Village of Stanford
04/20/2017 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday April 20th, 2017

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present: 6 –- President John Owen, Trustees Nydra Owen, Dee Miller, Jim Bridgewater, Homer Smith and Jeremiah Pitcher.

Absent: 1- Trustee Rodney Colclasure.

Also present:  Police Chief Dustin Carter, Treasurer Scott Eidenmiller, Street Superintendent Mike Boitnott, Police Officer Kelly Gordon and Attorney Mark McGrath.

 

II.               APPROVAL OF MEETING MINUTES:

  • The Board reviewed the regular meeting minutes dated March 23rd, 2017.

Trustee Pitcher moved, seconded by Trustee Bridgewater to approve the March 23rd, 2017 regular meeting minutes.

On roll call the vote was:

AYES: 4- Trustees Pitcher, Bridgewater, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustees Colclasure

 

ABSTAIN: 1- Trustee N. Owen (abstain goes with the majority)

 

There being 5 affirmative votes the motion carried.

                                                                       

III.            TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

Treasurer Eidenmiller reported the following to the Board:

 

  • Treasurer Scott Eidenmiller reported that all the accounts have been reconciled and balanced.

     

    Trustee Pitcher moved, seconded by Trustee N. Owen to accept the treasures report.

     

On roll call the vote was:

AYES: 5- Trustees Pitcher, N. Owen, J. Owen, Bridgewater, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Colclasure.

 

There being 5 affirmative votes the motion carried.

 

IV.         III:      MONTHLY DISBURSAL:

  • The Board reviewed the monthly disbursal and account balances.

     

    Trustee Pitcher moved, seconded by Trustee Miller to approve the monthly disbursal, account balances and financial report.

            On roll call the vote was:

AYES: 5- Trustees Pitcher, N. Owen, J. Owen, Bridgewater, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Colclasure.

 

There being 5 affirmative votes the motion carried.

 

 

V.                APPOINTMENTS:

  • President Owen recommends the appointment of Mike Boitnott as Street Superintendent.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to appoint Mike Boitnott as Street Superintendent.

     

On roll call the vote was:

AYES: 5- Trustees Pitcher, N. Owen, J. Owen, Bridgewater, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Colclasure.

 

There being 5 affirmative votes the motion carried.

VI.             RESIGNATION OF TRUSTEE:

  • The Board received resignation for Rodney Colclasure’ s trustee position.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to accept Trustee Colclasure’ s resignation.

     

On roll call the vote was:

AYES: 5- Trustees Pitcher, N. Owen, J. Owen, Bridgewater, Smith and Miller.

 

NAYS: 0

 

ABSENT: 1- Trustee Colclasure.

 

There being 5 affirmative votes the motion carried.

 

VII.         PRESENTATIONS:

Chief Carter introduced Officer Kelly Gordon to the Board. The Village Board of Trustee’s welcomed Officer Gordon to Stanford.

President Owen took to the time to thank the Board and employees for a great last 5 years. He is very proud of the Board and the work that has been done.

VIII.      PUBLIC CONCERNS:

No public concerns at this time.

IX.             COMMITTEE REPORTS:

X.                STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher has completed the water audit through December 2017. He will email to the Trustees soon.

  • Trustee Pitcher is still working on closing down the water meter grant. Still waiting for the interest amount that is due back to the state.

  • Trustee Pitcher is still waiting on a few more quotes for the village website.    

  • All other agenda items are tabled.

XI.             DRAINAGE:

          Trustee Bridgewater reported the following to the Board:

  • All agenda items tabled, no report.

XII.         Water:

Trustee N. Owen reported the following to the Board:

 

  • Trustee N. Owen discussed the water meter installation, Mike Boitnott will start installing meters on nights and weeks to complete the project.

  • Trustee N. Owen discussed the red water pit with Mike Boitnott. Mike says that top of his priority list.

  • Mike Boitnott has put a call into Corrpro on the water tower base inspection. He is waiting for a call back.

  • The Board reviewed the IEPA water testing contract. They have PDC performing the water testing and do not need the IEPA water testing also.

  •  

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to not IEPA water testing.

     

On roll call the vote was:

AYES: 5- Trustees Pitcher, N. Owen, J. Owen, Bridgewater, Smith and Miller.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

 

  • All other agenda items have been tabled.

     

XIII.      Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • Trustee Miller is still working on the phone tree information.

  • Trustee Miller is checking into pole flags/banners to replace the old Christmas decorations.

XIV.       COMMUNITY DEVELOPMENT:

Trustee Smith reported the following to the Board.

  • All agenda items tabled.

XV.          POLICE:

         Trustee Coclasure was absent and, Interim Police Chief Carter reported the following to the Board:

  • Chief Carter gave a report dated 3/24/17-4/19/17.

  • Chief Carter discussed Holiday pay for the officers. He will get policy’s from another town on their police holiday pay for the board to review.

  • All other agenda items have been tabled.

XVI.       LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • Attorney McGrath thanked President Owen for his many years in public service.

  • 310 N Kathleen: still holding the offers until a meeting with the Health Department on the septic can be held.

  • All other agenda items have been tabled.

     

     

XVII.   NEW BUSINESS:

 

  • The fence at 200 S Grant has been tabled.

  • Internet and phone service at new maintenance building has been tabled.

  • The board reviewed the liquor license application for Stanford Pour House.

     

    Trustee Bridgewater moved, seconded by Trustee Pitcher to approve Stanford Pour House liquor license, valid until April 20th, 2018.

     

On roll call the vote was:

AYES: 5- Trustees Pitcher, N. Owen, J. Owen, Bridgewater, Smith and Miller.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried

 

  • The Board discussed the farm land lease with Glenn Bros. This will be tabled until more information is provided.

  • The Board reviewed the employee pay raises. The Trustee’s would like to see a pay raise for everyone that is hourly of .50 an hour.

     

    Trustee N. Owen moved, seconded by Trustee Bridgewater to approve pay raises of .50 per hour, starting May 1st, 2017.

     

On roll call the vote was:

AYES: 5- Trustees Pitcher, N. Owen, J. Owen, Bridgewater, Smith and Miller.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

 

  • The Board reviewed the intergovernmental agreement with McLean County Animal Control for 2017.

     

    Trustee N. Owen moved, seconded by Trustee Bridgewater to approve the intergovernmental agreement with McLean County Animal Control.

     

 On roll call the vote was:

AYES: 5- Trustees Pitcher, N. Owen, J. Owen, Bridgewater, Smith and Miller.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried

 

  • The Board reviewed the Good Old Days ad for the 2017 ad book.

     

    Trustee Miller moved, seconded by Trustee N. Owen to approve the 2017 ad for the Good Old Days ad book at $100.00.

     

On roll call the vote was:

AYES: 5- Trustees Pitcher, N. Owen, J. Owen, Bridgewater, Smith and Miller.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

 

  • The Board reviewed the resolution opposing the proposition to expand the funding base of the central Illinois Regional Airport Authority to include McLean County and the Village of Stanford.

     

    Trustee N. Owen moved, seconded by Trustee Miller at adopt resolution 05-17 to oppose the funding base expansion.

     

  On roll call the vote was:

AYES: 5- Trustees Pitcher, N. Owen, J. Owen, Bridgewater, Smith and Miller.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried

 

  • All other agenda items have been tabled.

     

Trustee Pitcher moved, seconded by Trustee Miller, to adjourn @8:25pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector

*Meeting minutes are prepared by order of the agenda, not by the order of