Village of Stanford
04/21/2016 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday April 21st, 2016

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present:  5– President John Owen, Trustees Dee Miller, Jeremiah Pitcher, Jim Bridgewater and Nydra Owen.

Absent: - 1 Trustee Homer Smith

 Also present:  Attorney Mark McGrath, Police Chief Ed Petrey, Rodney Colclasure, Kathrine Mulvey; Farnsworth, Sandra Pitcher, Darla Watkins, Bill and Amber Swartz, Barry Gorman, Brain Medeiros and Gretchen Chesley.

II.               APPROVAL OF MEETING MINUTES:

The Board reviewed and approved the March 17th, 2016 regular meeting minutes.

Trustee N. Owen moved, seconded by Trustee Pitcher to approve the March 17th, 2016 regular meeting minutes.

On roll call, the vote was:

 

AYES: 4- Trustees N.Owen, Miller, Bridgewater, and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee Smith

 

There being 4 affirmative votes the motion carried.

 

III.            TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

Treasurer Eidenmiller was absent, Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher reviewed the account detail with the board. He also informed the board that the new QuickBooks software is ready for May 1st.

IV.         III:      MONTHLY DISBURSAL:

  • The Board reviewed the monthly disbursal and account balances.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve the Treasurers report, account balances and monthly disbursal. 

     

        On roll call, the vote was:

     

    AYES: 4- Trustees N.Owen, Miller, Bridgewater, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Smith

     

    There being 4 affirmative votes the motion carried.

     

     

V.                APPOINTMENTS:

  • President Owen would like to nominate Rodney Colclasure to replace Lou Trunnell’s open chair.

Trustee N. Owen moved, seconded by Trustee Miller to accept the nomination of Rodney Colclasure to the Village Board.

                On roll call, the vote was:

 

AYES: 4- Trustees N.Owen, Miller, Bridgewater, and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee Smith

 

There being 4 affirmative votes the motion carried

 

  • President Owen would like to re-appoint Megan Phillips as village Clerk/Collector/EMA Director for 2016 fiscal year. Scott Eidenmiller as village Treasurer for 2016 fiscal year. Ed Petrey as Police Chief for the 2016 fiscal year. Brad Bode as water operator for the 2016 fiscal year. John Beanblossom, Jeremiah Pitcher, Joe Gaither, Josh Phillips and Jim Bridgewater as Zoning Board for the 2016 fiscal year.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to accept all appointments listed.

     

        On roll call, the vote was:

     

    AYES: 4- Trustees Miller, Bridgewater, Colclasure and Pitcher.

     

    NAYS: 1- Trustee N. Owen

     

    ABSENT: 1- Trustee Smith

     

    There being 4 affirmative votes the motion carried.

     

VI.             PRESENTATIONS:

No presentations at this time.

VII.         PUBLIC CONCERNS:

Bill and Amber Schwartz have purchased 311 W. Boundary Street in Stanford. There is a lien on the property for mowing and trash removal.  The lien is for over $1,200.00. They are asking the board to consider a payment plan on the lien, so they can get their water service turned on. Trustee N. Owen and Pitcher will look into the matter.

VIII.      COMMITTEE REPORTS:

IX.             STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

  • Kathy Mulvey with Farnworth group presented the board with the 2016 MFT (Motor Fuel Tax) street repair program. The program will be for 18,000.00. The board would like to use an additional $10,000.00 of the MFT hold back this year on the streets as well, making the total MFT $28,000.00 this year.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve Resolution # 01-16 for the 2016 MFT program.

     

        On roll call, the vote was:

     

    AYES: 5- Trustees N. Owen, Miller, Bridgewater, Colclasure and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Smith

     

    There being 5 affirmative votes the motion carried.

     

  • Trustee Pitcher has performed a review of the water funds. No problems were found, and Trustee pitcher was pleased with the review.

  •  Trustee Pitcher is still waiting on the cost and trade-in value for the backhoe lease renewal.

  • Trustee Pitcher has met with Steve Lamberti on the tree ordinance. He is still getting information gathered on the matter.

  • All other agenda items have been tabled.

X.                DRAINAGE:

          Trustee Bridgewater reported the following to the board:

  • All agenda items have been tabled.

XI.             Water:

Trustee N. Owen reported the following to the Board:

 

  • Trustee N. Owen would like to run an ad for hiring help to install the remaining water meters.

  • Trustee N. Owen is still checking on the well repair and maintenance for well #4.

  • The Board reviewed the annual contact with Corpro’s for water tower maintenance. The board would like to select plan AA.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to accept plan AA with Corpro for the 2016 season.

     

        On roll call, the vote was:

     

    AYES: 5- Trustees N. Owen, Miller, Bridgewater, Colclasure and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Smith

     

    There being 5 affirmative votes the motion carried.

     

  • All other agenda items have been tabled.

XII.         Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • Trustee Miller and Clerk Phillips are still working on obtaining quotes for refurbishing the Veterans Memorial Garden.

  • Trustee Miller contacted Kathy Weinzierl with the Pacesetters 4-H club they will be handling the planting of the flower pots located on Main Street.

  • All agenda items tabled at this time.

XIII.      COMMUNITY DEVELOPMENT:

Trustee Smith was absent:

  • Darla Watkins discussed the Olympia Estates lots with the Board. She recommends that the Village does not accept any plans for pole building homes, unless they are completely finished. These type homes could take away from the value of the other existing homes at Olympia Estates.

  • The Board discussed the offer for lot #5 of Olympia Estates, along with the building plans. The home will be a pre build Riley Home. The only problem with the sale contract was the closing date. The closing date will need to be changed to give appropriate time for the paper work. An appraisal needs to be ordered for the lot.

     

    Trustee Pitcher moved, seconded by Trustee Miller to approve the building plans for lot #5 of Olympia Estates.

     

     

     

      On roll call, the vote was:

     

    AYES: 5- Trustees N. Owen, Miller, Bridgewater, Colclasure and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Smith

     

    There being 5 affirmative votes the motion carried.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to authorize Attorney McGrath to prepare the resolution for the sale of lot #5, with the discussed changes.

     

        On roll call, the vote was:

     

    AYES: 5- Trustees N. Owen, Miller, Bridgewater, Colclasure and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Smith

     

    There being 5 affirmative votes the motion carried.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to obtain an appraisal of lot #5 of Olympia Estates, from Glassey & Glassey.

     

        On roll call, the vote was:

     

    AYES: 5- Trustees N. Owen, Miller, Bridgewater, Colclasure and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Smith

     

    There being 5 affirmative votes the motion carried.

     

     

     

XIV.       POLICE:

         Trustee N. Owen and Chief Petrey reported the following to the Board:

  • Chief Petrey presented the Board with a monthly report dated: 3/17/2016 to 4/21/2016.

  • Brian Medeiros and Barry Gorman of the Stanford Pour House along with their Attorney Gretchen Chesley had questions on the liquor ordinance changes. The first concern is that they have to be opened the day after their license has been issued. That makes it hard to do because, they have to go to Springfield after they receive their village license to obtain the state license. Product also needs ordered after they receive their license, and the vendors only come to Stanford every couple weeks. They also need the time to hire and train the staff. Their other concern was the minimum of 65 hours a week to be opened. In the past they have closed early due having no customers. They would like to see it changed to 30 or 35 hours a week minimum for opening. Brian and Barry offered to have their attorney make the changes to the liquor ordinance at their expense, with board approval.  They asked that the board to approve their license tonight, so they can start get their license from Springfield and get the product ordered and all the other things that need to be done. They are planning on a grand opening on June 1st, 2016.The Stanford Pour House Attorney suggested that the original liquor license be held at Village Hall until June 1st, 2016. If they do not open on June 1st, 2016 the liquor license will be automaticity voluntarily surrender at that time. The liquor commissioner will then contact the state to inform them that the Stanford Pour House no longer holds a license with the village.      

     

    Trustee Colclasure moved, seconded by Trustee Bridgewater to approve Stanford Pour House liquor license, subject to the following:

  1. The original license will be held at Village Hall until June 1st, 2016.

  2. The changes to the ordinances will be at Stanford Pour House expense.

  3. The original license will not be released until the board has approved the changes at the next regular meeting.

  4. License to be automaticity surrendered on June 1st, 2016 if they do not open, and the liquor commissioner will contact Springfield that they no longer hold a license for the village.

On roll call, the vote was:

AYES: 5- Trustees N. Owen, Miller, Bridgewater, Colclasure and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee Smith

 

There being 5 affirmative votes the motion carried.

 

  • Chief Petrey has hired a new officer and is not sure about the vest she has until he inspects it. The board decided to approve the purchase of a new vest if needed.

Trustee O. Owen moved, seconded by Trustee Pitcher to approve the purchase of a new bullet proof vest is need, not to exceed $900.00

On roll call, the vote was:

AYES: 5- Trustees N. Owen, Miller, Bridgewater, Colclasure and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee Smith

 

  • Lexington police Department has asked to purchase the old squad car computer.

Trustee N. Owen moved, seconded by Trustee Pitcher to approve the sale of the computer to Lexington Police Department for the amount of $500.00.

 

On roll call, the vote was:

AYES: 5- Trustees N. Owen, Miller, Bridgewater, Colclasure and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee Smith

 

  • The bill from Re/Max was received for the commission of the sale of lot #1 and #3.

     

    Trustee N. Owen moved, seconded by Trustee Coclasure to approve the commission bill for Re/Max.

On roll call, the vote was:

AYES: 5- Trustees N. Owen, Miller, Bridgewater, Colclasure and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee Smith

 

  • The Board reviewed the mower purchase/lease/rental quote spreadsheet. The best deal was from Martin Sullivan for a year rental of an Exmark zero turn mower with a 72’ deck for $1,500.00. The maximum hours of use is 200 for the year. The village is required to do the maintenance on the mower, any mechanical problems will be handled by Martin Sullivan.

     

    Trustee Pitcher moved, seconded by Trustee Miller to approve the mower rental from Martin Sullivan for $1,500.00 a year.

On roll call, the vote was:

AYES: 5- Trustees N. Owen, Miller, Bridgewater, Colclasure and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee Smith

 

    • All other agenda items have been tabled.

XV.          LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • Attorney Mark McGrath informed the board that Mike Manahan has been in contact with Congressman Bill Brady on 114 W. Main Street. Brady’s office is starting a file on 114 W. Main Street and is looking for federal grants to demolish the building. Brady’s office will contact Senator Daren LaHood’s office and Senator Mark Kirk’s office on the matter. Kirk’s office has been in contact with McGrath’s office. President Owen also had a chance to speak with Bill Brady at an open house.

  • Attorney McGrath has contacted Henderson-Weir the gas contract line of credit they still have in their name. Paper works need drawn up on this matter with the village taking over the line of credit since Henderson-Weir longer has any ties with Olympia Estates.

  • All other legal has been tabled at this time.

XVI.       NEW BUSINESS:

 

 

  • Sandra Pitcher offered to help the village update their website as a project. She put together a mock website for the trustees to view, with stock pictures she found on the web. She would like to get pictures donated by the community to fill these stock pictures. President Owen and Clerk Phillips will work with Sandra on the re-design of the village website.

     

    Trustee N. Owen moved, seconded by Trustee Colclasure to approve Sandra Pitcher to web date the village website and work with President Owen.

On roll call, the vote was:

AYES: 5- Trustees N. Owen, Miller, Bridgewater, Colclasure and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee Smith

 

There being 5 affirmative votes the motion carried.

 

 

  • The Board would still like to table the 2015 firework grant to Good Old Days.

  • The board reviewed the water grant for Helping Hands.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve the water grant for Helping Hands Community Center for the 2016.

     

On roll call, the vote was:

AYES: 5- Trustees N. Owen, Miller, Bridgewater, Colclasure and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee Smith

 

  • All other agenda items have been tabled.

     

There being no further business to discuss, Trustee Pitcher moved, seconded by Trustee Bridgewater, to adjourn @10:05pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector

*Meeting minutes are prepared by order of the agenda, not by the order of the meeting.