Village of Stanford
01/21/2016 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday January 21st, 2016

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present:  6– President John Owen, Trustees Dee Miller, Jeremiah Pitcher, Jim Bridgewater, Lou Trunnell and Nydra Owen.

Absent: - 1 Trustee Homer Smith.

Also present:  Attorney Mark McGrath, Treasurer Scott Eidenmiller, Assistant Police Chief Loren La Mar and Police Chief Ed Petrey.

II.               APPROVAL OF MEETING MINUTES:

The Board reviewed and approved the December 17th, 2015 regular meeting minutes.

Trustee Pitcher moved, seconded by Trustee Miller to approve the December 17th regular meeting minutes.

On roll call, the vote was:

 

AYES: 5- Trustees N.Owen, Miller, Bridgewater, Trunnell, and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee Smith

 

There being 5 affirmative votes the motion carried.

 

III.            EXECUTIVE SESSION MINUTES:

The Board would like to table the executive sessions minutes until next month.

IV.             TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

The Board of Trustees reviewed and approved the account balances, treasurer’s report and financial reports.

 

Trustee Pitcher moved, seconded by Trustee Trunnell to approve treasurer’s report, account balances and financial reports.

 

On roll call, the vote was:

 

AYES: - Trustees N.Owen, Bridgewater, Miller, Trunnell, and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee Smith

 

There being 5 affirmative votes the motion carried.

III:      MONTHLY DISBURSAL:          

  • The Board of Trustees reviewed the monthly bills and expenses.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to approve the monthly disbursal.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees N.Owen, Miller, Trunnell, Bridgewater, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Smith

     

    There being 5 affirmative votes the motion carried.

V.                APPOINTMENTS:

                No appointments at this time.

VI.             PRESENTATIONS:

No presentations at this time.

VII.         PUBLIC CONCERNS:

No public concerns at this time.

VIII.      COMMITTEE REPORTS:

IX.             STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher still has not heard back from Bob Benson at Morton Community Bank with the reports for the condition of the HVAC system and roof at bank building.

  • Trustee Pitcher has spoken with Mike Boitnott on the streets department. Everything is ok on streets and he does not need any supplies at this time.

  • Suggestions for the internal auditor have been received from John Grimes. 

  • All other agenda items have been tabled.

X.                DRAINAGE:

          Trustee Trunnell reported the following to the Board:

  • No drainage issues since the last rain. Mike Boitnott worked hard to keep all the drains open.

  • All other agenda items have been tabled.

XI.             Water:

Trustee Bridgewater reported the following to the Board:

 

  • Trustee Bridgewater will contact Mike on the status of the water meter replacement.

  • The 20 year plan for water is still be completed.

  • All other agenda items have been tabled.

     

XII.         Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

 

  • Trustee Miller and Clerk Phillips opened the Community Center during the power outage. The center was opened from 6pm to 8:30pm. Only one person showed up.

  • All agenda items tabled at this time.

XIII.      COMMUNITY DEVELOPMENT:

Trustee Smith was absent:

  • All other agenda items have been tabled.

XIV.       POLICE:

         Trustee N. Owen and Chief Petrey reported the following to the Board:

  • Chief Petrey presented the Board with a monthly report dated: 12/17/2015-01/21/2016.

    • All other agenda items have been tabled.

XV.          LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • Attorney Mark McGrath informed the board that he has not heard on the grant application letter sent to the state for 114 W. Main Street.

  • Larry Young gave Chris Shook a tour of 114 W. Main Street. Chris emailed the clerk and let her know he was not interested in the building.

  • The board reviewed the Homestead rebate application revision.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve the revised homestead rebate.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees N.Owen, Miller, Trunnell, Bridgewater, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Smith

     

    There being 5 affirmative votes the motion carried

     

     

     

  • President Owen has been working on receiving estimates for the tear-down of 310 N. Kathleen Street.

  • All other legal has been tabled at this time.

XVI.       NEW BUSINESS:

 

 

  • The Board is still working on the appraisals for the village buildings. Trustee Pitcher, Trunnell and N.Owen will work on this.

  • Still waiting to get the farm cash rent report from Mclean County, should be released in February.   

  • The Board discussed the grant for Good old Days fireworks for 2015. They would like to issue this grant but would like to wait until the state passes its budget.

  • Gary Williams asked to collect his un-collected taxes from the Village from his annexation agreement. Mr. Williams has never collected this money and would like to collect it now so he can donate the money to the pool. This matter was tabled until more information is found

  • The Board discussed the triangle of opportunity grant and the show bus grant. No grants will be given at this time.

  • All other agenda items have been tabled.

     

There being no further business to discuss, Trustee N. Owen moved, seconded by Trustee Pitcher, to adjourn @8:11pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector