Village of Stanford
02/16/2017 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday February 16th, 2017

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present: 4 –Trustees Dee Miller, Jim Bridgewater, Homer Smith, and Jeremiah Pitcher.

Absent: 3- President John Owen, Trustees Nydra Owen and Rodney Colclasure

Also present:  Police Officer Dustin Carter, Scott Eidenmiller and Attorney Mark McGrath.

II.               SELECT A CHAIR FOR THE MEETING:

  • President Owen and Trustee N. Owen had a pre-planned absence. The Board selected Trustee Jeremiah Pitcher for the meeting chair.

     

    Trustee Bridgewater moved, seconded by Trustee Smith to select Trustee Pitcher to act as chairman for the meeting.

     

    On roll call, the vote was:

     

     

    AYES: 4- Trustees Pitcher, Smith, Bridgewater and Miller.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Colclasure and N. Owen.

     

    There being 4 affirmative votes the motion carried.

     

III.            APPROVAL OF MEETING MINUTES:

  • The Board reviewed the regular meeting minutes dated January 12th, 2017.

Trustee Bridgewater moved, seconded by Trustee Miller to approve the January 12th, 2017 regular meeting minutes.

On roll call the vote was:

AYES: 4- Trustees Pitcher, Smith, Bridgewater and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Colclasure and N. Owen.

 

There being 4 affirmative votes the motion carried.

                                                                       

IV.             TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

Treasurer Eidenmiller reported the following to the Board:

 

  • Treasurer Scott Eidenmiller reported that all the accounts have been reconciled.

     

    Trustee Pitcher moved, seconded by Trustee Smith to accept the treasures report.

     

On roll call the vote was:

AYES: 4- Trustees Pitcher, Smith, Bridgewater and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Colclasure and N. Owen.

 

There being 4 affirmative votes the motion carried.

 

V.          III:      MONTHLY DISBURSAL:

  • The Board reviewed the monthly disbursal and account balances.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to approve the monthly disbursal, account balances and financial report.

            On roll call the vote was:

AYES: 4- Trustees Pitcher, Smith, Bridgewater and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Colclasure and N. Owen.

 

There being 4 affirmative votes the motion carried.

VI.             RESIGNATION OF POLICE CHIEF:

  • The Board would like accept the resignation of Police Chief Ed Petrey.

     

    Trustee Bridgewater moved, seconded by Trustee Pitcher to accept the resignation of Ed Petrey.

            On roll call the vote was:

AYES: 4- Trustees Pitcher, Smith, Bridgewater and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Colclasure and N. Owen.

 

There being 4 affirmative votes the motion carried.

 

VII.         APPOINTMENTS:

  • The Board would like to appoint Dustin Carter as Interim Police Chief.

     

    Trustee Bridgewater moved, seconded by Trustee Pitcher to appoint Dustin Carter as interim police chief at $20.00 an hour.

     

On roll call the vote was:

AYES: 4- Trustees Pitcher, Smith, Bridgewater and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Colclasure and N. Owen.

 

There being 4 affirmative votes the motion carried.

 

VIII.      PRESENTATIONS:

No presentations at this time.

IX.             PUBLIC CONCERNS:

No public concerns at this time.

X.                COMMITTEE REPORTS:

XI.             STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher reported that the new maintenance building is all most ready for framing work.

  • Trustee Pitcher is looking into a grant that Clerk Phillips has provided the information for. He will get more information on the grant.

  • All other agenda items are tabled.

XII.         DRAINAGE:

          Trustee Bridgewater reported the following to the board:

  • All agenda items tabled, no report.

XIII.      Water:

Trustee N. Owen was absent, no report given.

 

  • All agenda items have been tabled.

XIV.       Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • All agenda items are tabled.

XV.          COMMUNITY DEVELOPMENT:

Trustee Smith reported the following to the Board:

  • The Board reviewed the building plans that was presented for lot #2. The plans are for a pole type home. The Board is not interested in these type of homes to be constructed in Olympia Estates.

     

    Trustee Bridgewater moved, seconded by Trustee Pitcher not to approve the presented house plans for lot #2.

     

On roll call the vote was:

AYES: 4- Trustees Pitcher, Smith, Bridgewater and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Colclasure and N. Owen.

 

There being 4 affirmative votes the motion carried.

 

 

XVI.       POLICE:

         Trustee Coclasure was absent and, Interim Police Chief Carter reported the following to the Board:

  • No monthly report was given at this time.

  • Interim Police Chief Carter has hired Brandon Jones as a new part time police office to fill his position. Brandon is a 3rd shift McLean County deputy

  • Interim Police Chief Carter reported that he attended the Rural Police Chiefs Meeting.

  • The Board would like to apply for a credit card with a $500.00 spending limit for Interim Police Chief Carter.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to approve the credit card application with a $500.00 spending limit.

     

            On roll call the vote was:

AYES: 4- Trustees Pitcher, Smith, Bridgewater and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Colclasure and N. Owen.

 

There being 4 affirmative votes the motion carried.

 

 

  • All other agenda items have been tabled.

XVII.   LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • 310 N Kathleen: Attorney McGrath reported that the interested buyer of the property would like to build a 3 bedroom home on the lot. But due to the existing septic McLean County Health Department says only a 2 bedroom home can be built. Attorney McGrath is working with the county to see if this can be resolved. We could possibly check with the farmer that owns the property behind the lot to see if an easement could be put in place for the septic lines.     

  • 407 W Boundary- on hold.

  • 408 S. Division- Attorney McGrath is still working on the documents for the lien.

  • Lots 6 & 7 of Olympia Estates closing has been scheduled for February 24th, 2017.

  • All other agenda items have been tabled.

     

XVIII.                        NEW BUSINESS:

 

  • The fence at 200 S Grant has been tabled.

  • Internet and phone service at new maintenance building has been tabled.

  • The Board reviewed the grant request from Triangle of Opportunity.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater not to approve the grant for Triangle of Opportunity.

     

     

            On roll call the vote was:

AYES: 4- Trustees Pitcher, Smith, Bridgewater and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Colclasure and N. Owen.

 

There being 4 affirmative votes the motion carried.

 

  • The Board reviewed the ordinance for Mediacom franchising fees.

 

Trustee Pitcher moved, seconded by Trustee Bridgewater to adopt ordinance 01-17 for Mediacom franchising fees.

            On roll call the vote was:

AYES: 4- Trustees Pitcher, Smith, Bridgewater and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Colclasure and N. Owen.

 

There being 4 affirmative votes the motion carried.

 

  • Interim Police Chief Carter has been looking into changing the village website and emails to a .gov site. More information will be provided at the next meeting.

  • All other agenda items have been tabled.

     

Trustee Pitcher moved, seconded by Trustee Smith, to adjourn @7:47pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector

*Meeting minutes are prepared by order of the agenda, not by the order of the meeting.