Village of Stanford
03/17/2016 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday March 17th, 2016

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present:  5– President John Owen, Trustees Dee Miller, Jeremiah Pitcher, Jim Bridgewater and Nydra Owen.

Absent: - 2 Trustee Homer Smith and Lou Trunnell

 Also present:  Attorney Mark McGrath, Police Chief Ed Petrey, Ric Shaffer, Steve Lamberti, Street Superintend Mike Boitnott, Rodney Colclasure, Tyson Sones and Emily Sewing.

II.               APPROVAL OF MEETING MINUTES:

The Board reviewed and approved the February 18th, 2016 regular meeting minutes and February 25th, 2016 special meeting minutes.

Trustee N. Owen moved, seconded by Trustee Pitcher to approve the February 18th, 2016 regular meeting minutes and February 25th, 2016 special meeting minutes after the correction of a few typos.

On roll call, the vote was:

 

AYES: 4- Trustees N.Owen, Miller, Bridgewater, and Pitcher.

 

NAYS: 0

 

ABSENT: 2- Trustee Smith and Trunnell

 

There being 4 affirmative votes the motion carried.

 

III.            ACCEPTION OF RESIGNATION:

President Owen informed the Board that Trustee Lou Trunnell was resigning due to medical issues.

Trustee N. Owen moved, seconded by Trustee Pitcher to accept the resignation of Trustee Trunnell.

On roll call, the vote was:

 

AYES: 4- Trustees N.Owen, Miller, Bridgewater, and Pitcher.

 

NAYS: 0

 

ABSENT: 2- Trustee Smith and Trunnell

 

There being 4 affirmative votes the motion carried.

IV.             TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

Treasurer Eidenmiller reported the following to the Board:

  • He has been working with Jeremiah Pitcher the financial chair on an all-in-one report for the Board. They presented it to the Board. Treasurer Eidenmiller also informed the Board that Illinois E-pay has changed from U.S. Bank to Illinois National Bank. Treasurer Eidenmiller is looking to change the E-Pay account to be changed to Morton Community Bank. He is still gathering information on the change.

V.          III:      MONTHLY DISBURSAL:         

  • The Board reviewed the monthly disbursal and account balances.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve the Treasurers report, account balances and monthly disbursal. 

     

        On roll call, the vote was:

     

    AYES: 4- Trustees N.Owen, Miller, Bridgewater, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Smith

     

    There being 4 affirmative votes the motion carried.

     

     

VI.             APPOINTMENTS:

                No appointments at this time.

VII.         PRESENTATIONS:

No presentations at this time.

VIII.      PUBLIC CONCERNS:

Steve Lamberti, wondering if the Board had discussed forming a tree committee. Trustee Pitcher apologized that he had not got back with Mr. Lamberti on the issue due to work. Trustee Pitcher will set a meeting time with Mr. Lamberti on the issue of tree on village right-a-way.

Rick Shaffer questioning his if the building plans he turned in for Olympia Estates have been approved. The Board asked for better plans to review. What he had turned in was not complete.

Tyson Sones, interested in 310 N. Kathleen Street. He has purchased the property next door and is interested in obtaining 310 N. Kathleen so he could construct a pole building next to his home for more storage. President Owen will meet with him on the mater.

IX.             COMMITTEE REPORTS:

X.                STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher still has not spoken with Bob Benson at Morton Community Bank. Trustee Pitcher would not like to pursue the matter any longer.

  • MFT (Motor Fuel Tax) program will be starting soon. Mike Boitnott will let the Board know when Farnworth contacts him.

  • Trustee Pitcher has spoken with Mike Boitnott on the backhoe. Mike let Trustee Pitcher know that the lease for the backhoe expires July 18th, 2016. Cat no longer offers the 416 model. The next available model will be the 420. Mike Boitnott is still getting information gathered for the backhoe.

  •  Trustee Pitcher will meet with Mr. Lamberti on the tree ordinance.

  • Village Hall is working on disposal of records. Clerk Phillips has sent an application for the authority to dispose of local records and has ask to hire COPS shredding company to destroy and remove the records.

     

    Trustee Pitcher moved, seconded by Trustee N. Owen to authorize Clerk Phillips to contact and schedule COPS Shredding Company to destroy the records, not to exceed $500.00.

     

        On roll call, the vote was:

     

    AYES: 4- Trustees N.Owen, Miller, Bridgewater, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Smith

     

    There being 4 affirmative votes the motion carried

     

  • All other agenda items have been tabled.

XI.             DRAINAGE:

          No report was given to the Board at this time:

  • All agenda items have been tabled.

XII.         Water:

Trustee Bridgewater reported the following to the Board:

 

  •  Mike Boitnott report that he has installed more water meters. Clerk Phillips has been working with Mueller Systems to set a time to install the software and do the training required for the program. LOCIS the water billing company has completed the software interface.

  • All other agenda items have been tabled.

XIII.      Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • President Owen will set a time with Trustee Miller to complete her NIMS training.

  • Trustee Miller and Clerk Phillips have been working on obtaining quotes for refurbishing the Veterans Memorial Garden.

  • Trustee Miller will contact Kathy Weinzierl with the Pacesetters 4-H club on the planting of the flower pots located on Main Street.

  • Clerk Phillips let the Board know that the storm siren battery back-up and solenoid has gone bad. Global Tech has been contacted to make the repairs.

     

    Trustee Miller moved, seconded by Trustee Bridgewater to approve the replacement of the storm siren batteries and solenoid.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N.Owen, Miller, Bridgewater, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Smith

     

    There being 4 affirmative votes the motion carried

     

  • All agenda items tabled at this time.

XIV.       COMMUNITY DEVELOPMENT:

Trustee Smith was absent:

  • All other agenda items have been tabled.

XV.          POLICE:

         Trustee N. Owen and Chief Petrey reported the following to the Board:

  • Chief Petrey presented the Board with a monthly report dated: 2/17/2016-3/17/2016.

    • All other agenda items have been tabled.

XVI.       LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • Attorney Mark McGrath informed the board that Mike Manahan has been in contact with Congressman Bill Brady on 114 W. Main Street. Brady’s office is starting a file on 114 W. Main Street and is looking for federal grants to demolish the building. Brady’s office will contact Senator Daren LaHood’s office and Senator Mark Kirk’s office on the matter.

  • The Board reviewed and discussed the proposal received from Campbell Construction & Improvements for the construction of the new maintenance building. The proposal is for $19,760.00.

Trustee Pitcher moved, seconded by Trustee Miller to accept the proposal from Campbell Construction & Improvements for the construction of the new maintenance building, subject to signing contract and allowing Attorney Mark McGrath to prepare the contract and work with President Owen on the matter.

On roll call, the vote was:

 

AYES: 4- Trustees N.Owen, Miller, Bridgewater, and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee Smith

 

There being 4 affirmative votes the motion carried

 

  • 408 S. Division- has a broken tile on his property. The Board would like Clerk Phillips to send Mr. Lauber a letter requesting he fix the tile.

      

  • All other legal has been tabled at this time.

XVII.   NEW BUSINESS:

 

 

  • Village President John Owen, Trustee Nydra Owen and Street Superintend Mike Boitnott met with representatives of the Village of McLean on the cost of their new water tower they are currently installing. They still need to work on the replacement cost of the water plant for insurance purposes.

  • The Board would still like to table the 2015 firework grant to Good Old Days.

  • Cash rent price for the farm ground was discussed at the special meeting February 25th, 2016. McLean County is now only releasing the cash rent averages every two years. The next report will be released September 2016. The Board will have to accept the cash rent average of $277.00 for this year.

     

    Trustee Pitcher moved, seconded by Trustee N. Owen to accept the $277.00 cash rent average and will adjust when the report comes out in September.

     

     

     On roll call, the vote was:

     

    AYES: 4- Trustees N.Owen, Miller, Bridgewater, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Smith

     

    There being 4 affirmative votes the motion carried

     

  • Clerk Phillips left a message for Gary Williams requesting his paid tax information for the annexation agreement. It was not received. President Owen will speak with Mr. Williams.

  • The Board reviewed Mike Boitnott’s 2016 work contract. One small typo needs removed.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to accept Mile Boitnott’s 2016 work contract with typo corrected. 

     

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N.Owen, Miller, Bridgewater, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Smith

     

    There being 4 affirmative votes the motion carried

     

  • The Board reviewed the MABAS Addendum. Treasurer Eidenmiller is checking to see if this is something the Village must do.

  • The Board discussed the Olympia Pacesetter’s 4-H garden and water key grant.

     

    Trustee N. Owen moved, seconded by Trustee Miller to approve the 4-H garden and water key grant for 2016.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N.Owen, Miller, Bridgewater, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Smith

     

    There being 4 affirmative votes the motion carried

     

     

  • All other agenda items have been tabled.

     

There being no further business to discuss, Trustee Pitcher moved, seconded by Trustee Miller, to adjourn @9:13pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector