORT:


  • Treasurer Eidenmiller presented the board with the annual treasurer’s report.


President Pitcher moved, seconded by Trustee Miller to accept the annual treasurer’s report fiscal year ending April 30th, 2017.


On roll call the vote was:


AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.


 


NAYS: 0


 


ABSENT: 2- Trustees Owen and Scott


 


There being 4 affirmative votes the motion carried.


  • The trustees reviewed the treasurer’s report and the account balances.

     

    President Pitcher moved, seconded by Trustee Miller to accept the treasurer’s report and account balances.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen and Scott

     

    There being 4 affirmative votes the motion carried.

     

     


V.                MONTHLY DISBURSAL:


  • The trustees reviewed the monthly bills.

     

    President Pitcher moved, seconded by Trustee Miller to approve the monthly disbursal. 


 


On roll call the vote was:


AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.


 


NAYS: 0


 


ABSENT: 2- Trustees Owen and Scott


 


There being 4 affirmative votes the motion carried.


VI.             PUBLIC CONCERNS:


No public concerns at this time.


VII.         PRESENTATIONS:


Denise Jacobus with Kuhl Insurance presented the board with an insurance quote presentation.


VIII.      COMMITTEE REPORTS:


IX.             STREETS/FINANCIAL:


President Pitcher reported the following to the Board:


  • The board reviewed the tree removal quote received by B & W Tree Service. There are 8 dead trees that need to be removed. The quote is for $4,350.00.

     

    Trustee Eidenmiller moved, seconded by President Pitcher at accept the quote from B & W for $4,350.00.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen and Scott

     

    There being 4 affirmative votes the motion carried.

     

  • All other agenda items are tabled.


X.                DRAINAGE:


          Trustee Owen was absent, no report given:


  • All agenda items are tabled.


XI.             Water:


  • All other agenda items have been tabled.


XII.         Health, Welfare and Beatification:


Trustee Miller reported the following to the Board:


  • All other agenda items have been tabled.


XIII.      COMMUNITY DEVELOPMENT:


Trustee Smith reported the following to the Board.


  • 319 W. Boundary easement, Justin Bellas is interested in purchasing the lot from John Williams to build a new house on the property. The existing concrete slab on the lot goes about a foot onto the utility easement. Justin would like permission to use the existing slab to build the house. The plans are for a 3 bedroom home.

     

    Trustee Miller moved, seconded by Trustee Eidenmiller to approve Justin Bellas house plans pending legal advice.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen and Scott

     

    There being 4 affirmative votes the motion carried.

     


XIV.       POLICE:


         Police Chief Carter reported the following to the Board:


  • Chief Carter gave a report dated 9/21/17-10/18/17.

  • Chief Carter introduced new officer Kyle Burgus to the board.

  • The board reviewed the ordinance 05-17 for cannabis and paraphernalia. This ordinance will give officers the ability to write ordinance violations at officer discretion.

     

    Trustee Eidenmiller moved, seconded by President Pitcher to approve ordinance 05-17 amending ordinance 06-03.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen and Scott

     

    There being 4 affirmative votes the motion carried.

          

  • All other agenda items have been tabled at this time.

     


XV.          LEGAL:


Attorney Mark McGrath was absent:


  • Applying for tax exempt status at 206 W. Main Street, new village hall and police department.

     

    President Pitcher moved, seconded by Trustee Smith to authorize Attorney McGrath and Clerk Phillips to proceed with the necessary documents for the tax exempt status for 206 W. Main Street.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen and Scott

     

    There being 4 affirmative votes the motion carried.

  • All other agenda items have been tabled.

     


XVI.       NEW BUSINESS:


  • Al Kirwan with Kirwan Environmental Management conducted testing on 206 W. Main Street for asbestos. No asbestos was found in the ceiling tiles or shingles. There was asbestos found in the floor tiles located in the vaults, but can be encapsulated. The mold that was found in the ceiling tiles is not black mold and can be removed by replacing the tiles.

  • Trick or Treat hours will be 5-8pm on Tuesday, October 31st.    


  • Allin Township Park will be holding a Halloween Parade and Trunk or Treat at the park on Sunday, October 29th. The parade will start at 3pm at the library and proceed to the park. Allin Township has asked for the Village to pay half of the cost for supplies and treats for the event.

     

    Trustee Eidenmiller moved, seconded by Trustee Miller to approve the Village to pay half of the cost for the event.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen and Scott

     

    There being 4 affirmative votes the motion carried.

     

  • The Trustee discussed the extra hours for the Clerk to work on getting the new village hall office operational. The Clerk is allowed 26 hours per week at the current time. The Clerk as asked for a few more hours a week for cleaning and moving to the new office.

     

    President Pitcher moved, seconded by Trustee Eidenmiller to authorize Clerk Phillips up to 30 hours a week until the office is up and operational.

     

    On roll call, the vote was:

     

     AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Owen and Scott

     

    There being 4 affirmative votes the motion carried.

     

     

     

     

     

     

  • All other agenda items have been tabled at this time.

     


President Pitcher moved, seconded by Trustee Miller, to adjourn @9:14pm.


All in favor, AYE.


           


Recorded and prepared by: Megan Phillips, Clerk/Collector


*Meeting minutes are prepared by order of the agenda, not by the order of the meeting.