Village of Stanford
03/23/17 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday March 23rd, 2017

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present: 4 –- President John Owen, Trustees Nydra Owen Trustees Dee Miller, and Jeremiah Pitcher.

Absent: 3- Trustees Rodney Colclasure, Homer Smith and Jim Bridgewater

Also present:  Police Chief Dustin Carter, Treasurer Scott Eidenmiller, Street Superintendent Mike Boitnott, Kathy Mulvey with Farnsworth, Police Officer Justin Ziller and Attorney Mark McGrath.

 

II.               APPROVAL OF MEETING MINUTES:

  • The Board reviewed the regular meeting minutes dated February 16th, 2017.

Trustee Pitcher moved, seconded by Trustee Miller to approve the February 16th, 2017 regular meeting minutes.

On roll call the vote was:

AYES: 4- Trustees Pitcher, N. Owen, J. Owen and Miller.

 

NAYS: 0

 

ABSENT: 3- Trustees Colclasure, Bridgewater and Smith.

 

There being 4 affirmative votes the motion carried.

                                                                       

III.            TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

Treasurer Eidenmiller reported the following to the Board:

 

  • Treasurer Scott Eidenmiller reported that all the accounts have been reconciled and balance. Treasurer Eidenmiller informed the Trustees that we have about 16,000.00 left in the building fund to complete the new maintenance building. 

     

    Trustee Pitcher moved, seconded by Trustee N. Owen to accept the treasures report.

     

On roll call the vote was:

AYES: 4- Trustees Pitcher, N. Owen, J. Owen and Miller.

 

NAYS: 0

 

ABSENT: 3- Trustees Colclasure, Bridgewater and Smith.

 

There being 4 affirmative votes the motion carried.

 

IV.         III:      MONTHLY DISBURSAL:

  • The Board reviewed the monthly disbursal and account balances.

     

    Trustee Pitcher moved, seconded by Trustee Miller to approve the monthly disbursal, account balances and financial report.

            On roll call the vote was:

AYES: 4- Trustees Pitcher, N. Owen, J. Owen and Miller.

 

NAYS: 0

 

ABSENT: 3- Trustees Colclasure, Bridgewater and Smith.

 

There being 4 affirmative votes the motion carried.

 

 

V.                APPOINTMENTS:

  • No appointments at this time.

 

VI.             PRESENTATIONS:

Chief Carter presented Officer Justin Ziller with a plaque and honors pin for his felony arrest that took place on February 25th, 2017.  

VII.         PUBLIC CONCERNS:

No public concerns at this time.

VIII.      COMMITTEE REPORTS:

IX.             STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

  • Kathy Mulvey with Farnsworth Group presented the board with the 2017 MFT street projects. The projected program will be $21,000.00.

     

    Trustee Pitcher moved, seconded by Trustee N. Owen to approve Resolution 04-17 for the MFT program for $21,000.00.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Pitcher, N. Owen, J. Owen and Miller.

     

    NAYS: 0

     

    ABSENT: 3- Trustees Colclasure, Bridgewater and Smith.

     

    There being 4 affirmative votes the motion carried.

     

  • Trustee Pitcher informed the board that he has been in contact with Derrick Cheek with the DECO program. Out water grant has been completed, but we will need to pay back the interest earned on the funds. The interest will be a few dollars.

  • Trustee Pitcher is still looking into other grants.

  • The board discussed the simplicity mower that is broken and has been. They talked about possibly selling it as surplus property, but since an ad needs to be listed in order to take bids on the mower. That it would not be worth the cost because running the ad would be more than the mower is worth.

  • The board reviewed the cost of the mower and large tractor rental for the year. For both rentals it will total $5,000.00 for the season, ending November 1st, 2017. It is $1,500.00 for the Xmark mower and $3,500.00 for the John Deere Tractor. 

     

    Trustee Pitcher moved, seconded by Trustee N. Owen to approve the tractor rental at $3,500.00.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Pitcher, N. Owen, J. Owen and Miller.

     

    NAYS: 0

     

    ABSENT: 3- Trustees Colclasure, Bridgewater and Smith.

     

    There being 4 affirmative votes the motion carried.

 

Trustee Pitcher moved, seconded by Trustee N. Owen to approve the XMark mower rental for $1,500.00.

 

On roll call, the vote was:

 

AYES: 4- Trustees Pitcher, N. Owen, J. Owen and Miller.

 

NAYS: 0

 

ABSENT: 3- Trustees Colclasure, Bridgewater and Smith.

 

There being 4 affirmative votes the motion carried.

   

  • All other agenda items are tabled.

X.                DRAINAGE:

          Trustee Bridgewater was absent:

  • All agenda items tabled, no report.

XI.             Water:

Trustee N. Owen reported the following to the Board:

 

  • The Board reviewed the Corrpro water tower maintenance plan. They would like to choose the AA plan.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve the Corrpro AA plan.

     

    On the vote, roll call was:

     

    AYES: 4- Trustees Pitcher, N. Owen, J. Owen and Miller.

     

    NAYS: 0

     

    ABSENT: 3- Trustees Colclasure, Bridgewater and Smith.

     

    There being 4 affirmative votes the motion carried.

     

  • Trustee N. Owen discussed the red water pit. Mike Boitnott said he’s ready to perform the clean out. He will schedule a vac truck to come out.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve the equipment for the red water pit clean out.

     

    On roll call, the vote was:

     

     AYES: 4- Trustees Pitcher, N. Owen, J. Owen and Miller.

     

    NAYS: 0

     

    ABSENT: 3- Trustees Colclasure, Bridgewater and Smith.

     

    There being 4 affirmative votes the motion carried.

     

  • The Board discussed the cracks that have formed on the water towers concrete pad. We will need to hire an engineer to inspect to tower.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve Mike Boitnott to contact a structural engineer to inspect the water tower base for repairs.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Pitcher, N. Owen, J. Owen and Miller.

     

    NAYS: 0

     

    ABSENT: 3- Trustees Colclasure, Bridgewater and Smith.

     

    There being 4 affirmative votes the motion carried.

     

  • All other agenda items have been tabled.

     

XII.         Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • All agenda items are tabled.

XIII.      COMMUNITY DEVELOPMENT:

Trustee Smith was absent.

  • All agenda items tabled.

XIV.       POLICE:

         Trustee Coclasure was absent and, Interim Police Chief Carter reported the following to the Board:

  • Chief Carter gave a report dated 2/17/17-3/22/17.

  • Chief Carter will be working on all policies and procedures, he will be using the same as McLean County does.

  • All other agenda items have been tabled.

XV.          LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • 310 N Kathleen: Attorney McGrath has talked to Don Knapp on the septic issue, the septic is only good for a two bedroom home, by the new rules. Attorney McGrath is trying to get the septic grandfathered. He has not heard back yet Health Department yet. There has been another offer put in on 310 N. Kathleen, but the board would like to table the offer at this time, until there is more discussion.        

  • 407 W Boundary- on hold.

  • 408 S. Division- Attorney McGrath is still working on the documents for the lien.

  • The final payment to Ameren is due on April 6th, 2017 for the remaining lots at Olympia Estates. Clerk Phillips will have to check with Ameren on the current pay-off. One final service was just hooked up.

     

    Trustee N. Owen moved, seconded by Pitcher to approve the payment to Ameren for Olympia Estates electric services.

    On roll call, the vote was:

     

    AYES: 4- Trustees Pitcher, N. Owen, J. Owen and Miller.

     

    NAYS: 0

     

    ABSENT: 3- Trustees Colclasure, Bridgewater and Smith.

     

    There being 4 affirmative votes the motion carried.

     

     

  • All other agenda items have been tabled.

     

XVI.       NEW BUSINESS:

 

  • The fence at 200 S Grant has been tabled.

  • Internet and phone service at new maintenance building has been tabled.

  • Interim Police Chief Carter has been looking into changing the village website and emails to a .gov site. The Board reviewed the proposal for the website. They would like to see a few more proposal. Trustee Pitcher will review the proposals.

  • The board reviewed and discussed Mike Boitnott’s employment contract. There was no changes this year besides his 3% pay raise.

     

    Trustee Pitcher moved, seconded by Trustee Pitcher to approve Mike Boitnott’s 2017 employment contract with a 3% increase to his pay.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Pitcher, N. Owen, J. Owen and Miller.

     

    NAYS: 0

     

    ABSENT: 3- Trustees Colclasure, Bridgewater and Smith.

     

    There being 4 affirmative votes the motion carried.

     

  • The board reviewed the bid from Campbell Construction for the new maintenance building metal walls and ceiling. The cost for the work will be $3,620.00.

     

    Trustee Pitcher moved, seconded by Trustee Pitcher to approve the metal work to be done by Campbell Construction for $3,620.00.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Pitcher, N. Owen, J. Owen and Miller.

     

    NAYS: 0

     

    ABSENT: 3- Trustees Colclasure, Bridgewater and Smith.

     

    There being 4 affirmative votes the motion carried.

     

  • The board discussed the last two lots available at Olympia Estates. Clerk Phillips has spoken with Brad Glenn who has asked that the Village start mowing the lots and they no longer are planted because it’s too hard to get their equipment into the lots now with the new houses that have went up.

  • All other agenda items have been tabled.

     

Trustee N.Owen moved, seconded by Trustee Pitcher, to adjourn @9:00pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector

*Meeting minutes are prepared by order of the agenda, not by the order of the meetin