Village of Stanford
07/21/2016 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday July 21st, 2016

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present:  7– President John Owen, Trustees Dee Miller, Jeremiah Pitcher, Jim Bridgewater and Rodney Colclasure

Absent: 2- Nydra Owen and Homer Smith

 Also present:  Police Chief Ed Petrey, Chris and Rowanna Robles, Jim and Josh Scott and Attorney Mark McGrath. (Attorney McGrath entered the meeting at 7:17pm)

II.               APPROVAL OF MEETING MINUTES:

The Board reviewed the June 16th, 2016 regular meeting minutes, adding Trustee’s Colclasure name to the roll call.

Trustee Bridgewater moved, seconded by Trustee Colclasure to approve the June 16th, 2016 regular meeting minutes, with correction.

On roll call, the vote was:

 

AYES: 4- Trustees Miller, Bridgewater, Colclasure and Pitcher.

 

NAYS: 0

 

ABSENT: 2- Trustee N. Owen and Smith

 

There being 4 affirmative votes the motion carried.

 

 

 

III.            TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

Treasurer Eidenmiller was absent, Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher all reports are fine. Trustee Pitcher has completed the water audit report and will have it ready for the August meeting.

     

    Trustee Bridgewater moved, seconded by Trustee Colclasure to accept the treasurer’s report, financial report and account balance.

     

        On roll call, the vote was:

     

    AYES: 4- Trustees, Miller, Bridgewater, Colclasure and Pitcher.

     

    NAYS: 0

     

    ABSENT: 2- Trustee N. Owen and Smith

     

    There being 4 affirmative votes the motion carried.

     

IV.         III:      MONTHLY DISBURSAL:

  • The Board reviewed the monthly disbursal and account balances.

     

    Trustee Pitcher moved, seconded by Trustee Colclasure to approve the monthly disbursal. 

     

        On roll call, the vote was:

     

    AYES: 4- Trustees, Miller, Bridgewater, Colclasure and Pitcher.

     

    NAYS: 0

     

    ABSENT: 2-Trustees N. Owen and Smith

     

    There being 4 affirmative votes the motion carried.

     

V.                APPOINTMENTS:

No appointments at this time.

 

VI.             PRESENTATIONS:

No presentations at this time.

VII.         PUBLIC CONCERNS:

Chris and Rowanna Robles at 202 S. Grant have concerns with the Labor’s fence they have put up on 200 S. Grant, where the Christian Church used to be located. They feel that the fence has created a blind spot for them when they are exiting their drive-way. Also the Labors are parking all over the place, even over the sidewalks. The sidewalks have also been damaged by the Labor’s driving over top of it. Rowanna has included packets with pictures for the Board to see. This property was also recommended by the zoning board to be re-zoned as industrial, but Rowanna could not find it in the minutes where the village board accept the recommendations of the zoning board. If the property was zoned as industrial, she believes they did not following the zoning rules for industrial. Attorney McGrath is looking into the matter.

Jim Scott, owner of lot # 9 of Olympia Estates. Has questions on the drainage. He is ready to start building, but is not sure which tile he can connect to. President Owen and Mike Boitnott will meet with Jim Scott next week to try and help him figure out the problem.   

VIII.      COMMITTEE REPORTS:

IX.             STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

  • All agenda items are tabled.

X.                DRAINAGE:

          Trustee Bridgewater reported the following to the Board:

  • All agenda items have been tabled.

XI.             Water:

Trustee N. Owen was absent, President Owen discussed the following with the Board:

 

  • President Owen discussed the heating and air conditioning units at the water plant.  Only one unit has been working and can’t keep up due to the humidity that’s in the water plant. The one working unit broke down due to the constant running. Both unit needs to be replaced and a de-humidifier needs to be added to the plant. Josh Phillips gave quotes for the replacement of both P-tac units and for a de-humidifier system for the water plant.

     

    Trustee Bridgewater moved, seconded by Trustee Colclasure to accept the quotes for the replacement of the heating and air conditioning units at the water plant and the de-humidifier for the water plant.

     

        On roll call, the vote was:

     

    AYES: 4- Trustees, Miller, Bridgewater, Colclasure and Pitcher.

     

    NAYS: 0

     

    ABSENT: 2-Trustees N. Owen and Smith

     

    There being 4 affirmative votes the motion carried.

     

     

  •  All other agenda items have been tabled.

XII.         Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • All agenda items tabled at this time.

XIII.      COMMUNITY DEVELOPMENT:

Trustee Smith was absent, President Owen reported the following to the Board:

  • The Board reviewed the building plans for lot # 9 of Olympia Estates. Jim Scott presented the Board with a sketch of the home he plans on building.

     

    Trustee Colclasure moved, seconded by Trustee Miller to approve the house plans for lot #9, giving President Owen authority to adjust plans for a 3rd bedroom.

     

        On roll call, the vote was:

     

    AYES: 4- Trustees, Miller, Bridgewater, Colclasure and Pitcher.

     

    NAYS: 0

     

    ABSENT: 2-Trustees N. Owen and Smith

     

    There being 4 affirmative votes the motion carried.

     

  • All agenda items tabled at this time.

XIV.       POLICE:

         Trustee Coclasure and Chief Petrey reported the following to the Board:

  • Chief Petrey presented the Board with a monthly report dated: 06/16/2016 to 07/19/2016.

     

  • All other agenda items have been tabled.

XV.          LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • No new changes with 114 W. Main Street.

  • The sale closing of lot # 5 of Olympia Estates has been completed.

  • The Board discussed the junk vehicle ordinance and the changes that need to be made. Attorney McGrath asked for Police Chief Petrey to come up with some suggested changes. Chief Petrey will work on that and get to Attorney McGrath.   

     

    Trustee Bridgewater moved, seconded by Trustee Colclasure to allow Chief Petrey to discuss the inoperable vehicle ordinance with Attorney McGrath, not to exceed $500.00. 

     

          On roll call, the vote was:

     

    AYES: 4- Trustees, Miller, Bridgewater, Colclasure and Pitcher.

     

    NAYS: 0

     

    ABSENT: 2-Trustees N. Owen and Smith

     

    There being 4 affirmative votes the motion carried.

     

     

  • The board reviewed appropriations ordinance 04-16.

     

    Trustee Coclasure moved, seconded by Trustee Bridgewater to accept the appropriations ordinance 04-16.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees, Miller, Bridgewater, Colclasure and Pitcher.

     

    NAYS: 0

     

    ABSENT: 2-Trustees N. Owen and Smith

     

    There being 4 affirmative votes the motion carried

     

     

     

XVI.       NEW BUSINESS:

 

  • No new business at this time.

     

There being no further business to discuss, Trustee Colclasure moved, seconded by Trustee Bridgewater, to adjourn @8:16pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector

*Meeting minutes are prepared by order of the agenda, not by the order of the meeting.