Village of Stanford
05/18/17 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday May 18th, 2017

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present: 5 –- President John Owen, Trustees Nydra Owen, Dee Miller, Homer Smith and Jeremiah Pitcher.

Absent: 1- Trustee Jim Bridgewater

Also present:  Police Chief Dustin Carter, Treasurer Scott Eidenmiller, Lisa Eidenmiller, Andy & Loren Bridgewater, Mike Roberts, Jim Scott and Attorney Mark McGrath.

II.               SWEARING IN OF NEW VILLAGE PRESIDENT:

  • President Owen opened the meeting and President Pitcher was sworn in.

  • John Owen left meeting at 7:10pm

     

III.            APPROVAL OF MEETING MINUTES:

  • The Board reviewed the regular meeting minutes dated April 20th, 2017.

Trustee N. Owen moved, seconded by Trustee Smith to approve the April 20th, 2017 regular meeting minutes.

On roll call the vote was:

AYES: 4- President Pitcher, Trustee N.Owen, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustees Bridgewater

 

There being 4 affirmative votes the motion carried.

                                                                       

IV.             TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

Treasurer Eidenmiller reported the following to the Board:

 

  • Treasurer Scott Eidenmiller reported that all the accounts have been reconciled.

  • Appropriations work sheet has been completed and passed out to all Trustees. Treasurer Eidenmiller has asked the Trustees to review the appropriations work sheet before the next meeting.

     

    Trustee Owen moved, seconded by Trustee Miller to accept the Treasure’s report.

     

On roll call the vote was:

AYES: 4- President Pitcher, Trustees Owen, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Bridgewater

 

There being 4 affirmative votes the motion carried.

 

V.          III:      MONTHLY DISBURSAL:

  • The Board reviewed the monthly disbursal and account balances.

     

    Trustee Pitcher moved, seconded by Trustee Miller to approve the monthly disbursal, account balances and financial report.

            On roll call the vote was:

AYES: 4- President Pitcher, Trustees Owen, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Bridgewater

 

There being 4 affirmative votes the motion carried.

VI.             APPOINTMENTS:

  • President Pitcher recommended the appointments of Brad Bode, water operator, Dustin Carter, police chief, Scott Eidenmiller, Village Treasurer, and Megan Phillips as clerk/collector.

  • The appointment of Lisa Eidenmiller as Village Trustee has been tabled.

     

    Trustee Owen moved, seconded by Trustee Miller for the appointments of Brad Bode, Dustin Carter, Scott Eidenmiller and Megan Phillips.

     

On roll call the vote was:

AYES: 4- President Pitcher, Trustees Owen, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Bridgewater

 

There being 4 affirmative votes the motion carried.

VII.         PRESENTATIONS:

Jim Scott who owns lot #6&7 of Olympia Estates informed the board that he has fixed 6 broken tiles. In heavy rain the field drainage backs up into the curtain drains. Mr. Scott would like to see another drain installed. Mr. Scott is willing to install the drain, but is asking the Village to cover the cost of the drain.

Mike Roberts’s owner of Pepper Ridge Taxidermy shop on Boundary Street is upset his neighbor has raised his lot with dirt. Mr. Roberts in concerned that by his neighbors lot being raised, that it will flood his shop. He believes with the neighbor raising his lot that it has blocked the nature water flow. Attorney McGrath believes this is a civil matter.

Andy & Loren Bridgewater has just purchased a house in Stanford and would like to request on variance for their fence. They would like to tie their fence directly into the neighbor’s fence. The board recommended they request a zoning board meeting for the variance. A meeting will be scheduled.

VIII.      PUBLIC CONCERNS:

No public concerns at this time.

IX.             COMMITTEE REPORTS:

X.                STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

  • President Pitcher reported that we are still waiting on a capital bill for the grants.

  • President Pitcher attended a tree seminar on trees. He received so good information on some tree grants at the seminar.

  • All other agenda items are tabled.

XI.             DRAINAGE:

          Trustee Bridgewater was absent, no report given.

  • All agenda items tabled, no report.

XII.         Water:

Trustee N. Owen reported the following to the Board:

 

  • Trustee N. Owen discussed the water meter installation, Mike Boitnott will start installing meters on nights and weeks to complete the project. Mike can work over-time to complete the project.

  • Trustee N. Owen discussed the red water pit with Mike Boitnott. Mike says that top of his priority list.

  • Trustee Owen would like to have well #3 inspected.

  • Mike Boitnott had a meeting with an engineer on the water tower base. The bolts are in great shape and the cracks just need to be filled in with some mortar. 

  • Trustee Owen has been researching other community’s water rates. Stanford water rates are really low compared to all other small towns in the area.

  • Trustee Owen would like to check on the warranty for the paint job on the Tonka Tank. It was painted a few years back, and the paint is already starting to peel.

  • The board reviewed the quote for the water tower washing. Midwest Mobile Washers quoted $4,975.00 to wash the tower.

     

    Trustee Owen moved, seconded by Trustee Smith to approve Midwest Mobile Washers to wash the water tower for $4,975.00.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Owen, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Bridgewater

     

    There being 4 affirmative votes the motion carried.

     

  • All other agenda items have been tabled.

XIII.      Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • All items tabled/

XIV.       COMMUNITY DEVELOPMENT:

Trustee Smith reported the following to the Board.

  • All agenda items tabled.

XV.          POLICE:

         Trustee Coclasure was absent and, Interim Police Chief Carter reported the following to the Board:

  • Chief Carter gave a report dated 4/19/17-5/18/17.

  • Chief Carter reported that he received a grant for chief of police course.

  • Chief Carter has been in discussions with Allin Township about a possible intergovernmental agreement for police patrol in the township. He has also had meetings with Sheriff Sandage on the matter. This has been tabled for now.

  • All other agenda items have been tabled.

XVI.       LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • All agenda items have been tabled.

XVII.   NEW BUSINESS:

  • President Pitcher is still waiting on two quotes for the website.

  • The board reviewed the annual grants for Helping Hands water usage and the 4-H garden and water grant.

    President Pitcher moved, seconded by Trustee Owen to approve the grants for Helping Hands and Olympia Pacesetters 4-H land usage and water.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Owen, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Bridgewater

     

    There being 4 affirmative votes the motion carried.

     

  • Treasurer Eidenmiller has spoken with Bob Benson at Morton Community Bank about the price of the bank building. A final number of $70,000.00 was offed to the village. The Trustees and Village President would like to tour the building. A meeting will be scheduled.

  • The board discussed a pay raise for the village treasurer. It has been tabled at this time.

  • Bryan Van Hook of 400 W Main would like to have his sidewalk replaced. He has received a quote of $800.00 for the complete project.

     

    President Pitcher moved, seconded by Trustee Owen to approve the village to remove the old sidewalk, provide gravel and other additional materials needed to replace the sidewalk.

     

    On roll call, the vote was:

     

    AYES: 4- President Pitcher, Trustees Owen, Smith and Miller.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Bridgewater

     

    There being 4 affirmative votes the motion carried.

     

     

  • All other agenda items have been tabled.

     

Trustee Smith moved, seconded by Trustee Miller, to adjourn @9:52pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector

*Meeting minutes are prepared by order of the agenda, not by the order of the meeting.