Village of Stanford
05/21/2015 Regular Meeting Minutes
Home
Public Safety Day
Meeting Minutes
Board Meeting Agenda
Stanford Utility Services
114 W Main Street Request for Proposals
Stanford Police Dept. Residence Watch Request
Water meter replacement program
About Us
Contact Us
Village News
09/15/2016 Regular Meeting Agenda
Recent Ordinances
Business Directory
Allin Township Library
Allin Township Park District & Pool
Good Old Days
Helping Hands Community Center
Schools
Veteran's Memorial Park
On - Line water payments
Freedom of Information Act (FOIA) Contact & Request Information
FOIA List of Automatically Disclosed Municipal Records
FOIA Block Diagram of Operation
FOIA Municipal Information Directory
FOIA Municipal Records Directory
FOIA Cataloging and Indexing of Public Records
Local Businesses

VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday May 21st, 2015

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present:  5 – President John Owen, Trustees Homer Smith, Jim Bridgewater, Lou Trunnell and Normadee Miller.

Absent: 2- Trustee Jeremiah Pitcher and Trustee Nydra Owen

Also present: Chief Petrey, Treasurer Scott Eidenmiller, Attorney Mark McGrath, Vanessa Willoughby, Shawndra Willoughby, Hunter Willoughby, Mary Cherry, Kathy Weinzierl, and Claire Weinzierl.

II.               PRESENTATIONS:

Olympia Pacesetters 4-H Club presented the Board with a power point presentation explaining the local projects they have completed. Claire, Shawndra and Hunter gave the presentation. The discussed their rain barrel project, the community garden and Helping Hands. The Board was very pleased with the presentation and the work Olympia Pacesetters do for our community.

III.            APPROVAL OF CONSENT AGENDA:

Trustee Smith moved, seconded by Trustee Bridgewater to approve the consent agenda and swearing in of newly elected trustees.

 

On roll call, the vote was:

 

AYES: 4- Trustees Bridgewater, Trunnell, Miller, and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Pitcher and N. Owen

 

There being 4 affirmative votes the motion carried.

 

Clerk Phillips swore in the following newly elected Trustees:

Homer Smith

Louis Trunnell

Normadee Miller

III:      TREASURERS REPORT:

                Treasurer Eidenmiller reported the following to the Board:

                        Treasurer Eidenmiller discussed the appropriations work sheet with the Board. Treasurer Eidenmiller is currently working on the work sheet and hopes to have it distributed to the Board before the next meeting, so they have time to review the worksheet before the next regular meeting.    

IV.             APPOINTMENTS:

                President Owen nominated Megan Phillips as the Village Clerk/Collector, Scott Eidenmiller as the Village Treasurer, Ed Petrey as the Village Police Chief, Michael Boitnott as Street Superintendent and Brad Bode as Water Operator for the next fiscal year.

            Trustee Smith moved, seconded by Trustee Trunnell to appoint Megan Phillips, Scott Eidenmiller, Ed Petrey, Michael Boitnott and Brad Bode ending April 30th, 2016.

On roll call, the vote was:

 

AYES: 4- Trustees Bridgewater, Trunnell, Miller, and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Pitcher and N. Owen

 

There being 4 affirmative votes the motion carried.

 

V.                PUBLIC CONCERNS:

No public concerns at this time.

VI.             COMMITTEE REPORTS:

VII.         STREETS:

Trustee Trunnell reported the following to the Board:

  • Trustee Trunnell reported that the sidewalk repairs on Main Street has been completed. Clerk Phillips informed the Board that both parties have paid for their half of the repairs.

  • Trustee Trunnell has been looking at the trees that need to be trimmed or removed. He is compiling a list so he can get a bid from B&W Tree Service.

  • Trustee Trunnell called Mclean County Highway Department on the changing of speed limits on the Village’s section of Stringtown Road. Trustee Trunnell was told the Village has control over that section of Stringtown and can change the speed limit.

  • Clerk Phillips had the President Owen and the Trustee’s sign a thank you card for the Labor’s and their help with the sidewalk replacement.

  • Trustee Trunnell has received a complaint on the sidewalk in front of the library not being safe. Trustee Trunnell and Mike Boitnott will look at the problem.

  • MFT Tabled

     

VIII.      DRAINAGE:

          Trustee Pitcher was absent, no report given.

IX.             Water:

Trustee Bridgewater reported the following to the Board:

 

  • Trustee Bridgewater reported that meters are still being installed. Trustee Bridgewater would like for Clerk Phillips to set an interview up for Mike Boitnott to interview Josh Behm for the water meter installation project

     

    Trustee Bridgewater moved, seconded by Trustee Trunnell to interview and hiring Josh Behm for water meter installation pending background, drug screening and presidential approval.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Bridgewater, Trunnell, Miller, and Smith.

     

    NAYS: 0

     

    ABSENT: 2- Trustee Pitcher and N. Owen

     

    There being 4 affirmative votes the motion carried.

      

  • Trustee Bridgewater has tabled the 20 year plan for the water info structure.

  • Trustee Bridgewater has received quotes for the sandblasting and re-painting of the Tonka tank. Bointnott Lawn Care quoted $7,960.00 for the sandblast and repaint. Dan Rhodes with Custom Coating quoted $5,600.00 for a 3 day job, prevailing wage included. Mr. Rhodes did not believe the tank needed to be sandblasted. Trustee Bridgewater is still waiting on a few more quotes.

  • The President and the Board reviewed the IEPA report. Their only suggestion was to have the Tonka tank cleaned and painted. Which Trustee Bridgewater is currently working on.

  • The Board discussed the IEPA water testing for the year. No participation will be needed this year, due to using PDC for the Village water testing.

  • The water service at vacant homes has been tabled.

X.                Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • Trustee Miller reported that the EMA tower for the storm siren has been completed.

  • President Owen would like for Clerk Phillips and Trustee Miller to have a meeting with Kathy Weinzierl about the village flowers that the Pacesetter’s 4-H Club maintains.  

  • All other agenda items have been tabled.

XI.             COMMUNITY DEVELOPMENT:

Trustee Smith reported the following to the Board:

  • Trustee Smith reported that construction is still moving right along at Olympia Estates, with no problems to report.

  • All other maters have been tabled.

XII.         POLICE:

           Chief Petrey reported the following to the Board, Trustee N. Owen was absent:

  • Chief Petrey presented the Board with a monthly status reported dated:

    04/16/2015-05/21/2015.

  • Chief Petrey requested a poster to be placed at the post office with a reminder of ordinances. Mowing, dogs on leashes, picking up after your dog, ect.

  • All other agenda maters tabled at this time.

XIII.      LEGAL:

Attorney Mark McGrath reported the following to the Board:

  • 310 N. Kathleen, 407 W. Boundary and 114 W. Main, 408 S. Division have been put on hold.

  • Attorney McGrath researched the Village’s lot located at 112 E. Main Street to see what the Village paid for the lot. Attorney McGrath found that the Village paid $7,100.00 for the lot with the costing costs being $106.00.

  • Trustee N. Owen will meet with Attorney McGrath on the intergovernmental agreement with Allin Township.

  • All other agenda items have been tabled.  

                       

XIV.       NEW BUSINESS:

  • The insurance appraisal for the village building has been tabled.

  • Bloodborne Pathogens training has been tabled.

  • The Board reviewed the ad for the Good Old Days book.

     

    Trustee Trunnell moved, seconded by Trustee Bridgewater to approve the ad for the Good Old Days book for $100.00.

     

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Bridgewater, Trunnell, Miller, and Smith.

     

    NAYS: 0

     

    ABSENT: 2- Trustee Pitcher and N. Owen

     

    There being 4 affirmative votes the motion carried.

 

  • The Board reviewed the grant requests from Helping Hands for water service and Olympia Pacesetters 4-H club for the use of the garden property.

     

    Trustee Miller moved, seconded by Trustee Bridgewater to approve the grant for the water service at Helping Hands and to grant Olympia Pacesetters 4-H Club use of the Village land for the garden.

     

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Bridgewater, Trunnell, Miller, and Smith.

     

    NAYS: 0

     

    ABSENT: 2- Trustee Pitcher and N. Owen

     

    There being 4 affirmative votes the motion carried.

 

  • The Board discussed the purchase of new flags for the Veteran’s flag program.

     

    Trustee Bridgewater moved, seconded by Trustee Miller to approve the purchase of new American flags, not to exceed $100.00.

     

     On roll call, the vote was:

     

    AYES: 4- Trustees Bridgewater, Trunnell, Miller, and Smith.

     

    NAYS: 0

     

    ABSENT: 2- Trustee Pitcher and N. Owen

     

    There being 4 affirmative votes the motion carried.

     

     

     

There being no further business to discuss, Trustee Bridgewater moved, seconded by Trustee Miller, to adjourn @8:46pm.

All in favor, AYE.

 

           

Recorded and prepared by: Megan Phillips, Clerk/Collector