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12/15/16 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday December 15th, 2016

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present: 5 – President John Owen, Trustees Dee Miller, Nydra Owen, Homer Smith, and Jeremiah Pitcher.

Absent: Trustees Jim Bridgewater and Rodney Colclasure

Also present:  Police Chief Ed Petrey, Scott Eidenmiller, Jim Scott, and T.J. Scott. 

II.               APPROVAL OF MEETING MINUTES:

The Board reviewed the regular meeting minutes dated December 15th, 2016.

Trustee Pitcher moved, seconded by Trustee N. Owen to approve the December 15th, 2016 regular meeting minutes.

On roll call the vote was:

All in favor: 4- Trustees N. Owen, Pitcher, Smith, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Bridgewater and Colclasure.

 

There being 4 affirmative votes the motion carried.

 

                                                                                                                                   

The Board reviewed the special meeting minutes from December 10th, 2016.

 

Trustee N. Owen moved, seconded by Trustee Pitcher to approve the special meeting minutes from December 10th, 2016 as amended.

 

On roll call the vote was:

All in favor: 4- Trustees N. Owen, Pitcher, Smith, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Bridgewater and Colclasure.

 

There being 4 affirmative votes the motion carried.

 

III.            TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

Treasurer Eidenmiller reported the following to the Board:

 

  • Treasurer Scott Eidenmiller reported that all the accounts are good. Everything has reconciled. Trustee Pitcher will have the water account report done by tomorrow.

     

    Trustee Pitcher moved, seconded by Trustee Miller to accept the treasures report.

     

On roll call the vote was:

All in favor: 4- Trustees N. Owen, Pitcher, Smith, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Bridgewater and Colclasure.

 

There being 4 affirmative votes the motion carried.

 

 

IV.         III:      MONTHLY DISBURSAL:

  • The Board reviewed the monthly disbursal and account balances.

     

    Trustee Pitcher moved, seconded by Trustee Smith to approve the monthly disbursal, account balances and financial report.

On roll call the vote was:

All in favor: 4- Trustees N. Owen, Pitcher, Smith, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Bridgewater and Colclasure.

 

There being 4 affirmative votes the motion carried.

 

V.                APPOINTMENTS:

            No appointments at this time.

VI.             PRESENTATIONS:

No presentations at this time.

VII.         PUBLIC CONCERNS:

Jim and T.J. Scott had a question about the taxes on lot #6 & 7, he would combine the lots for tax reasons. Trustee Pitcher instructed Mr. Scott to contact Misty Lay with the county on the taxes.

VIII.      COMMITTEE REPORTS:

IX.             STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher and the Board reviewed the building plans for lot # 6 of Olympia Estates.  

     

    Trustee Pitcher moved, seconded by Trustee Smith to approve the building plans for a home on lot # 6.

     

On roll call the vote was:

All in favor: 4- Trustees N. Owen, Pitcher, Smith, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Bridgewater and Colclasure.

 

There being 4 affirmative votes the motion carried.

 

  • All other agenda items are tabled.

     

X.                DRAINAGE:

          Trustee Bridgewater was absent.

XI.             Water:

Trustee N. Owen reported the following to the board:

 

  • Trustee N. Owen informed the board that one new meter has been installed at the new house at Olympia Estates. She tried to set up a meeting with the possible installers she has applications she has received, they were no longer interested in taking the position.

  • Well repairs have been tabled.

  • Water rate increase has been tabled.

  • All other agenda items have been tabled.

     

     

XII.         Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • Clerk Phillips reported that a new mic has been ordered for the siren.

  • Trustee Miller is going to start looking into replacing some of the old Christmas decorations. Trustee Miller will look into maybe doing a quarter auction for a cause for the Christmas decorations.

  • All other agenda items are tabled.

XIII.      COMMUNITY DEVELOPMENT:

Trustee Smith reported the following to the Board:

  • Trustee Smith and Pitcher reviewed the house plans for lot #6.

  • All other agenda items have been tabled.

XIV.       POLICE:

         Trustee Coclasure was absent and, Chief Petrey reported the following to the Board:

  • Chief Petrey presented the Board with a monthly report dated11/17/2016 to 12/15/2016.

  • All other agenda items have been tabled.

XV.          LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • The Board discussed the sale of 310 N. Kathleen. Justin Bellas has put an offer in on the property and would like to build a home on the property. The Village will have to have the property appraised.

     

    Trustee Pitcher moved, seconded by Trustee Miller to authorize Attorney McGrath to prepare contract for the sale of 310 N. Kathleen contract must say that the sale requires a home to be built on the lot, and order the appraisal for the property.

     

 On roll call the vote was:

All in favor: 4- Trustees N. Owen, Pitcher, Smith, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Bridgewater and Colclasure.

 

There being 4 affirmative votes the motion carried.

 

  • 407 W Boundary- on hold.

  • 408 S. Division- Attorney McGrath is still working on the documents for the lien.

  • 114 W. Main- Justin Bellas has contacted the Board on possible interest in 114 W. Main Street, he would like to view the building.

  • The appraisal for lots #6&7 of Olympia Estates have been completed.

  • The Board reviewed the nuisance ordinance changes.

     

    Trustee Pitcher moved, seconded by Trustee N. Owen to adopt ordinance 07-16 nuisance ordinance. 

     

  On roll call the vote was:

All in favor: 4- Trustees N. Owen, Pitcher, Smith, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Bridgewater and Colclasure.

 

There being 4 affirmative votes the motion carried.

 

 

  • The Board reviewed the travel, meal and lodging ordinance, this has to be adopted by January.    

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to adopt ordinance 08-16 government travel.

     

On roll call the vote was:

All in favor: 4- Trustees N. Owen, Pitcher, Smith, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Bridgewater and Colclasure.

 

There being 4 affirmative votes the motion carried.

 

 

 

 

 

XVI.       NEW BUSINESS:

 

  • The tree removal at 310 N. Kathleen has been removed from agenda.

  • The fence at 200 S Grant has been tabled.

  • Internet and phone service at new maintenance building has been tabled.

  • The Board reviewed the renewal packet for IML insurance.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve option #2 for payment on the IML insurance renewal.

     

 On roll call the vote was:

All in favor: 4- Trustees N. Owen, Pitcher, Smith, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Bridgewater and Colclasure.

 

There being 4 affirmative votes the motion carried.

 

  • The Stringtown Road signs have been purchased, will be installed in the spring.

  • Danvers had used the villages bucket truck during Danvers Days to hang up some decorations and the bucket got stuck. Danvers had the truck repaired, but the reason the bucket was stuck was because there was a rusty part on the truck that was not maintained properly. Danvers has asked for the village to split the cost of the truck repair with them.

     

    Trustee Pitcher moved, seconded by Trustee Miller to reimburse Danvers $1,442.44 for half of the cost of the repair of the bucket truck.

     

  On roll call the vote was:

All in favor: 4- Trustees N. Owen, Pitcher, Smith, and Miller.

 

NAYS: 0

 

ABSENT: 2- Trustees Bridgewater and Colclasure.

 

There being 4 affirmative votes the motion carried.

 

  • ANSI need to inspect the bucket truck, Trustee Pitcher will check on the cost of the inspection.

Trustee Pitcher moved, seconded by Trustee N. Owen, to adjourn @8:17pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector

*Meeting minutes are prepared by order of the agenda, not by the order of the meeting.