Village of Stanford
12/17/2015 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday December 17th, 2015

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present:  4– President John Owen, Trustees Jeremiah Pitcher, Homer Smith and Nydra Owen.

Absent: - 3 Trustees Jim Bridgewater, Lou Trunnell and Normadee Miller.

Also present:  Chris Shook, Attorney Mark McGrath, Treasurer Scott Eidenmiller, Assistant Police Chief Loren La Mar and Police Chief Ed Petrey.

II.               APPROVAL OF MEETING MINUTES:

The Board reviewed and approved the November 19th, 2015 regular meeting minutes and December 12th, 20415 special meeting minutes.

Trustee Pitcher moved, seconded by Trustee Smith to approve the November 19th regular meeting minutes and December 12th special meeting minutes.

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N.Owen, Smith, and Pitcher.

 

NAYS: 0

 

ABSENT: 3- Trustee Miller, Bridgewater and Trunnell

 

There being 4 affirmative votes the motion carried.

III.            TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

The Board of Trustees reviewed and approved the account balances, treasurer’s report and financial reports.

 

Trustee Pitcher moved, seconded by Trustee Smith to approve treasurer’s report, account balances and financial reports.

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N.Owen, Smith, and Pitcher.

 

NAYS: 0

 

ABSENT: 3- Trustee Miller, Bridgewater and Trunnell

 

There being 4 affirmative votes the motion carried.

III:      MONTHLY DISBURSAL:         

  • The Board of Trustees reviewed the monthly bills and expenses. All insurance money for squad car has been received.

     

    Trustee Pitcher moved, seconded by Trustee Smith to approve the monthly disbursal and all payments to be made with insurance money.

     

    On roll call, the vote was:

     

    AYES: 4- President Owen, Trustees N.Owen, Smith, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 3- Trustee Miller, Bridgewater and Trunnell

     

    There being 4 affirmative votes the motion carried.

IV.             APPOINTMENTS:

                No appointments at this time.

V.                PRESENTATIONS:

No presentations at this time.

VI.             PUBLIC CONCERNS:

Chris Shook, concerned about the non-licensed vehicles that he has applied for lost title on.

VII.         COMMITTEE REPORTS:

VIII.      STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher have been speaking with Bob Benson with Morton Community Bank on the possible acquisition of the bank building. Trustee Pitcher has requested reports on the condition of the building including the roof and HVAC systems. Trustee Pitcher is still waiting on these reports.

  • Trustee Pitcher has been researching other municipalities’ tree ordinances.

     

  • All other agenda items have been tabled.

     

    **Mark McGrath entered meeting at 7:23pm**

    **Trustee Normadee Miller entered meeting at 7:26pm**

IX.             DRAINAGE:

          Trustee Trunnell was absent:

  • All other agenda items have been tabled.

X.                Water:

Trustee Bridgewater was absent:

 

  • All other agenda items have been tabled.

     

XI.             Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • All agenda items tabled at this time.

XII.         COMMUNITY DEVELOPMENT:

Trustee Smith reported the following to the Board:

  • Clerk Phillips let the Board of Trustees know that Jim Scott is working a deal with Mary Paula Willett for lot #9 of Olympia Estates. Mr. Scott has already purchased and build a home on lot #1. Mr. Scott will come to the board with his new home plans when he takes possession of the property.

  • All other agenda items have been tabled.

XIII.      POLICE:

         Trustee N. Owen and Chief Petrey reported the following to the Board:

  • Chief Petrey presented the Board with a monthly status report dated: 11/19/2015-12/17/2015.

  • All other agenda items have been tabled.

XIV.       LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • Attorney Mark McGrath informed the board that he has not heard on the grant application letter sent to the state for 114 W. Main Street.

  • Attorney Mark McGrath informed the board the he never received a proposal from E.J. Garneau on 114 W. Main.

  • The Board of Trustees reviewed the easement for 112 E. Main Street.

     

    Trustee Pitcher moved, seconded by Trustee Miller to approve the easement for 112 E. Main Street.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Miller, Pitcher, N. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Trunnell and Bridgewater

     

    There being 4 affirmative votes the motion carried.

     

  • Josh Scott, 112 W. Stringtown has completed his home in Olympia Estates and has requested his homestead rebate.

     

    Trustee Pitcher moved, seconded by Trustee Smith to approve the homestead rebate for lot # 1 of Olympia Estates. 

     

     

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Miller, Pitcher, N. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Trunnell and Bridgewater

     

  • The Board discussed the changes that need to be made to the Homestead rebate program. They would like to change it the program to require utility hook-up to be applied for in 30 days after purchase of property.

     

    Trustee Pitcher moved, seconded by Trustee Miller to authorize Attorney McGrath to make the changes to the homestead program.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Miller, Pitcher, N. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Trunnell and Bridgewater

     

    There being 4 affirmative votes the motion carried.

     

  • All other legal has been tabled at this time.

XV.          NEW BUSINESS:

 

 

  • The Board reviewed the costs for the Allin Township Halloween party, and at this time the board would like to wait on the reimbursement for half of the party until the state starts releasing funds again, at that time the board will revisit the reimbursement. 

  • The Board reviewed the resolution for energy aggregation from good energy.

     

    Trustee Pitcher moved, seconded by Trustee N. Owen to accept resolution 08-15.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Miller, Pitcher, N. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Trunnell and Bridgewater

     

    There being 4 affirmative votes the motion carried.

     

  • All other agenda items have been tabled.

     

There being no further business to discuss, Trustee Pitcher moved, seconded by Trustee N. Owen, to adjourn @8:24pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector