Village of Stanford
08/17/2017 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday, August 17th, 2017

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present: 4 –- President Jeremiah Pitcher, Trustees Lisa Eidenmiller, Dee Miller, and Homer Smith.

Absent: 1- Trustee Nydra Owen

Also present:  Police Chief Dustin Carter, Treasurer Scott Eidenmiller, Officer Dillion Hodges, Jack & Angie Anderson, Barry Gorman, Brian Medeiros and Attorney Mark McGrath.

II.               APPOINTMENTS:

No appointments at this time.

III.            APPROVAL OF MEETING MINUTES:

  • The board reviewed the meeting minutes from July 29th, 2017 special meeting and July 31st special meeting.

     

    President Pitcher moved, seconded by Trustee Eidenmiller to approve the meeting minutes.

On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

                                                                       

IV.             TREASURERS REPORT:

  • Treasurer Eidenmiller reported that all accounts have been reconciled. CPA John Grimes has finished his audit, reports have been delivered. Mr. Grimes will be at the September meeting. Treasurer Eidenmiller asked for the Trustees to review the audit report before the next meeting.

President Pitcher moved, seconded by Trustee Miller to accept the treasurer’s report.

On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

                                   

V.                MONTHLY DISBURSAL:

  • The trustees reviewed the monthly bills.

     

    President Pitcher moved, seconded by Trustee Smith to approve the monthly disbursal. 

On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

 

 

VI.             EXECUTIVE SESSION MINUTES:

  • The Trustees reviewed the executive session minutes. They would like to keep the executive session minutes closed.

President Pitcher moved, seconded by Trustee Eidenmiller to keep executive session minutes closed.

On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

VII.         PUBLIC CONCERNS:

The board received a letter from Gary Remus regarding his property on North Street. Mr. Remus has received ordinance violation letters due to weeds and accumulated junk on his property. Chief Carter has sent Mr. Remus a letter asking to meet and discuss the problem. Chief Carter has not got a response back from Mr. Remus on the letter. The police department has documented all the complaints with photos. There are several neighbors complaining about Mr. Remus property.  

VIII.      PRESENTATIONS:

No presentations at this time.

IX.             COMMITTEE REPORTS:

X.                STREETS/FINANCIAL:

President Pitcher reported the following to the Board:

  • Tree ordinance has been tabled.

  • President Pitcher has found a person willing to help with the ordinance book update. Jessica Sidwell, works for the Village of Mackinaw is willing to help update and re-do the villages ordinance books. She makes $12.50 an hour at Mackinaw, and is asking to be paid the same for her work on the ordinance book in Stanford. She is also willing to help Clerk Phillips to get all Village of Stanford ordinances onto the village website.

     

    Trustee Eidenmiller moved, seconded by Trustee Miller to approve the hiring of Jessica Sidwell for the update of the village ordinance book at $12.50 an hour.

On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

 

  • All other agenda items are tabled.

XI.             DRAINAGE:

          Trustee Owen was absent, no report given:

  • All agenda items are tabled.

XII.         Water:

President Pitcher reported the following to the Board:

 

  • President Pitcher has spoken with Mike Boitnott on hiring helpers from another municipality in the area to help install water meters. Clerk Phillips will verify employment, background checks and drug testing with the other village clerks.

  • President Pitcher reviewed the quote for testing wells #3 & #4. The trustees reviewed the quote as well.

     

    President Pitcher moved, seconded by Trustee Eidenmiller to approve the quote from Layne for the testing of well #3 & #4.

     

 On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

 

  • All other agenda items have been tabled.

XIII.      Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • All agenda items have been tabled.

XIV.       COMMUNITY DEVELOPMENT:

Trustee Smith reported the following to the Board.

  • Trustee Smith reviewed the proposed building plans for lot #2 of Olympia Estates. The plans are for a ranch style home 3 bedroom, 4 baths, with an attached garage.

     

    President Pitcher moved, seconded by Trustee Miller at approve the proposed building plans for lot # 2, building no smaller than 1,900 square foot. Any changes to the building plans need to be approved by Trustee Smith and President Pitcher.

 On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

 

President Pitcher moved, seconded by Trustee Eidenmiller to authorize Attorney McGrath to order an appraisal for lot # 2 of Olympia Estates.

 

 On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

 

President Pitcher moved, seconded by Trustee Miller to authorize Attorney McGrath’s office to prepare all documents for the sale of lot # 2 of Olympia Estates. Electric must be installed by September 23rd, 2017 to receive the rebate.

 

On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

XV.          POLICE:

         Police Chief Carter reported the following to the Board:

  • Chief Carter gave a report dated 7/20/17-8/16/17.

  • Chief Carter introduced Officer Dillion Hodges to the board. Officer Hodges is a full-time McLean County deputy and will be working for Stanford part-time.

  • Chief Carter presented the board with a draft of an ordinance pertaining to cannabis and paraphernalia.

     

    President Pitcher moved, seconded by Trustee Eidenmiller to authorize Attorney McGrath’s office to review and prepare an ordinance for cannabis and paraphernalia for next month’s meeting.

     

On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

 

  • Allin Township board has approved the Intergovernmental Agreement for police service in the township, the agreement has been returned the village signed.

Trustee Eidenmiller moved, seconded by President Pitcher to approve the intergovernmental agreement with Allin Township for police services.

  On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

XVI.       LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • Attorney McGrath has sent a letter to the owner of 407 W. Boundary Street, he has not received a response.

  • The village has received an offer for 310 N. Kathleen Street for $6,500.00. The lot has been appraised at $6,000.00.

     

    President Pitcher moved, seconded by Trustee Miller to authorize Attorney McGrath to prepare all documents for the sale of 310 N. Kathleen for $6,500.00.

     

On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

 

  • 103 S. Kathleen Street has accumulated junk and vehicles on the property. President Pitcher would like to meet with Chief Carter and Police Chair Lisa Eidenmiller on the property.  

  • Attorney McGrath has received the contract for the purchase 206 W Main Street, the old Stanford Bank building. Attorney McGrath needs to make changes to the contract to comply with McLean County real-estate practices. Contract has been tabled.

  • Owners of Stanford Pour House informed the board that they are in negotiations with Jack & Angie Anderson to take over and lease the bar. Jack & Angie will be applying for their own liquor license. The hope to reopen the bar by mid-October.

XVII.   NEW BUSINESS:

  • President Pitcher is working on gathering information for the website update.

  • Clerk Phillips is still waiting on a quote from Republic Trash Service for the town wide cleanup day. Clerk Phillips has received a quote from Neville Trucking, $650.00 a truck, no appliances, no tires or construction material will be taken. This has been tabled until more information is received.

  • All other agenda items have been tabled.    

     

President Pitcher moved, seconded by Trustee Smith, to adjourn @8:41pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector

*Meeting minutes are prepared by order of the agenda, not by the order of the meeting.