Village of Stanford
11/19/2015 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday November 19th, 2015

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present:  5 –Trustees Jim Bridgewater, Lou Trunnell, Jeremiah Pitcher, Homer Smith and Normadee Miller.

Absent: - 2 President John Owen and Trustee Nydra Owen

Also present:   Attorney Mark McGrath, Treasurer Scott Eidenmiller, Thomas Brown, Steve Lamberti, Todd Olson, Assistant Police Chief Loren La Mar and Police Chief Petrey.

II.               MEETING CHAIR:

Due to the absence of President Owen the Board of Trustees nominated Trustee Jeremiah Pitcher to be the meeting chair.

Trustee Bridgewater moved, seconded by Trustee Smith to nominate Trustee Jeremiah Pitcher as meeting chair person.

On roll call, the vote was:

 

AYES: 5- Trustees Bridgewater, Trunnell, Miller, Smith, and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee N. Owen

 

There being 5 affirmative votes the motion carried.

III.            APPROVAL OF MEETING MINUTES:

The Board reviewed and approve the October 15th, 2015 regular meeting minutes.

Trustee Bridgewater moved, seconded by Trustee Miller to approve the October 15th regular meeting minutes.

On roll call, the vote was:

 

AYES: 5- Trustees Bridgewater, Trunnell, Miller, Smith, and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee N. Owen

 

There being 5 affirmative votes the motion carried.

IV.             TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

The Board of Trustees reviewed and approved the account balances, treasurer’s report and financial reports. Treasurer Eidenmiller is still waiting to see what happens with the state funds and will keep the Board informed of any changes.

 

Trustee Pitcher moved, seconded by Trustee Trunnell to approve treasurer’s report, account balances and financial reports.

 

On roll call, the vote was:

 

AYES: 5- Trustees Bridgewater, Trunnell, Miller, Smith, and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee N. Owen

 

There being 5 affirmative votes the motion carried.

III:      MONTHLY DISBURSAL:          

  • The Board of Trustees reviewed the monthly bills and expenses. Farnsworth provided the board with an itemized bill for the 2015 MFT project. The board reviewed the bill and was satisfied. The board also discussed the re-occurring bills and would like Clerk Phillips to pay the bills as received, unless there is a question with the bill. The board also reviewed and would like to adopt the resolution urging Illinois State leaders to release non-general fund revenues payable to local governments.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to adopt the resolution urging Illinois State leaders to release non-general fund revenues payable to local governments.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees Bridgewater, Trunnell, Miller, Smith, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee N. Owen

     

    There being 5 affirmative votes the motion carried.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to allow Clerk Phillips to pay the regular re-occurring bills, unusual re-occurring bills will be brought before the board.

     

     On roll call, the vote was:

     

    AYES: 5- Trustees Bridgewater, Trunnell, Miller, Smith, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee N. Owen

     

    There being 5 affirmative votes the motion carried.

     

Trustee Pitcher moved, seconded by Trustee Bridgewater to approve the 2015 Farnsworth MFT project bill.

On roll call, the vote was:

 

AYES: 5- Trustees Bridgewater, Trunnell, Miller, Smith, and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee N. Owen

 

There being 5 affirmative votes the motion carried.

 

Trustee Pitcher moved, seconded by Trustee Bridgewater to approve the monthly disbursal.

 

On roll call, the vote was:

 

AYES: 5- Trustees Bridgewater, Trunnell, Miller, Smith, and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee N. Owen

 

There being 5 affirmative votes the motion carried.

 

V.                APPOINTMENTS:

                No appointments at this time.

VI.             PRESENTATIONS:

No presentations at this time.

VII.         PUBLIC CONCERNS:

Thomas Brown has concern on the letter he received on his un-licensed cars. He is currently working on compiling to the letter.

Todd Olson also received a letter, but he concerned because his vehicles are race cars and cannot be licensed. 

Steve Lamberti presented the board with a packet on the village tree preservation. The board will review his packet.

VIII.      COMMITTEE REPORTS:

IX.             STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

  • MFT funds have not been received due to the state budget deadlock.

  • Grant funding is still frozen due to the state budget dead lock.

  • Trustee Pitcher have been speaking with Bob Benson with Morton Community Bank on the possible acquisition of the bank building. Trustee Pitcher has requested reports on the condition of the building including the roof and HVAC systems.

  • Trustee Pitcher discussed the alley lights and was recently discovered not to be metered to any owner. The board would like to keep these lights on and safety reasons. Clerk Phillips will contact Ameren on the matter.

Trustee Bridgewater moved, seconded by Trustee Pitcher to contact Ameren and take over payment for the un-metered alley lights.

   On roll call, the vote was:

 

AYES: 4- Trustees Bridgewater, Trunnell, Miller, and Pitcher.

 

NAYS: 0

 

ABSENT: 1- Trustee N. Owen

 

ABSTAIN: 1- Trustee Smith (abstain goes with the majority)

 

There being 5 affirmative votes the motion carried.

 

  • All other agenda items have been tabled.

X.                DRAINAGE:

          Trustee Trunnell reported the following to the Board:

  • Trustee Trunnell has no drainage issues at this time.

  • All other agenda items have been tabled.

XI.             Water:

Trustee Bridgewater reported the following to the Board:

 

  • Trustee Bridgewater informed the board that 82 water meters have been installed.

  • Trustee Bridgewater is still waiting on the information for the 20 year plan.

  • Trustee Bridgewater is still working on additional help for the water meter installation.

  • All other agenda items have been tabled.

     

XII.         Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • Trustee Miller and Trunnell are still working on their NIMS training.

  • All agenda items tabled at this time.

XIII.      COMMUNITY DEVELOPMENT:

Trustee Smith reported the following to the Board:

  • Trustee Smith has spoken with Paul Stubblefield. Mr. Stubblefield is interested in building a home in Olympia Estates. Mr. Stubblefield was interested in lot # 9, but the village no longer owns that lot. Mr. Stubblefield has found a lot elsewhere.

  • All other agenda items have been tabled.

     

XIV.       POLICE:

           Chief Petrey reported the following to the Board, Trustee N. Owen was absent:

  • Chief Petrey presented the Board with a monthly status report dated: 10/15/2015-11/19/2015.

  • Chief Petrey informed the board that the squad car was in an accident. The officer driving was not seriously injured. Chief Petrey has found a replacement squad car in Springfield.

     

    Trustee Pitcher moved, seconded by Trustee to approve the insurance claim

     # 15050G316588.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees Bridgewater, Trunnell, Miller, Smith, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee N. Owen

     

    There being 5 affirmative votes the motion carried.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to adopt ordinance # 05-15 to enter into a new lease agreement for the replacement squad car, and use the insurance claim money to pay-off current lease and to use the additional insurance claim money towards the new squad car lease, to reduce the lease amount.

     

      On roll call, the vote was:

     

    AYES: 5- Trustees Bridgewater, Trunnell, Miller, Smith, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee N. Owen

     

    There being 5 affirmative votes the motion carried.

     

  • All other agenda items have been tabled.

XV.          LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • Attorney Mark McGrath informed the board that he and Larry Young were present at Village Hall on Tuesday the 17th, 2015 at 8:55am for any possible proposals on 114 W. Main.  Mark and Larry left at 9:20am, no one showed up with any proposals for the building. E.J Garneau a masonry contractor is supposed to submit a late proposal.

  • Grant letter for the demolition of 114 W. Main has been set to the state, we have not heard any information on the letter yet.

  • 408 S. Division Street- Attorney McGraths office sent Mary Paula Willett a letter on her property. The covenant requirements have not been met.

  • The Board reviewed and discussed the intergovernmental agreement for the snow removal at the community center. Ron Dubbeldee now needs to review and approve the agreement.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to approve the intergovernmental agreement with Allin Township community center building for snow removal and send a copy to Ron Dubbeldee for approval.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees Bridgewater, Trunnell, Miller, Smith, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee N. Owen

     

    There being 5 affirmative votes the motion carried.

     

     

     

  • No proposals for 310 N. Kathleen were received, the board will discuss revising the requirements for the property.  

  • The Board discussed the possible changes for the homestead program, has been tabled at this time.

  • The board reviewed the changed contract for 112 E. Main Street, the closing of the sale will be the end of December.

     

    Trustee Pitcher moved, seconded by Trustee Miller to approve the sale contract for 112 E. Main Street.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees Bridgewater, Trunnell, Miller, Smith, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee N. Owen

     

    There being 5 affirmative votes the motion carried.

     

  • Attorney Mark McGrath presented the board with the 2016 tax levy documents. There will be a 5% reduction of the levy this year. Clerk Phillips will take the ordinance to the county for filing.

     

    Trustee Pitcher moved, seconded by Trustee Smith to adopt ordinance #06-15 for the tax levy. 

     

    On roll call, the vote was:

     

    AYES: 5- Trustees Bridgewater, Trunnell, Miller, Smith, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee N. Owen

     

    There being 5 affirmative votes the motion carried.

     

  • All other legal has been tabled at this time.

XVI.       NEW BUSINESS:

  • The board reviewed the 2016 contract presented by CPA John Grimes for his services.

    Trustee Pitcher moved, seconded by Trustee Bridgewater to accept the contract from John Grimes not to exceed $4,410.00.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees Bridgewater, Trunnell, Miller, Smith, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee N. Owen

     

    There being 5 affirmative votes the motion carried.

     

  • The board reviewed the 2016 IML insurance renewal information. The board would like to select option # 2, two installments for $13,135.68.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to approve IML insurance option # 2.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees Bridgewater, Trunnell, Miller, Smith, and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1- Trustee N. Owen

     

    There being 5 affirmative votes the motion carried.

     

  • All other agenda items have been tabled.

     

There being no further business to discuss, Trustee Pitcher moved, seconded by Trustee Bridgewater, to adjourn @8:47pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector