Village of Stanford
09/17/2015 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday September 17th, 2015

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present:  6 – President John Owen, Trustees Jim Bridgewater, Lou Trunnell, Nydra Owen, Jeremiah Pitcher and Normadee Miller.

Absent: - 1 Trustee Homer Smith

Also present:  Police Chief Petrey, Attorney Mark McGrath, CPA John Grimes, Treasurer Scott Eidenmiller, Larry Young, and Assistant Police Chief Loren Lamar.

II.               APPROVAL OF MEETING MINUTES:

Trustee N. Owen moved, seconded by Trustee Pitcher to approve the meeting minutes from the August 20th, 2015 regular meeting minutes and August 27th, 2015 special meeting minutes as amended.

 On roll call, the vote was:

 

AYES: 5- Trustees Bridgewater, Trunnell, Miller, N. Owen, and Pitcher.

 

NAYS: 0

 

ABSENT: 1 Trustee Smith

 

There being 5 affirmative votes the motion carried.

III.            TREASURERS REPORT/ACCOUNT BALANCES/FINANCIAL REPORT:

The Board of Trustees reviewed the account balances and financial reports. The Board question the increase of funds the water accounts. Treasurer Eidenmiller will investigate the increase.

 

Trustee Pitcher moved, seconded by Trustee Trunnell to approve treasurer’s report, account balances and financial reports.

 

On roll call, the vote was:

 

AYES: 5- Trustees Bridgewater, Trunnell, Miller, N. Owen and Pitcher.

 

NAYS: 0

 

ABSENT: 1 Trustee Smith

 

There being 5 affirmative votes the motion carried.

III:      MONTHLY DISBURSAL:          

                                The Board of Trustees reviewed the monthly bills and expenses.

Trustee Pitcher moved, seconded by Trustee Miller to approve the monthly   disbursal.

On roll call, the vote was:

 

AYES: 5- Trustees Bridgewater, Trunnell, Miller, N. Owen and Pitcher.

 

NAYS: 0

 

ABSENT: 1 Trustee Smith

 

There being 5 affirmative votes the motion carried.

IV.             APPOINTMENTS:

                No appointments at this time.

V.                PUBLIC CONCERNS:

No public concerns at this time.

VI.             REPORT GIVEN BY JOHN GRIMES (CPA):

The Board of Trustee reviewed the audit prepared and presented by Mr. Grimes. Mr. Grimes answered any questions the Board any questions they may have had on the audit report. Mr. Grimes is now required by state law to attend and present the board with his findings.

Trustee Pitcher moved, seconded by Trustee Trunnell to accept the financial statement and management letter as of April 30th, 2015 as presented by John Grimes.

 On roll call, the vote was:

 

AYES: 5- Trustees Bridgewater, Trunnell, Miller, N. Owen and Pitcher.

 

NAYS: 0

 

ABSENT: 1 Trustee Smith

 

There being 5 affirmative votes the motion carried.

 

** Scott Eidenmiller left the meeting at 8:08pm**

VII.         114 W. Main:

  • Larry Young, building inspector, toured 114 W. Main Street this week. He said that the floors are in good condition and does not feel that the library is in any danger at this time. President Owen has concern with the septic system, in that there may not enough room to put a working septic system in at the property. Attorney Mark McGrath spoke with Norman Cochran before the meeting and had the escrow agreement signed putting the deed into an escrow account. 

     

    **Scott Eidenmiller returned to the meeting at 8:17pm**

     

    Trustee Pitcher moved, seconded by Trustee Trunnell to sign the contract with Norman Cochran for the possible acquisition of 114 W. Main in lou of condonation.

     

     On roll call, the vote was:

     

    AYES: 5- Trustees Bridgewater, Trunnell, Miller, N. Owen and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1 Trustee Smith

     

    There being 5 affirmative votes the motion carried.

     

    Trustee Trunnell moved, seconded by Trustee Miller to authorize President Owen to have soil samples taken for 114 W. Main to test for septic system.

     

     On roll call, the vote was:

     

    AYES: 5- Trustees Bridgewater, Trunnell, Miller, N. Owen and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1 Trustee Smith

     

    There being 5 affirmative votes the motion carried.

VIII.      RESOLUTIONS:

  • The Board reviewed the resolutions prepared and presented by Attorney Mark McGrath. The first resolution is for 112 E. Main, a resolution to sell the lot to Mark and Patti Lynch in the amount of $5,000.00 plus closing costs. The seconded resolution is for authorizing conveyance of 310 N. Kathleen Street.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve resolution 06-15 for sale of property located at 112  E. Main to Mark and Patti Lynch.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees Bridgewater, Trunnell, Miller, N. Owen and Pitcher.

     

    NAYS: 0

     

    ABSENT: 1 Trustee Smith

     

    There being 5 affirmative votes the motion carried.

Trustee Pitcher moved, seconded by Trustee Bridgewater to approve resolution 07-15    for the possible sale of 310 N. Kathleen.

On roll call, the vote was:

 

AYES: 5- Trustees Bridgewater, Trunnell, Miller, N. Owen and Pitcher.

 

NAYS: 0

 

ABSENT: 1 Trustee Smith

 

There being 5 affirmative votes the motion carried.

 

 

 

 

IX.             COMMITTEE REPORTS:

X.                STREETS/FINANCIAL:

Trustee Pitcher reported the following to the Board:

  • Motor Fuel Tax project has been completed for the year.

  • Tree removal will start next week.

  • Trustee Pitcher is still trying to meet with Russell Lauber at 408 S. Division Street on not complying with the covenants requirements not being fulfilled.

  • Trustee Pitcher is receiving the street policies and procedures from Trustee Smith, so they can be completed.

  • Still no word on the grant received grants, if the state will re-instate the funding.

  • Trustee Pitcher has been working with Treasurer Eidenmiller on the accounts.

  • The Trustee’s reviewed the backhoe service agreement.

     

    Trustee Pitcher moved, seconded by Trustee N. Owen to approve the backhoe agreement with Altorfer’s as proposed.

     

     

    On roll call, the vote was:

     

    AYES: 5- Trustees Bridgewater, Miller, N. Owen and Pitcher.

     

    NAYS: 0

     

    ABSENT: 2 Trustee Smith and Trustee Trunnell

     

    There being 4 affirmative votes the motion carried.

     

     

XI.             DRAINAGE:

          Trustee Trunnell reported the following:

  • Trustee Pitcher and Trunnell spoke with Mike Boitnott on the drainage issue on West Boundary Street. They would like to put together a proposal for the residents to be able to fix their drainage issues.

     

    **Trustee Trunnell left the meeting at 8:40pm**

XII.         Water:

Trustee Bridgewater reported the following to the Board:

 

**Trustee Pitcher left the meeting at 9:03pm**

 

  • Trustee Bridgewater has a meeting set with Labor Ready on possibly using their service to finish out the meter installation.

  • Red water pit line has been completed, the pump will be ordered.

  • All other agenda items have been tabled.

     

    ** Trustee Pitcher returned to the meeting at 9:06pm**

XIII.      Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • All agenda items tabled at this time.

XIV.       COMMUNITY DEVELOPMENT:

Trustee Smith was absent:

  • All agenda items tabled at this time.

XV.          POLICE:

           Chief Petrey and Trustee N. Owen reported the following to the Board:

  • Chief Petrey presented the Board with a monthly status report dated: 8/20/2015-9/17/2015.

  • Chief Petrey informed the Board that the grant for the bullet proof vest he applied for has been approved.

     

    Trustee N. Owen moved, seconded by Trustee Bridgewater to approve for the police chief to purchase a new bullet proof vest, not to exceed $1,000.00

     

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Bridgewater, Miller, N. Owen and Pitcher.

     

    NAYS: 0

     

    ABSENT: 2 Trustee Smith and Trustee Trunnell

     

    There being 4 affirmative votes the motion carried.

     

  • The Board reviewed and discussed the changes to the liquor ordinance. All changes were approved.

     

    Trustee N. Owen moved, seconded by Trustee Bridgewater to approve 04-15 ordinance amending the liquor control ordinance.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Bridgewater, Miller, N. Owen and Pitcher.

     

    NAYS: 0

     

    ABSENT: 2 Trustee Smith and Trustee Trunnell

     

    There being 4 affirmative votes the motion carried.

     

XVI.       LEGAL:

Attorney Mark McGrath reported the following to the Board:  

  • Clerk Phillips reported that she has spoken with the owners of lot # 9 of Olympia Estates. They will be here around the 24th of September to mow the lot. They are also working on selling the lot because they no longer live in the state.

  • Trustee Pitcher has been trying to meet with Russell Lauber at 408 S. Division on the covenants not being met.

  • The intergovernmental agreement with Allin Township for snow removal has been tabled.

  • All other legal has been tabled at this time.

     

XVII.   NEW BUSINESS:

  • Appraisal for Village structures has been tabled.

  • A special meeting holiday party has been scheduled for December 12th, 2015 at Alexanders in Normal at 7pm.

  • All other agenda items have been tabled.

     

There being no further business to discuss, Trustee Pitcher moved, seconded by Trustee Bridgewater, to adjourn @10:06pm.

All in favor, AYE.

           

Recorded and prepared by: Megan Phillips, Clerk/Collector