Village of Stanford
07/16/2015 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday July 16th, 2015

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present:  6 – President John Owen, Trustees Homer Smith, Jim Bridgewater, Lou Trunnell, Nydra Owen, Jeremiah Pitcher and Normadee Miller.

Absent: - 0

Also present: Chief Petrey.

II.               SWEARING IN OF TRUSTEE:

Clerk Phillips swore in Jeremiah Pitcher as a Village Board Trustee.

III.            PRESENTATIONS:

No presentations at this time.

IV.             APPROVAL OF MEETING MINUTES:

Trustee Pitcher moved, seconded by Trustee Bridgewater to approve the meeting minutes from the June 18th, 2015 regular meeting minutes and the July 2nd, 2015 special meeting minutes.

 On roll call, the vote was:

 

AYES: 6- Trustees Bridgewater, Trunnell, Miller, N. Owen, Pitcher and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

V.                APPROVAL OF MONTHLY DISBURSAL:

The Board of Trustees reviewed the monthly bills and expenses.

Trustee Pitcher moved, seconded by Trustee Bridgewater to approve the monthly bills, financial reports and account balances.

 

On roll call, the vote was:

 

AYES: 6- Trustees Bridgewater, Trunnell, Miller, N. Owen, Pitcher and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

III:      TREASURERS REPORT:

                No treasurer’s report given at this time, Treasurer Eidenmiller was absent. 

VI.             APPOINTMENTS:

                No appointments at this time.

VII.         PUBLIC CONCERNS:

No public concerns at this time.

VIII.      APPROPRIATIONS:

The Board of Trustees reviewed the final draft of the appropriations work sheet. No changes needed made.

Trustee N. Owen moved, seconded by Trustee Pitcher to approve the budget and appropriations, ordinance 03-15.

On roll call, the vote was:

 

AYES: 6- Trustees Bridgewater, Trunnell, Miller, N. Owen, Pitcher and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

 

**Attorney Mark McGrath arrived to the meeting at 7:20PM**

IX.             EXECUTIVE SESSION MINUTES:

The Board of Trustees reviewed the executive sessions minutes. The Trustees would like to keep these minutes closed.

Trustee Pitcher moved, seconded by Trustee Miller to approve the executive sessions minutes and to keep them closed.

On roll call, the vote was:

 

AYES: 6- Trustees Bridgewater, Trunnell, Miller, N. Owen, Pitcher and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 6 affirmative votes the motion carried.

X.                COMMITTEE REPORTS:

XI.             STREETS:

Trustee Trunnell reported the following to the Board:

  • All agenda items tabled at this time.

XII.         DRAINAGE:

          Trustee Pitcher reported the following:

  • All State Funded grants have been suspended at this time.

  • Trustee Pitcher is working on grants for trees funded by Tree City USA. For every ten trees the Village purchases and plants the residents receive one free tree.

  • Trustee Pitcher is going to contact Tony Dowitt on the draining issues on Boundary Street.

XIII.      Water:

Trustee Bridgewater reported the following to the Board:

 

 

 

  • Trustee Bridgewater reported that Loren Lamar has starting installing the water meters. Josh Behm has turned his paper work in so a drug test and back ground screening can be completed and he can start installing meters as well.

  • Tonka Tank cleaning and painting to schedule for July 28th. Mike Boitnott will have the tank ready for them.

  • Trustee Bridgewater has tabled the 20 year plan for the water info structure.

  • The water service at vacant homes has been tabled.

  • President Owen would like to check on hiring help to finish the red water pit trenching. Once it’s completed a new pump will have to be purchased.

XIV.       Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • All agenda items have been tabled, due to no new information.

XV.          COMMUNITY DEVELOPMENT:

Trustee Smith reported the following to the Board:

  • All maters have been tabled.

XVI.       POLICE:

           Chief Petrey and Trustee N. Owen reported the following to the Board:

  • Chief Petrey presented the Board with a monthly status reported dated:

    06/18/2015-07/16/2015.

  • The updated liquor license ordinance will be ready for review at next month’s regular meeting.

XVII.   LEGAL:

Attorney Mark McGrath reported the following to the Board:

  • 310 N. Kathleen: Attorney Mark McGrath spoke with Jim Cummings on the abandoned/unsafe property grant. Mr. Cumming said no grant funding is available at this time.

  • 407 W Boundary (hold)

  • 114 W Main- The Board is concerned with the dangerous condition of the sidewalk. The Board would like to have that section of sidewalk barricaded.

  • 408 S. Division- Trees have not been planted, Trustees Pitcher, Trunnell and N. Owen will discuss this mater.

  • 112 E. Main- The Board would like to place this empty lot up for sale. The lot must first be appraised.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to allow Attorney McGrath to contact and hire Glassy and Glassy to conduct an appraisal on 112 E. Main.

     

    On roll call, the vote was:

     

    AYES: 6- Trustees Bridgewater, Trunnell, Miller, N. Owen, Pitcher and Smith.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 6 affirmative votes the motion carried.

     

  • Trustee Miller stepped out of the meeting to take a phone call, left meeting at 8:28pm, returned 8:29pm.

  • 211, 213 S. Division- The property is in foreclosure, and the property management company is not mowing the whole property. Clerk Phillips has spoken with the company and let the, know that the entire property needs to be mowed. They have not completed the mowing, the Board would like to have Mike Boitnott mow the property and a lien to be placed against the property.

  • Olympia Estates lot sales have been tabled.

  • Lot #9 Olympia Estates- The owner of the property has not mowed the lot this year, which she is responsible for. The Board would like to have Mike Boitnott mow the lot and have a lien placed against the property.

  • Construction of the new maintenance building and Village Hall has been tabled.

  • The intergovernmental agreement with Allin Township for snow removal will be ready for review at the next regular meeting.

                       

XVIII.                        NEW BUSINESS:

  • All new business has been tabled.

     

     

There being no further business to discuss, Trustee Pitcher moved, seconded by Trustee Miller, to adjourn @8:34pm.

All in favor, AYE.

 

           

Recorded and prepared by: Megan Phillips, Clerk/Collector