Village of Stanford
09/15/2016 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday September 15th, 2016

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present: 4 – President John Owen, Trustees Dee Miller, Nydra Owen, and Jeremiah Pitcher.

Absent: 3- Rodney Colclasure, Jim Bridgewater and Homer Smith

 Also present:  Police Chief Ed Petrey, Scott Eidenmiller and Attorney Mark McGrath. 

II.               APPROVAL OF MEETING MINUTES:

The Board reviewed the August 24th, 2016 regular re-scheduled meeting minutes.

Trustee Pitcher moved, seconded by Trustee Miller to approve the August 24th, 2016 regular re-scheduled meeting minutes.

On roll call the vote was:

All in favor: 4- President Owen, Trustees N. Owen, Pitcher, and Miller.

 

NAYS: 0

 

ABSENT: 3- Trustee Bridgewater, Colclasure and Smith

 

There being 4 affirmative votes the motion carried.

 

 

 

III.            TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

Treasurer Eidenmiller reported the following to the Board:

 

  • Treasurer Scott Eidenmiller had the deposit that was credited to the villages account, but not the village’s money corrected. The board reviewed the financial report, account balances, and treasurer report. Treasurer Eidenmiller also presented the board with his annual treasurer’s report, which the board reviewed.

     

    Trustee Pitcher moved, seconded by Trustee Miller to accept the annual treasures report fiscal year ending April 30th, 2016.

     

    On roll call the vote was:

     

    All in favor: 4- President Owen, Trustees N. Owen, Pitcher, and Miller.

     

    NAYS: 0

     

    ABSENT: 3- Trustee Bridgewater, Colclasure and Smith

     

    There being 4 affirmative votes the motion carried.

     

IV.         III:      MONTHLY DISBURSAL:

  • The Board reviewed the monthly disbursal and account balances.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve the monthly disbursal, treasurer’s report, account balances and financial report.

                       On roll call the vote was:

All in favor: 4- President Owen, Trustees N. Owen, Pitcher, and Miller.

 

NAYS: 0

 

ABSENT: 3- Trustee Bridgewater, Colclasure and Smith

 

There being 4 affirmative votes the motion carried.

V.                APPOINTMENTS:

At this time the board would like to appoint Lisa Eidenmiller to the zoning board.

 

Trustee N. Owen moved, seconded by Trustee Pitcher to appoint Lisa Eidenmiller to the zoning board of appeals.

                       On roll call the vote was:

All in favor: 4- President Owen, Trustees N. Owen, Pitcher, and Miller.

 

NAYS: 0

 

ABSENT: 3- Trustee Bridgewater, Colclasure and Smith

 

There being 4 affirmative votes the motion carried.

VI.             PRESENTATIONS:

No presentations at this time.

VII.         PUBLIC CONCERNS:

No public concerns at this time.

VIII.      COMMITTEE REPORTS:

IX.             STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher has starting installing the video surveillance system at village hall. 

  • All other agenda tabled.

X.                DRAINAGE:

          Trustee Bridgewater reported the following to the Board:

  • All agenda items have been tabled.

XI.             Water:

Trustee N. Owen reported the following to the board:

 

  • There are 35 meters that were installed, but not compatible with the hot rod radio read system. These meter will need re-changed. Trustee N. Owen has called some plumbers to obtain bids for the project. A-1 plumbers will charge $85.00 an hour. She has also contacted Masters to receive a bid. The Village of Mackinaw may have some workers willing to come over to help with the project. The ordinance will need to be changed to add that non-compliant water customers, customers that will not let the village in to change the meters, will be fined or loose water service. 

  • Trustee N. Owen informed the board that Mike has completed a drawl down test on well #4 with the tools he has. Layne Western can come in and do the test on both wells 3 & 4 for about $2,000.00.

  • The red water has been tabled.

  •  All other agenda items have been tabled.

XII.         Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • Trustee Miller has completed all Nims training and open meeting act training.

  • Trustee Miller is looking into any winter emergency EMA supplies we may need.

XIII.      COMMUNITY DEVELOPMENT:

Trustee Smith was absent.

  • All agenda items tabled at this time.

XIV.       POLICE:

         Trustee Coclasure was absent, Chief Petrey reported the following to the Board:

  • Chief Petrey presented the Board with a monthly report dated: 08/18/2016 to 09/15/2016.

  • Chief Petrey and Attorney McGrath are still working on the inoperable vehicle ordinance.

  • All other agenda items have been tabled.

XV.          LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • The contract with Norman Cochran on 114 W. Main Street expires on September 26th, 2016. The village has not received any interest in the building. The village has tried to obtain a grant at either the state or federal level to tear down the building, with no luck. The village will need to provide notice to the bank and Mr. Cochran to void the warranty deed and return it to the owner. If the village wanted to, they could extend the contract if they have an interested party.

     

    President Owen moved, seconded by Trustee Pitcher to allow Attorney McGrath to void the contract on September 26th, 2016 for 114 W. Main.

     

                       On roll call the vote was:

All in favor: 4- President Owen, Trustees N. Owen, Pitcher, and Miller.

 

NAYS: 0

 

ABSENT: 3- Trustee Bridgewater, Colclasure and Smith

 

There being 4 affirmative votes the motion carried.

 

 

Trustee Pitcher moved, seconded by Trustee Miller to authorize President Owen to make the judgement call on voiding contract regarding 114 W. Main Street.

 

                       On roll call the vote was:

All in favor: 4- President Owen, Trustees N. Owen, Pitcher, and Miller.

 

NAYS: 0

 

ABSENT: 3- Trustee Bridgewater, Colclasure and Smith

 

There being 4 affirmative votes the motion carried.

 

 

  • 310 N. Kathleen- President Owen and Clerk Phillips have a meeting with a realtor on possibly listing the property, along with the Olympia Estates lots. Still need to check on dumpster prices for cleaning out the garage at 310 N. Kathleen. Mark Deterding has offered to help clean it out.

  • The board is still working on the homestead changes for Olympia Estates. The clock is ticking on the Ameren rebates for the estates.

XVI.       NEW BUSINESS:

 

 

  • The board reviewed the quote for the HVAC work at the new maintenance building. They would like to hold this until the next regular meeting.

  • The board reviewed the HVAC maintenance contract for all of the village systems. They would also like to hold this until the next regular meeting.

  • The board discussed Mike Boitnott’s taxes on his bonus check. They discussed possibly paying the taxes on the bonus, so he can receive $500.00, not the $500.00 minus the taxes.

     

    President Owen moved, seconded by Trustee Pitcher to increase Mike Boitnott’s bonus to $530.00.

     

    On roll call the vote was:

     

    All in favor: 3- President Owen, Trustees Pitcher, and Miller.

     

    NAYS: 1- Trustee N. Owen

     

    ABSENT: 3- Trustee Bridgewater, Colclasure and Smith

     

    There being 3 affirmative votes the motion did not pass.

     

  • The board discussed the need to rent a dumpster for the clean out of the garage at 310 N. Kathleen. Mark Deterding has offered to help clean put the garage. Clerk Phillips will find out the costs on dumpsters.

  • President Owen will talk with the laborers on the fence located at 200 S. Grant, in regards to the blind spot it has created.

President Owen moved, seconded by Trustee N. Owen, to adjourn @8:30pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector

*Meeting minutes are prepared by order of the agenda, not by the order of the meeting.