Village of Stanford

08/27/2015 Special Meeting Minutes

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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday August 27th, 2015

SPECIAL BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Special Board Meeting of the President and Board of Trustees for the Village of Stanford, held at Village Hall @ 6:00PM.

I.                   ROLL CALL:

Present: 6 – President John Owen, Trustees Jim Bridgewater, Nydra Owen, Lou Trunnell, Jeremiah Pitcher and Normadee Miller.

Absent: 1- Trustee Homer Smith

Also present: Treasurer Scott Eidenmiller and Officer Loren LaMar

II.               TREASURERS REPORT:

  • Treasurer Eidenmiller discussed and reviewed the account balances and financial statements with the Board.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater at approve the Treasurers report.

     

    On roll call, the vote was:

     

    AYES: - Trustees Bridgewater, Miller, Pitcher, N. Owen and Trunnell.

     

    NAYS: 0

     

    ABSENT: 1- Trustee Smith

     

    There being 5 affirmative votes the motion carried.

     

III.            APPOINTMENTS:

  • The Board of Trustees appointed Trustee Jeremiah Pitcher as the financial chair.

IV.             PRESENTATIONS:

  • No presentations at this time.

V.                PUBLIC CONCERNS:

  • No public concerns at this time.

     

VI.             STREETS:

Trustee Pitcher reported the following to the Board:

  • Streets are ok at this time.

     

    ** Trustee Homer Smith entered the meeting at 6:27PM.

  • The Board reviewed the tree removal estimate from B&W Tree Service. To remove 7 trees and trim to the cost would be $3500.00.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to except the bid from B&W Tree service to exceed $3500.00.

     

    On roll call, the vote was:

     

    AYES: - Trustees Bridgewater, Miller, Pitcher, N. Owen, Smith and Trunnell.

     

    NAYS: 0

     

    ABSENT: - 0

     

    There being 6 affirmative votes the motion carried.

  • All other street agenda items were tabled at this time.

     

VII.         DRAINAGE:

Trustee Lou Trunnell reported the following to the Board:

  • Trustee Pitcher and Trustee Trunnell are to meet with Mike Boitnott to discuss the drainage issues on West Boundary Street and try to come up with a solution for the problem.

  • All other agenda items for drainage has been tabled.

VIII.      WATER:

Trustee Jim Bridgewater reported the following to the Board:

  • Water meters are still being installed.

  • The 20 year plan is still being worked on.

  • Mike Boitnott is still working on finishing the red water pit project.

     

IX.             HEALTH, BEAUTIFICATION & WELFARE:

Trustee Dee Miller had no report for the Board.

X.                COMMUNITY DEVELOPMENT:

Trustee Homer Smith reported the following to the Board:

  • The Board reviewed the house plans submitted by Paul Stubblefield for Olympia Estates. President Owen and Trustee Smith will meet with Mr. Stubblefield on his plans. He is interested in lot #9, but the village does not own it.

     

XI.             POLICE:

Trustee Nydra Owen reported the following to the Board:

  • Officer Loren LaMar presented the Board with a monthly status report dated:

    7/16/2015-8/20/2015.

  • The Board will review the liquor ordinance before the next regular meeting.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve the grant to the McLean County Sheriff’s Department Reserves Fund for $100.00.

     

    On roll call, the vote was:

     

    AYES: - Trustees Bridgewater, Miller, Pitcher, N. Owen, Smith and Trunnell.

     

    NAYS: 0

     

    ABSENT: - 0

     

    There being 6 affirmative votes the motion carried.

  • All other agenda items have been tabled at this time.

     

     

     

    ** Attorney Mark McGrath arrived for the meeting at 6:57PM.

     

XII.         LEGAL:

Attorney Mark McGrath reported the following to the Board:

  • The Board discussed 310 N Kathleen. There are interested parties on the property. The Village will need to have the property appraised and put out a request for proposal.

     

    Trustee N. Owen moved, seconded by Trustee Miller to authorize President Owen to work with McGraths office to prepare a proposal for disposal of 310 N. Kathleen.

     

    On roll call, the vote was:

     

    AYES: - Trustees Bridgewater, Miller, Pitcher, N. Owen, Smith and Trunnell.

     

    NAYS: 0

     

    ABSENT: - 0

     

    There being 6 affirmative votes the motion carried.

     

  • 114 W. Main: Jim Cummings is still working on grant information. Attorney McGrath has not heard back from him yet.

  • No new changes on the repair and demolition for 114 W. Main.

  • Economic grant has not been applied for yet, Jim Cummins is till verifying information.

  • Contract for acquisition in lieu of the condemnation 114 W. Main, contract has been prepared and provided by McGrath’s office for the Board to review. 

  • 408 S. Division- Trustee Pitcher will follow up on the tree’s and drive-way repairs.

  • The Village had 112 E. Main appraised. The easement for drainage must stay with the property if it’s sold. Mark and Patti Lynch live next door to this lot and they are interested in purchasing the lot.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to authorize President  Owen to meet with The Lynch’s on the interest in 112 E. Main, and authorized the lot to be sold for $5,500.00, with the drainage easement to stay in place.

     

      

     

     

       On roll call, the vote was:

     

    AYES: - Trustees Bridgewater, Miller, Pitcher, N. Owen, Smith and Trunnell.

     

    NAYS: 0

     

    ABSENT: - 0

     

    There being 6 affirmative votes the motion carried.

XIII.      NEW BUSSINESS:

  • Intergovernmental agreement with the Township has been tabled.

  • Appraisal for Village buildings has been tabled.

  •  The Board reviewed the request from Royal Publishing for an ad. The Board is not interested. 

XIV.       III:      MOTION TO ADJOURN @ 8:01PM

 

There being no further business to discuss, Trustee Pitcher moved, seconded by Trustee Miller, to adjourn @8:01pm.

All in favor, AYE.

            Prepared by: Megan Phillips, Clerk/Collector