Village of Stanford
05/19/2016 Regular Meeting Minutes
Home
Public Safety Day
Meeting Minutes
Board Meeting Agenda
Stanford Utility Services
114 W Main Street Request for Proposals
Stanford Police Dept. Residence Watch Request
Water meter replacement program
About Us
Contact Us
Village News
09/15/2016 Regular Meeting Agenda
Recent Ordinances
Business Directory
Allin Township Library
Allin Township Park District & Pool
Good Old Days
Helping Hands Community Center
Schools
Veteran's Memorial Park
On - Line water payments
Freedom of Information Act (FOIA) Contact & Request Information
FOIA List of Automatically Disclosed Municipal Records
FOIA Block Diagram of Operation
FOIA Municipal Information Directory
FOIA Municipal Records Directory
FOIA Cataloging and Indexing of Public Records
Local Businesses

VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday May 19th, 2016

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present:  6– President John Owen, Trustees Dee Miller, Jeremiah Pitcher, Jim Bridgewater, Homer Smith and Nydra Owen.

Absent: - 0

 Also present:  Attorney Mark McGrath, Police Chief Ed Petrey, Barry Gorman, and Brian Medeiros.

II.               APPROVAL OF MEETING MINUTES:

The Board reviewed and approved the April 21st, 2016 regular meeting minutes.

Trustee N. Owen moved, seconded by Trustee Pitcher to approve the March 17th, 2016 regular meeting minutes.

All in favor, AYE.

 

III.            TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

Treasurer Eidenmiller reported the following to the Board:

  • Treasurer Eidenmiller informed the board that the new QuickBooks program for the 2016 fiscal year has been completed. We will start a new company every fiscal year.

     

    Trustee Pitcher moved, seconded by Trustee Colclasure to approve the treasurer’s report and account balance.

     

        On roll call, the vote was:

     

    AYES: 6- Trustees N.Owen, Miller, Bridgewater, Colclasure, Smith and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

     

IV.         III:      MONTHLY DISBURSAL:

  • The Board reviewed the monthly disbursal and account balances.

     

    Trustee Bridgewater moved, seconded by Trustee Miller to approve the monthly disbursal. 

     

     

        On roll call, the vote was:

     

    AYES: 6- Trustees N.Owen, Miller, Bridgewater, Colclasure, Smith and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

     

     

V.                APPOINTMENTS:

No appointments at this time.

 

VI.             PRESENTATIONS:

No presentations at this time.

VII.         PUBLIC CONCERNS:

No public concerns at this time.

VIII.      COMMITTEE REPORTS:

IX.             STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

 

  • Street Superintended Mike Boitnott received quotes for the new backhoe. One for a 2015 and one for a 2016. Mike prefers the 2015 Caterpillar Backhoe. Treasurer Eidenmiller will check with Morton Community Bank and First Security Bank in Mackinaw on the lease. They would like to compare the best lease terms between the banks.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve the new backhoe lease, giving President Owen the authority to select the lease bank with the best lease rates and sign all necessary documents regarding the lease. 

     

    On roll call, the vote was:

     

    AYES: 6- Trustees N.Owen, Miller, Bridgewater, Colclasure, Smith and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

     

  • All other agenda items have been tabled.

X.                DRAINAGE:

          Trustee Bridgewater reported the following to the board:

  • Trustee Bridgewater has been checking the drainage issues after it has rained, he hasn’t seen any problems at this time.

  • All agenda items have been tabled.

XI.             Water:

Trustee N. Owen reported the following to the Board:

 

  • Trustee N. Owen informed the board that the roof at the water plant is leaking. They will work on receiving quotes for the repair.

  • Trustee N. Owen discussed the well repairs and updates. Well #4 and well #5 still has to have a draw down test to see if the well needs updated.

  • Trustee N. Owen would like to possible run an ad for hiring help to install the water meters. Candidates will need to pass a background check and drug test.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve a help wanted ad, if needed.

     

    On roll call, the vote was:

     

    AYES: 6- Trustees N.Owen, Miller, Bridgewater, Colclasure, Smith and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

     

  • Trustee N. Owen discussed the media change out of the red water pit. The media will have to be radon tested after removal.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve the media change out and the radon testing for the removed media.

     

    On roll call, the vote was:

     

    AYES: 6- Trustees N.Owen, Miller, Bridgewater, Colclasure, Smith and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

     

     

  • Trustee N. Owen is still checking on the well repair and maintenance for well #4.

  • The board discussed the water testing program with PDC. The board would like to continue using PDC as the water testing facility.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve the water testing with PDC, same program as last year, without the guard dog program.

     

     

    On roll call, the vote was:

     

    AYES: 6- Trustees N.Owen, Miller, Bridgewater, Colclasure, Smith and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

     

  • The board reviewed the agreement with Locis for the water billing interface.

     

    Trustee N. Owen moved, seconded by Trustee Colclasure to approve the Locis interface.

     

    On roll call, the vote was:

     

    AYES: 6- Trustees N.Owen, Miller, Bridgewater, Colclasure, Smith and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

     

  • All other agenda items have been tabled.

XII.         Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • Trustee Miller reported that there are no issues with EMA.

  • The Board reviewed the quote from Boitnott Landscaping for the clean-up of the veterans garden and flower bed a crossed the street from the post office. The quote was $1.040.00.

     

    Trustee Miller moved, seconded by Trustee Pitcher to approve the qoute from Boitnott Landscaping for $1,040.00.

     

     

    On roll call, the vote was:

     

    AYES: 6- Trustees N.Owen, Miller, Bridgewater, Colclasure, Smith and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

     

  • All agenda items tabled at this time.

XIII.      COMMUNITY DEVELOPMENT:

Trustee Smith reported the following to the Board:

  • All agenda items tabled at this time.

     

XIV.       POLICE:

         Trustee N. Owen and Chief Petrey reported the following to the Board:

  • Chief Petrey presented the Board with a monthly report dated: 4/21/2016 to 5/19/2016.

  • Stanford Pour House have received their state liquor license. They will be ready for opening on June 1st, 2016. The board reviewed the updated liquor ordinance.

     

    Trustee N. Owen moved, seconded by Trustee Colclasure to approve the liquor ordinance 02-16.

     

    On roll call, the vote was:

     

    AYES: 6- Trustees N.Owen, Miller, Bridgewater, Colclasure, Smith and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

      

  • The board reviewed the application for video gaming for 208/210 W. Main. The license is only required for 208 W. Main Street where the gambling machines will be located.

     

Trustee Pitcher moved, seconded by Trustee Colclasure to accept the video gaming application, removing 210 W. Main Street from the license.

On roll call, the vote was:

 

AYES: 6- Trustees N.Owen, Miller, Bridgewater, Colclasure, Smith and Pitcher.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

 

  • Stanford Pour House would like to have a pre-opening charity event a few days before opening.  The proceeds from the event would go to Helping Hands. Brian Medeiros will meet with President Owen and Chief Petrey on this possible event. 

  • All other agenda items have been tabled.

XV.          LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • No new changes with 114 W. Main Street.

  • 408 S. Division Street has planted the trees required by the covenants.

  • Chief Petrey and the Board discussed the changes that need to be made with the inoperable vehicles. Attorney McGrath asked for a list of possible changes that need to be made.

     

            Trustee Pitcher moved, seconded by Trustee Miller to authorize President Owen to work with Attorney McGrath on the inoperable vehicle ordinance. 

             On roll call, the vote was:

 

AYES: 6- Trustees N.Owen, Miller, Bridgewater, Colclasure, Smith and Pitcher.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

 

  • Attorney McGrath has contacted Henderson-Weir on the gas contract line of credit they still have in their name for Olympia Estates. Henderson-Weir will keep the letter of credit in effect until April of 2017. The contract that was signed for the gas service at Olympia Estates Subdivision requires payment in April 2017. The amount due is reduced by the number of lots that have a gas connection before the deadline. The Village agreed to pay for this service in order to develop Olympia Estates Subdivision. Henderson-Weir Agency Inc. has been furnishing a letter of credit for the Village at no charge to the Village. Henderson-Weir Agency Inc. will continue to do this until the contract ends. Attorney Mark McGrath disclosed that is law office is also is the Attorney for Henderson-Weir Agency Inc. in other unrelated matters. Henderson-Weir Agency Inc. has agreed to waive the conflict of interests that exists. Henderson-Weir Agency Inc. will not be represented by McGrath Law Office P.C. By agreement and direction of the Village and Henderson-Weir Agency Inc., McGrath Law Office will only represent the Village in the matter. Attorney McGrath explained to the board that his office will not charge for legal services on this matter.      

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to waive the conflict of interests that exists with regards to the gas line agreement, and authorize Attorney McGrath to prepare an agreement with Henderson-Weir Agency Inc. concerning the gas agreement. 

     On roll call, the vote was:

     

    AYES: 6- Trustees N.Owen, Miller, Bridgewater, Colclasure, Smith and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

  • The board reviewed the resolution for lot #5 of Olympia Estates.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to approve the resolution 02-16 for the sale of lot #5.

     

     On roll call, the vote was:

     

    AYES: 6- Trustees N.Owen, Miller, Bridgewater, Colclasure, Smith and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

     

  • All other legal has been tabled at this time.

XVI.       NEW BUSINESS:

 

  • The Board is still working on the appraisal for the village buildings.

  • The Board discussed the firework grant for Good Old Days, and they would like to grant them the funds this year.

     

    Trustee N.Owen moved, seconded by Trustee Bridgewater to approve a grant for Good Old Days for $1,500.00.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees N.Owen, Miller, Bridgewater, Colclasure, Smith and Pitcher.

     

    NAYS: 1-Trustee Pitcher

     

    ABSENT: 0

     

    There being 5 affirmative votes the motion carried.

     

     

  • The Board reviewed the Good Old Days ad for the 2016 book.

     

    Trustee N. Owen moved, seconded by Trustee Coclasure to approve the ad for the Good Old Days book.

     

     

     On roll call, the vote was:

     

    AYES: 6- Trustees N.Owen, Miller, Bridgewater, Colclasure, Smith and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

     

     

     

  • The Board reviewed the employee raises. They would like to give a .50 raise to all employees.

     

    Trustee Colclasure moved, seconded by Trustee Pitcher at approve the employee pay raises of .50 starting May 1st, 2016.

     

    On roll call, the vote was:

     

    AYES: 6- Trustees N.Owen, Miller, Bridgewater, Colclasure, Smith and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

     

  • All other agenda items have been tabled.

     

There being no further business to discuss, Trustee Pitcher moved, seconded by Trustee Bridgewater, to adjourn @8:58pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector

*Meeting minutes are prepared by order of the agenda, not by the order of the meeting.