Village of Stanford
06/20/17 Special Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Tuesday June 20th, 2017

SPECIAL BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present: 4 –- President Jeremiah Pitcher, Trustees Jim Bridgewater, Dee Miller, and Homer Smith.

Absent: 1- Trustee Nydra Owen

Also present:  Police Chief Dustin Carter, Treasurer Scott Eidenmiller, Lisa Eidenmiller, and Attorney Mark McGrath.

Jim Bridgewater remains a trustee until he finds a replacement or resigns.

II.               PREVAILING WAGE ORDINANCE:

The board reviewed the prevailing wage ordinance.

President Pitcher moved, seconded by Trustee Smith to approve prevailing wage ordinance 02-17.

On roll call, the vote was:

AYES: 4- President Pitcher, Trustee Smith, Bridgewater and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

 

III.            APPOINTMENTS:

  • The board discussed the appointment of Lisa Eidenmiller as Village Trustee to replace Trustee Bridgewater.

     

    President Pitcher moved, seconded by Trustee Smith to appoint Lisa Eidenmiller as Village Board Trustee.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustee Smith, Bridgewater and Miller.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Owen

     

    There being 4 affirmative votes the motion carried.

     

    **Jim Bridgewater left the meeting at 7:07pm**

     

  • The board discussed Dustin Deterding as the EMA director.

     

    President Pitcher moved, seconded by Trustee Eidenmiller to appoint Dustin Deterding as EMA director.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustee Smith, Eidenmiller and Miller.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Owen

     

    There being 4 affirmative votes the motion carried.

IV.             APPROVAL OF MEETING MINUTES:

  • The Board reviewed the regular meeting minutes dated May 18th, 2017 and the special meeting minutes from June 3rd, 2017.

President Pitcher moved, seconded by Trustee Eidenmiller to approve the May 10th, 2017 regular meeting minutes and June 3rd, 2017 special meeting minutes.

On roll call the vote was:

AYES: 3- President Pitcher, Trustee Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

ABSTAIN: 1- Trustee Eidenmiller (abstain goes with the majority)

 

There being 4 affirmative votes the motion carried.

                                                                       

V.                TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

Treasurer Eidenmiller reported the following to the Board:

 

  • Treasurer Scott Eidenmiller reported that all the accounts have been reconciled.

  • Treasurer Eidenmiller informed the Trustee that $68,000 has been moved from the water E-Pay funds to the building fund. The water funds still owes the general funds money for the construction of the new maintenance building.

     

    President Pitcher moved, seconded by Trustee Smith to accept the Treasure’s report, account balances and financial reports.

     

On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

 

 

VI.             III:      MONTHLY DISBURSAL:

  • The Board reviewed the monthly bills.

     

    Trustee Miller moved, seconded by Trustee Eidenmiller to approve the monthly disbursal.

On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

VII.         APPROPRIATIONS:

President Pitcher discussed with the Trustees the appropriations worksheet. President Pitcher would like to see Treasurer Eidenmiller and Clerk Phillips make the appropriate changes to the work sheet and send the work sheet to McGrath’s office for the ordinance to be prepared. The ordinance will be ready for the July meeting for a vote.

President Pitcher moved, seconded by Trustee Eidenmiller to allow Clerk Phillips and Treasurer Eidenmiller to prepare the appropriations work sheet and send to it Attorneys McGraths office for the preparation of the ordinance. 

 On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

**Treasurer Eidenmiller left the meeting at 7:25Pm**

VIII.      PUBLIC CONCERNS:

No public concerns at this time.

IX.             PRESENTATIONS:

No presentations at this time.

X.                COMMITTEE REPORTS:

XI.             STREETS/FINANCIAL:

President Pitcher reported the following to the Board:

  • President Pitcher reported that he still plans on working with Clerk Phillips on updating the ordinance book.

  • President Pitcher attended a tree seminar on trees. He received some good information on some tree grants at the seminar.

  • All other agenda items are tabled.

XII.         DRAINAGE:

          President Pitcher reported the following to the Board:

  • President Pitcher has spoken with the owner of the taxidermy shop on West Boundary Street on his drainage issues. There is nothing the Village can do on the matter.

  • All other agenda items are tabled.

XIII.      Water:

Trustee N. Owen absent, no report given:

 

  • President Pitcher did discuss the water rate increase with the trustees. President Pitcher believes the water rates for Stanford are too low compared to the other local towns. He would like to see a $10.00 increase on the water rates. He would like to see this as a slow increase over four months, $2.50 a month. He would also like to raise the shut-off card fee go from $25.00 to $50.00.

  • All other agenda items have been tabled.

XIV.       Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • Trustee Miller will be checking into Christmas decorations soon.

  • All other agenda items have been tabled.

XV.          COMMUNITY DEVELOPMENT:

Trustee Smith reported the following to the Board.

  • All agenda items tabled.

XVI.       POLICE:

         Police Chief Carter reported the following to the Board:

  • Chief Carter gave a report dated 5/19/17-6/14/17.

  • Chief Carter discussed the 20 Stars Grant. Chief Carter has been chosen to be one of the representatives this year. The 20 Stars program raises money for under privileged youth’s education. Chief Carter needs to raise $1000 for this cause.

     

    Trustee Eidenmiller moved, seconded by Trustee Miller to grant $500.00 to the 20 Stars program on behalf of Chief Carter.

     

On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

 

 

  • Chief Carter discussed the holiday pay for the police officers. He has been having trouble staffing the holidays because no one wants to work the holidays. We are the only police agency in McLean County that does not have a holiday pay policy. He would like to see the officers working the listed holidays to be paid time and ½ for: New Year’s Eve, New Year’s Day,  Christmas Eve, Christmas Day, 4th of July, Labor Day and Memorial Day.

     

    President Pitcher moved, seconded by Trustee Smith to approve the listed holidays for holiday pay being time and ½ not to exceed 10 hours per shift.

     

On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

 

  • The Trustees discussed the intergovernmental agreement with Allin Township for the Stanford Officers to patrol the township. Chief Carter has spoken with Allin Township and the McLean County Sheriff and they would all like to see it happen. There will be no stationary radar taken in the township.

     

    President Pitcher moved, seconded by Trustee Miller to approve Attorney McGrath to write the intergovernmental agreement for police with Allin Township and wave the conflict of interest with Attorney McGrath due to his firm also represents Allin Township. Subject to Allin Township waving the conflict on interest as well.

     

On roll call the vote was:

AYES: 4- President Pitcher, Trustees Eidenmiller, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Owen

 

There being 4 affirmative votes the motion carried.

     

XVII.   LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • All agenda items have been tabled.

XVIII.                        NEW BUSINESS:

  • President Pitcher is working on gathering information for the website.

  • There was a special meeting on June 3rd. At that time the Village Trustees toured the bank building on Main Street. The bank has provided the board with a septic report. The Village Board has also received a bid from Campbell Construction for a roof repair/replacement in the amount of $14,675.00.

  • All other agenda items have been tabled.

     

President Pitcher moved, seconded by Trustee Eidenmiller, to adjourn @8:43pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector

*Meeting minutes are prepared by order of the agenda, not by the order of the meeting.