Village of Stanford
01/12/17 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday January 12th, 2017

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present: 7 – President John Owen, Trustees Dee Miller, Jim Bridgewater, Rodney Colclasure, Nydra Owen, Homer Smith, and Jeremiah Pitcher.

Absent: 0

Also present:  Police Chief Ed Petrey, Scott Eidenmiller, Jim Scott, T.J. Scott, Justin Bellas, Mick and Jennie Alvis and Attorney Pat McGrath.

II.               APPROVAL OF MEETING MINUTES:

The Board reviewed the regular meeting minutes dated December 15th, 2016.

Trustee Pitcher moved, seconded by Trustee Bridgewater to approve the December 15th, 2016 regular meeting minutes.

On roll call the vote was:

All in favor: 6- Trustees N. Owen, Pitcher, Smith, Bridgewater, Colclasure and Miller.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

 

 

III.            EXECUTIVE SESSION:

             The board reviewed the executive session minutes. The Trustees would like to keep the executive session meeting minutes closed.

Trustee N. Owen moved, seconded by Trustee Colclasure to keep all executive session minutes closed and approve Resolution 03-17, a resolution regarding the release of closed minutes.

On roll call the vote was:

All in favor: 6- Trustees N. Owen, Pitcher, Smith, Bridgewater, Colclasure and Miller.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

                                                                                                           

IV.             TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

Treasurer Eidenmiller reported the following to the Board:

 

  • Treasurer Scott Eidenmiller reported that the meeting was a week earlier than normal, and more money has been received since the board packet was completed. The check for the farm rent has been received.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to accept the treasures report.

     

On roll call the vote was:

All in favor: 6- Trustees N. Owen, Pitcher, Smith, Bridgewater, Colclasure and Miller.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

 

 

 

V.          III:      MONTHLY DISBURSAL:

  • The Board reviewed the monthly disbursal and account balances.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to approve the monthly disbursal, account balances and financial report.

            On roll call the vote was:

All in favor: 6- Trustees N. Owen, Pitcher, Smith, Bridgewater, Colclasure and Miller.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

VI.             APPOINTMENTS:

            No appointments at this time.

VII.         PRESENTATIONS:

No presentations at this time.

VIII.      PUBLIC CONCERNS:

Mick and Jennie Alvis had questions on the Olympia Estates lots that are for sale. Their concern was if they were to build a house and put in a septic system the village would come along and place the sewer system, then they would be out the money for the septic tank. Also had questions on the tax rate for the lots.

Justin Bellas has building plans for 310 N. Kathleen, he is still waiting on the sale contract for the lot. Also he took a look at 114 W. Main Street. After doing the math on what it would take to rehab the building he’s came to a conclusion that it would just be too expense to take the building on.

IX.             COMMITTEE REPORTS:

X.                STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher reported that he has spoken with Derick Cheek on the water grant the Village has received. $2,000.00 of the grant was dedicated for the use of an engineer for the water meter project, but because an engineer was not used, the village will have to pay back the $2,000.00 to the state. The maintenance building grant can be closed out when we reach 75% of completion. Mike Boitnott says we are at about 60% now.

  • All other agenda items are tabled.

XI.             DRAINAGE:

          Trustee Bridgewater reported the following to the board:

  • All agenda items tabled, no report.

XII.         Water:

Trustee N. Owen reported the following to the board:

 

  • Trustee N. Owen informed the board that a few more meters have been installed. She has been in contact with a few plumbers to get bids for the water meter replacements. Eric Haney quoted $85.00 an hour to replace the meters. President Owen would like for Trustee N. Owen and Trustee Pitcher to meet with Eric in person to get more information. 

  • All other agenda items have been tabled.

XIII.      Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • Trustee Miller has spoken with the Quarter Auction for a cause committee on having an auction for the Village Christmas decorations. No date has been set. Trustee Miller will check into the light pole banners, to replace some of the heavy Christmas decorations.

  • Attorney Pat McGrath will send over some information that on the phone tree, text alert systems that some of the other towns use.    

  • All other agenda items are tabled.

XIV.       COMMUNITY DEVELOPMENT:

Trustee Smith reported the following to the Board:

  • All other agenda items have been tabled.

XV.          POLICE:

         Trustee Coclasure and, Chief Petrey reported the following to the Board:

  • No monthly report was given at this time. Chief Petrey reported that it has been quiet.

  • Chief Petrey announced his resignation as Police Chief. Due to a job offer he and his wife will be relocating out of state at the end of February.

  • All other agenda items have been tabled.

XVI.       LEGAL:

Attorney Pat McGrath reported the following to the Board:  

  • Attorney Pat McGrath presented the board with the updated Homestead rebate program for Olympia Estates, this extended the Homestead rebate until May 30th 2018.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to extend homestead rebate deadline, and to obtain a certificate of compliance and must apply for gas and electric service by April 1, 2017.

On roll call the vote was:

All in favor: 6- Trustees N. Owen, Pitcher, Smith, Bridgewater, Colclasure and Miller.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

 

  • 407 W Boundary- on hold.

  • 408 S. Division- Attorney McGrath is still working on the documents for the lien.

  • The Board reviewed resolution 01-17 for the sale of lots 6 & 7 of Olympia Estates.

     

    Trustee Pitcher moved, seconded by Trustee Colclasure to approve resolution 01-17 for the conveyance of lots 6 & 7 of Olympia Estates.

     

 On roll call the vote was:

All in favor: 6- Trustees N. Owen, Pitcher, Smith, Bridgewater, Colclasure and Miller.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

 

  • The board discussed the sale of 310 N. Kathleen to Justin Bellas. Mr. Bellas has offered $5,000.00 for the lot. The board reviewed resolution 02-17 authorizing the conveyance of 310 N. Kathleen.

     

    Trustee N. Owen moved, seconded by Trustee Miller to approve the sale of 310 N. Kathleen to Justin Bellas and approve resolution 02-17 authorizing the conveyance of 310 N. Kathleen.

     

  On roll call the vote was:

All in favor: 6- Trustees N. Owen, Pitcher, Smith, Bridgewater, Colclasure and Miller.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

 

  • All other agenda items tabled.

     

XVII.   NEW BUSINESS:

 

  • The fence at 200 S Grant has been tabled.

  • Internet and phone service at new maintenance building has been tabled.

  • The board reviewed the grant request for the Show Bus, at this time no grants are being given.

  • The board reviewed the grant request for Allin Township Park’s Halloween party, at this time no grants are being given.

  • Trustee Pitcher check into the ANSI truck inspection for the bucket truck. Mike Boitnott will schedule this inspection, it should be around $500.00.

 

 

Trustee Pitcher moved, seconded by Trustee N. Owen to enter into executive session at 8:10pm.

 

5ILCS 120/2 (c) (1) the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee or legal counsel for the public body.

 

   On roll call the vote was:

All in favor: 6- Trustees N. Owen, Pitcher, Smith, Bridgewater, Colclasure and Miller.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

 

Trustee N. Owen moved, seconded by Trustee Pitcher to adjourn from executive session at 8:22pm.

 

On roll call the vote was:

All in favor: 6- Trustees N. Owen, Pitcher, Smith, Bridgewater, Colclasure and Miller.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

 

  • Return to regular session:

     

    Roll call:

    Present: President John Owen, Trustees Jim Bridgewater, Jeremiah Pitcher, Normadee Miller, Homer Smith, Nydra Owen and Rodney Colclasure.

     

     

     

Trustee Pitcher moved, seconded by Trustee Bridgewater, to adjourn @8:29pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector

*Meeting minutes are prepared by order of the agenda, not by the order of the meeting.