Village of Stanford
07/31/2017 Speical Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

PRESIDENT AND BOARD OF TRUSTEES

Monday July 31st, 2017

SPECIAL BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Special Board Meeting of the President and Board of Trustees for the Village of Stanford, held at Village Hall @ 7:00pm.

I.                   ROLL CALL:

Present: 4– President Jeremiah Pitcher, Trustees Lisa Eidenmiller, Homer Smith, and Normadee Miller.

Absent: 1- Trustee Nydra Owen

Also Present: Treasurer Scott Eidenmiller and Attorney Mark McGrath

II.               APPOINTMENTS:

 

  • President Pitcher nominated Darrell Walker and Lisa Eidenmiller as zoning board members.

     

    President Pitcher moved, seconded by Trustee Miller to appoint Darrell Walker and Lisa Eidenmiller as zoning board members.

     

    On roll call, the vote was:

     

    AYES: 3- Trustee Smith, Pitcher, and Miller.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Owen

     

    ABSTAIN: 1- Trustee Eidenmiller (abstain goes with the majority)

     

    There being 4 affirmative votes the motion carried.

III.            MEETING MINUTES:

  • The Board reviewed the June 15th, 2017 Regular Canceled Meeting Minutes, June 20th, 2017 Special Meeting Minutes, July 20th, 2017 Regular Canceled Meeting Minutes and July 26th, 2017 Special Canceled Meeting Minutes .

     

    President Pitcher moved, seconded by Trustee Eidenmiller to approve the meeting minutes.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Smith, Eidenmiller, and Miller.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Owen

     

    There being 4 affirmative votes the motion carried.

     

      

IV.             TREASURERS REPORT:

  • Treasurer Eidenmiller informed the board that CPA John Grimes has been working on the yearly audit. All accounts have been balanced. The water account funds still owes general account funds money for the construction of the new maintenance building.

President Pitcher moved, seconded by Trustee Miller to approve the treasurer’s report.

On roll call, the vote was:

 

AYES: 4- President Pitcher, Trustees Smith, Eidenmiller, and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

 

V.                MONTHLY DISPERSAL:

  • The Board of Trustees reviewed the monthly bills.

    President Pitcher moved, seconded by Trustee Eidenmiller to approve the monthly bills.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Smith, Eidenmiller, and Miller.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Owen

     

    There being 4 affirmative votes the motion carried.

VI.             COMMITTEE CHAIRS:

  • President Pitcher discussed the committee chairs. President Pitcher would like to keep Trustee Homer Smith and Trustee Normadee Miller in the same committee seats. President Pitcher would like for Lisa Eidenmiller to be the police committee chair and would like to move Trustee Nydra Owen to the drainage committee chair. President Pitcher will handle the water and streets committee chairs until two new trustees can be appointed. President Pitcher informed the Board that even though the Village code allows the Village President to appoint committee chairs without Board approval, but he prefers the Board to approve his appointments.

     

    President Pitcher moved, seconded by Trustee Miller to approve the committee seat selections.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Smith, Eidenmiller, and Miller.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Owen

     

    There being 4 affirmative votes the motion carried.

     

VII.         LEGAL:

  • Attorney McGrath has sent a letter to Vicki Bieri concerning her property located at 407 W. Boundary Street on July 17th, 2017. Attorney McGrath has not received a response back from Ms. Bieri.

  • The board has received an offer to purchase 310 N. Kathleen, Attorney McGrath informed the board that the lot needed to be appraised before the offer for purchase can be accepted.

    President Pitcher moved, seconded by Trustee Eidenmiller to allow Clerk Phillips to order an appraisal from Glassy & Glassy for 310 N. Kathleen Street.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Smith, Eidenmiller, and Miller.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Owen

     

    There being 4 affirmative votes the motion carried.

     

  • The board discussed the resolution pertaining to the removal of John Owen name from the bank accounts and add President Jeremiah Pitcher to the accounts.

     

    Trustee Eidenmiller moved, seconded by Trustee Miller to approve resolution

    06-17 removing John Owen from the bank accounts and adding President Jeremiah Pitcher.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Smith, Eidenmiller, and Miller.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Owen

     

    There being 4 affirmative votes the motion carried.

VIII.      POLICE:

  • The board reviewed the police report prepared by Chief Carter dated July 20th, 2017.

  • The board reviewed the request by Chief Carter for a grant to be given to the McLean County Reserve Officers for their work at Good Old Days.

     

    President Pitcher moved, seconded by Trustee Eidenmiller to approve the grant for the McLean County Reserve Officers in amount of $125.00.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Smith, Eidenmiller, and Miller.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Owen

     

    There being 4 affirmative votes the motion carried.

 

  • The board reviewed the intergovernmental agreement between Allin Township and the Village of Stanford for police coverage in the township.

     

    President Pitcher moved, seconded by Trustee Eidenmiller to authorize Attorney McGrath to submitted the proposed approved agreement for the police service in the township to the township board for negotiations.  

     

     On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Smith, Eidenmiller, and Miller.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Owen

     

    There being 4 affirmative votes the motion carried.

     

IX.             NEW BUSSINESS:

  • The board discussed the town wide cleanup day. The village has not had a town wide cleanup day in six years. There is an increased amount a junk accumulated in the village and the board feels a town wide clean up every few years could cut down on the junk. The board has asked for Clerk Phillips to get quotes from the local trash company for the bulk pickup.

  • Water rates have been tabled.

  • The board reviewed the septic report, building inspection and the roof quote that has been received for the bank building. The bank is asking $70,000.00 for the building and the property. The bank will be removing the ATM and closing in the opening at their cost. President Pitcher has asked for the bank to tuck point a small portion of brick when they remove the ATM. The village would be purchasing the property as described in the legal description.

     

    President Pitcher moved, seconded by Trustee Smith to approve the purchase of the bank building at $70,000.00 and have the bank remove the ATM at their cost and to repair the brick, sale subject to an appraisal.

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Smith, Eidenmiller, and Miller.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Owen

     

    There being 4 affirmative votes the motion carried.

     

     

X.                ADJOURN 8:20PM:

 

President Pitcher moved, seconded by Trustee Smith to adjourn at 8:20pm.

All in favor, AYE. 

 

 

    

 

 

Recorded by Clerk Phillips, prepared by Clerk Megan Phillips

**Meeting minutes are prepared by order of the agenda, not the order of the meeting.