Village of Stanford
10/15/2015 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday October 15th, 2015

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present:  6 – President John Owen, Trustees Jim Bridgewater, Lou Trunnell, Nydra Owen, Jeremiah Pitcher, Homer Smith and Normadee Miller.

Absent: - 0

Also present:   Attorney Mark McGrath, Treasurer Scott Eidenmiller, Brian Medeiros, and Police Chief Petrey.

II.               APPROVAL OF MEETING MINUTES:

The Board reviewed and approve the September 17th, 2015 regular meeting minutes.

III.            TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

The Board of Trustees reviewed and approved the account balances, treasurer’s report and financial reports.

 

Trustee Pitcher moved, seconded by Trustee Trunnell to approve treasurer’s report, account balances and financial reports.

 

On roll call, the vote was:

 

AYES: 6- Trustees Bridgewater, Trunnell, Miller, Smith, N. Owen and Pitcher.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

IV.             ANNUAL TRESURERS REORT:

Treasurer Eidenmiller reported the following to the board:

  • The Board reviewed the annual treasures report ending April 30th, 2015.

     

    Trustee Pitcher moved, seconded By Trustee Bridgewater to accept and approve the annual treasures report.

     

     On roll call, the vote was:

     

    AYES: 6- Trustees Bridgewater, Trunnell, Miller, Smith, N. Owen and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

III:      MONTHLY DISBURSAL:         

  • The Board of Trustees reviewed the monthly bills and expenses. The Farnsworth bill was not approved due to lack of detail on the billing statement. The Village requested itemized statement.

Trustee N.Owen moved, seconded by Trustee Pitcher to approve the monthly   disbursal, excluding the Farnsworth bill.

On roll call, the vote was:

 

AYES: 6- Trustees Bridgewater, Trunnell, Miller, Smith, N. Owen and Pitcher.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

 

 

V.                APPOINTMENTS:

                No appointments at this time.

VI.             PUBLIC CONCERNS:

Brian Medeiros questioned the septic system at 114 W. Main. He was referred to Mclean County Health Department.    

VII.         COMMITTEE REPORTS:

VIII.      STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher reported that the trees have been removed from 208 S. Armstrong, 303 W. Boundary, 400 W. Main, 505 North, 506 North and trimmed on S. Harrison.

  • Still no word on the grants, if the state will re-instate the funding.

  • Trustee Pitcher has been working with Treasurer Eidenmiller on the accounts.

  • Trustee Pitcher has tried to contact Russell Lauber at 408 S. Division. Trustee Pitcher has tree’s in his yard that he is willing to give to Mr. Lauber to plant.

IX.             DRAINAGE:

          Trustee Trunnell reported the following to the Board:

  • Trustee Trunnell has no drainage issues at this time.

  • All other agenda items have been tabled.

X.                Water:

Trustee Bridgewater reported the following to the Board:

 

  • Trustee Bridgewater has met with Labor Ready on possibly using their service to finish out the meter installation. Labor Ready wanted $20.00 an hour to furnish the village with a worker.

  • Pump for red water pit has been ordered and installed.

  • All other agenda items have been tabled.

     

XI.             Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • Trustee Miller and Trunnell are still working on their NIMS training.

  • All agenda items tabled at this time.

XII.         COMMUNITY DEVELOPMENT:

Trustee Smith reported the following to the Board:

  • New Homes in Olympia Estates are nearing completion, and look very nice.

  • Trustee Smith will set an appointment with Paul Stubblefield. Mr. Stubblefield is interested in building a home in Olympia Estates.

  • The board discussed lot # 9 of Olympia Estates and if Ms. Willett was still building on the lot or is trying to sell the lot. The board would like for Attorney Mark McGrath’s office to send Ms. Willett a letter on the covenant violations on her property.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher for McGrath’s office to send a letter to Mary Willett on her covenant violations of Olympia Estates lot #9.

     

    On roll call, the vote was:

     

    AYES: 6- Trustees Bridgewater, Trunnell, Miller, Smith, N. Owen and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

     

  • All other agenda items have been tabled.

XIII.      POLICE:

           Chief Petrey and Trustee N. Owen reported the following to the Board:

  • Chief Petrey presented the Board with a monthly status report dated: 9/17/2015-10/15/2015.

  • Trustee N. Owen informed the board that the list of unlicensed/inoperable vehicles has been turn into Clerk Phillips. Letters will be sent out on the matter.

  • Application for a renewal of liquor license for the Stanford Pour House has been received. 

  • All other agenda items have been tabled.

XIV.       LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • The emergency grant application for 114 W. Main has been completed. No new information for the acquisition of 114 W. Main. Request for Proposal have been set out.

  • The intergovernmental agreement with Allin Township for snow removal has been tabled.

  • The board discussed changing the homestead program for Olympia Estates. Would like to change the to make sure the owners has electric and gas hooked up within 30 days of the building permit being issued.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to authorize Attorney Mark McGrath’s office to make changes to the homestead rebate program.

     

    On roll call, the vote was:

     

    AYES: 6- Trustees Bridgewater, Trunnell, Miller, Smith, N. Owen and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

     

  • No proposals for 310 N. Kathleen were received.

  • All other legal has been tabled at this time.

XV.          NEW BUSINESS:

  • Appraisal for Village structures has been tabled.

  • Trick or Treat hours will be from 5pm to 8pm Saturday October 31st.

  • All other agenda items have been tabled.

     

There being no further business to discuss, Trustee Pitcher moved, seconded by Trustee N.Owen, to adjourn @8:30pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector