Village of Stanford
02/18/2016 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday February 18th, 2016

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present:  5– President John Owen, Trustees Dee Miller, Jeremiah Pitcher, Lou Trunnell and Nydra Owen.

Absent: - 2 Trustee Homer Smith and Jim Bridgewater

 Also present:  Attorney Mark McGrath in at 7:05pm, Assistant Police Chief Loren LaMar, Police Chief Ed Petrey, Ric and Gloria Shaffer, Dennis Adams and Aaron Horner.

II.               APPROVAL OF MEETING MINUTES:

The Board reviewed and approved the January 21st, 2016 regular meeting minutes.

Trustee N. Owen moved, seconded by Trustee Pitcher to approve the January 21st, 2016 regular meeting minutes.

On roll call, the vote was:

 

AYES: 4- Trustees N.Owen, Miller, Trunnell, and Pitcher.

 

NAYS: 0

 

ABSENT: 2- Trustee Smith and Bridgewater

 

There being 4 affirmative votes the motion carried.

 

III.            EXECUTIVE SESSION MINUTES:

The Board reviewed the executive session minutes and agree to keep them closed.

Trustee N. Owen moved, seconded by Trustee Pitcher to approve executive session minutes and keep them closed.

On roll call, the vote was:

 

AYES: 4- Trustees N.Owen, Miller, Trunnell, and Pitcher.

 

NAYS: 0

 

ABSENT: 2- Trustee Smith and Bridgewater

 

There being 4 affirmative votes the motion carried.

IV.             TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

Treasurer Eidenmiller was absent at the meeting. Will have a special meeting on Thursday February 25th at 6pm to review and approve treasurer’s report.

III:      MONTHLY DISBURSAL:         

  • The Board of Trustees reviewed the monthly bills and expenses.

     

    Trustee Pitcher moved, seconded by Trustee Miller to approve the monthly disbursal.

     

    On roll call, the vote was:

     

    AYES: - Trustees N.Owen, Miller, Trunnell, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 2- Trustee Smith and Bridgewater

     

    There being 4 affirmative votes the motion carried.

V.                APPOINTMENTS:

                No appointments at this time.

VI.             PRESENTATIONS:

No presentations at this time.

VII.         PUBLIC CONCERNS:

Aaron Horner with questions about what can be constructed on the Olympia Estate lots. Mr. Horner would like to construct a post farm building.

Rick and Gloria Shaffer with the same questions about constructing a home at Olympia Estates. Mr. and Mrs. Shaffer would like to construct a pole barn type home.

VIII.      COMMITTEE REPORTS:

IX.             STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher received the report from Bob Benson at Morton Community Bank concerning the condition of the HVAC system. Trustee Pitcher has not received a report on the roof yet.

  • Trustee Pitcher has spoken with Mike Boitnott on the streets department. Mike let Trustee Pitcher know that the lease for the backhoe expires July 18th, 2016.

  •  Trustee Pitcher has started using the suggestions for the internal auditor that John Grimes sent him. Trustee Pitcher has completed an audit on the water fund and everything looks good.

  • The Board would like for Mark McGrath to research the annexation agreement with Gary Williams to see if there is a statute of limitations on collecting the refund.

     

    Trustee N. Owen, seconded by Trustee Pitcher to allow Attorney Mark McGrath to research the tax rebates for the annexation agreements for the statute of limitations.

     

    On roll call, the vote was:

     

    AYES: - Trustees N.Owen, Miller, Trunnell, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 2- Trustee Smith and Bridgewater

     

    There being 4 affirmative votes the motion carried.

     

  • All other agenda items have been tabled.

X.                DRAINAGE:

          Trustee Trunnell reported the following to the Board:

  • Trustee Trunnell informed the Board at a tile 408 S. Division Street, in Olympia Estates has blown out.

  • All other agenda items have been tabled.

XI.             Water:

Trustee Bridgewater was absent.

 

  • President Owen will contact Mike Schopp with the Village of Mackinaw to see if they are able to help finish our meter installation.

  • The Board discussed the 20 year plan for water and what well in next for refurbish.

  • All other agenda items have been tabled.

XII.         Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • Clerk Phillips let the Board know that the back-up battery’s for the storm siren has quit working. Clerk Phillips will check with IML insurance to see if these are covered.

  • Trustee Miller has complied more blankets and supplies for EMA. 

  • All agenda items tabled at this time.

XIII.      COMMUNITY DEVELOPMENT:

Trustee Smith was absent:

  • All other agenda items have been tabled.

XIV.       POLICE:

         Trustee N. Owen and Chief Petrey reported the following to the Board:

  • Chief Petrey presented the Board with a monthly report dated: 1/21/2016-2/17/2016.

    • All other agenda items have been tabled.

XV.          LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • President Owen has been trying to contact Congressman Bill Brady on 114 W. Main with no success. The Board does not want to spend any more money on 114 W. Main.

  • The Board reviewed the invoices for Building inspector Larry Young and Architect Ross Gould for 114 W. Main.

     

    Trustee Pitcher moved, seconded by Trustee N. Owen to approve the invoices for Larry Young and Ross Gould for 114 W. Main.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N.Owen, Miller, Trunnell, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 2- Trustee Smith and Bridgewater

     

    There being 4 affirmative votes the motion carried

     

  • Attorney Mark McGrath’s office received a letter from Tyson Sones Attorney’s office on 310 N. Kathleen. He lives next door to the property and would like to get the property to build a pole barn on.

  • 408 S. Division- has never planted trees on his property, with goes against the covenants for Olympia Estates. Trustee Pitcher will try again to contact him.

  • The Board reviewed the ordinance amending the electric utility tax. 

     

    Trustee Pitcher moved, seconded by Trustee Trunnell to adopt ordinance 01-16 amending the electric utility tax.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N.Owen, Miller, Trunnell, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 2- Trustee Smith and Bridgewater

     

    There being 4 affirmative votes the motion carried

      

  • All other legal has been tabled at this time.

XVI.       NEW BUSINESS:

 

 

  • The Board is still working on the appraisals for the village buildings. Clerk Phillips will set an appointment for next week to meet with McLean on their costs for a new water tower.

  • The Board discussed the grant for Good old Days fireworks for 2015. They would like to issue this grant but would like to wait until the state passes its budget.

  • Cash rent price for the farm ground has been put on the special meeting agenda.

  • The Board reviewed the 2016 intergovernmental agreement with McLean County Animal Control.

     

    Trustee N. Owen moved, seconded by Trustee Trunnell to accept the 2016 intergovernmental agreement with McLean County Animal Control.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N.Owen, Miller, Trunnell, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 2- Trustee Smith and Bridgewater

     

    There being 4 affirmative votes the motion carried

     

  • All other agenda items have been tabled.

     

There being no further business to discuss, Trustee Pitcher moved, seconded by Trustee Miller, to adjourn @8:29pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector