Village of Stanford
03/26/2015 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday March 26th, 2015

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present:  6 – President John Owen, Trustees Homer Smith, Nydra Owen, Jeremiah Pitcher, Lou Trunnell and Normadee Miller.

Absent: 3- Trustee Jim Bridgewater, Clerk Megan Phillips and Treasurer Scott Eidnemiller

Also present: Chief Petrey and Kevin Erbe.

II.               SELECT A RECORDING SECRETARY FOR THE MEETING:

  • Clerk Phillips had a pre-planned absence.

     

    Trustee N.Owen moved, seconded by Trustee Miller to select Trustee Pitcher to act as recording secretary for the meeting.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees Pitcher, Trunnell, Miller, N. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Bridgewater

     

    There being 5 affirmative votes the motion carried.

 

 

III.            APPROVAL OF CONSENT AGENDA:

Trustee Smith moved, seconded by Trustee N.Owen to approve the consent agenda.

 

On roll call, the vote was:

 

AYES: Trustees Pitcher, Trunnell, Miller, N. Owen and Smith.

 

NAYS: 0

 

ABSENT: 1- Trustee Bridgewater

 

There being 5 affirmative votes the motion carried.

 

III:      TREASURERS REPORT:

                Treasurer Eidenmiller was absent, no reported was given.

IV.             APPOINTMENTS:

                No appointments at this time.

V.                PRESENTATIONS:

No presentations at this time.

VI.             PUBLIC CONCERNS:

Kevin Erbe, interested in lot #9 of Olympia Estates. Attorney Mark McGrath informed Mr. Erbe that the lot has been sold, but the buyer has moved out of state and has not developed the lot. Attorney McGrath will furnish the contact information that he has on file to Mr. Erbe. 

VII.         COMMITTEE REPORTS:

VIII.      STREETS:

Trustee Trunnell reported the following to the Board:

  • Trustee Smith and Trustee Trunnell had a meeting with Eric Ballard to have the contract for the sidewalk repair signed. The contract indicated that Mr. Ballard will pay for half of the cost of the repair. Labor Hall will be helping Mike Boitnott with the repair.

  • Trustee Trunnell is going to meet with Mike Boitnott to inspect trees on the village property for condition.

     

IX.             DRAINAGE:

          Trustee Pitcher reported the following to the Board:

  • The abandoned home grant, that Jim Cummings is assisting the village with, is still pending as the program awaits grant funding to become available.

  • Trustee Pitcher has left a message for Derick Cheek on possibly extending our current grant(s) time line. Trustee Pitcher believes we should consider no response from Mr. Cheek to be negative to our request.

  • Trustee Pitcher is reviewing the tree grant information, provided by Clerk Phillips.

X.                Water:

Trustee Bridgewater was absent, no report given by Trustee Bridgewater:

 

  • Mike Boitnott reported that 20-25 meters have been installed.

  • Mike Boitnott reported that new hoses have been purchased for the water plant generator.

  • The Board reviewed the annual contract with Corrpro for the water tower.

     

    Trustee N.Owen moved, seconded by Trustee Trunnell to accept the annual Corrpro 15 point review, AA plan, aviation and interior lights.

     

     

    On roll call, the vote was:

     

    AYES: Trustees Pitcher, Trunnell, Miller, N. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Bridgewater

     

    There being 5 affirmative votes the motion carried.

     

  • The Board reviewed the PDC annual proposal for chemical testing.

     

    Trustee N. Owen moved, seconded by Trustee Trunnell to approve the proposal from PDC for the chemical testing.

     

     

    On roll call, the vote was:

     

    AYES: Trustees Pitcher, Trunnell, Miller, N. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Bridgewater

     

    There being 5 affirmative votes the motion carried.

XI.             Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • A temporary repeater tower has been installed at Village Hall, and the repeater has been moved to Village Hall as well. The new tower has been delayed due to the weather.

  • Trustee Miller informed the Board of a complaint received about the appearance of the Village, and the accumulated garbage build-up on private properties.

     

XII.         COMMUNITY DEVELOPMENT:

Trustee Smith reported the following to the Board:

  • Trustee Smith reported that Jim Scott that is purchasing lot #1 of Olympia Estates contacted Ameren about the utility installation prior to closing on the lot and being issued a building permit. Mike Boitnott discussed this issue with Mr. Scott.

  • A Mr. Bob Breen is interested in possibly purchasing lot #2 of Olympia Estates. Trustee Smith will be furnished with all of the contact information for Mr. Breen.

XIII.      POLICE:

           Chief Petrey reported the following to the Board:

  • Chief Petrey presented the Board with a monthly status reported dated:

    02/19/2015-03/26/2015

XIV.       LEGAL:

Attorney Mark McGrath reported the following to the Board:

  • 310 N. Kathleen, 407 W. Boundary and 114 W. Main have been put on hold.

  • 408 S. Division, still on hold due to the weather.

  • The Board reviewed the closing documents for lot #3.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to authorize Attorney Mark McGrath, President John Owen and Clerk Megan Phillips to sign all documents related to the closing of lot #3 of Olympia Estates and to be present at the time of closing if needed.

     

    On roll call, the vote was:

     

    AYES: Trustees Pitcher, Trunnell, Miller, N. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Bridgewater

     

    There being 5 affirmative votes the motion carried.

 

  • The Board reviewed the closing documents for lot #1.

     

    Trustee Pitcher moved, seconded by Trustee Miller to authorize Attorney Mark McGrath, President John Owen and Clerk Megan Phillips to sign all documents related to the closing of lot #1 of Olympia Estates and to be present at the time of closing if needed.

     

     

    On roll call, the vote was:

     

    AYES: Trustees Pitcher, Trunnell, Miller, N. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Bridgewater

     

    There being 5 affirmative votes the motion carried.

     

  • The Board reviewed resolution 04-15, a resolution to correct resolution 03-15.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to adopt resolution 04-15.

     

    On roll call, the vote was:

     

    AYES: Trustees Pitcher, Trunnell, Miller, N. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Bridgewater

     

    There being 5 affirmative votes the motion carried.

 

  • The Board reviewed the intergovernmental agreement provided by Attorney McGrath between the Village and Allin Township for the snow removal at the community building and exchange for equipment and other services. Trustee N. Owen and Trustee Pitcher will work with Attorney McGrath on this agreement.

             

XV.          NEW BUSINESS:

 

  • Trustees N.Owen, Trunnell and Pitcher are to meet with Mike Boitnott regarding the replacement cost insurance coverage on Village Hall and the boiler maker’s policy.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher in go into executive session at 8:08pm.

     

    5ILCS 120/2 (c)(1) the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee or legal counsel for the public body

     

     

    On roll call, the vote was:

     

    AYES: Trustees Pitcher, Trunnell, Miller, N. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Bridgewater

     

    There being 5 affirmative votes the motion carried.

    Trustee N.Owen moved, seconded by Trustee Pitcher to adjourn from executive session at 8:12pm.

     

     

    On roll call, the vote was:

     

    AYES: Trustees Pitcher, Trunnell, Miller, N. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Bridgewater

     

    There being 5 affirmative votes the motion carried.

     

    Returned to regular session:

     

    Roll call:

     

    Present: Trustees Nydra Owen, Lou Trunnell, Homer Smith, Normadee Miller, Jeremiah Pitcher and President John Owen.

     

    Absent: Trustee Jim Bridgewater

     

    Trustee N. Owen moved, seconded by Trustee Miller to accept Mike Boitnott’s 2015 work contract as amended.

     

     

    On roll call, the vote was:

     

    AYES: Trustees Pitcher, Trunnell, Miller, N. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Bridgewater

     

    There being 5 affirmative votes the motion carried.

     

     

There being no further business to discuss, Trustee N. Owen moved, seconded by Trustee Miller, to adjourn @8:19pm.

All in favor, AYE.       

Recorded by: Trustee Jeremiah Pitcher  

Prepared by: Megan Phillips, Clerk/Collector