Village of Stanford
02/19/2015 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday February 19th, 2015

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.           

I.                   ROLL CALL:

Present:  3 –Trustees Homer Smith, Jim Bridgewater, and Normadee Miller.

Absent: 4- President John Owen, Trustee Nydra Owen, Jeremiah Pitcher and Trustee Lou Trunnell

Also present: Chief Petrey and Treasurer Scott Eidenmiller.

Meeting was called to order at 7:00pm, at this time there is not a quorum. Trustee would like to wait and see if another Trustee arrives. Trustee Pitcher arrived at 7:15pm. Roll call was taken.

Present: 4- Trustee Homer Smith, Jim Bridgewater, Normadee Miller and Jeremiah Pitcher.

Absent: 3- President John Owen, Trustee Nydra Owen and Lou Trunnell.

Also present: Chief Petrey and Treasurer Scott Eidenmiller.

II.               SELECT A CHAIR FOR THE MEEETING:

  • President Owen and Trustee N. Owen had a pre-planned absence. The Board of Trustee picked Trustee Pitcher for the meeting chair.

     

    Trustee Bridgewater moved, seconded by Trustee Smith to select Trustee Pitcher to act as chairman for the meeting.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Pitcher, Bridgewater, Miller and Smith.

     

    NAYS: 0

     

    ABSENT: 2- Trustee N. Owen and Trunnell

     

    There being 4 affirmative votes the motion carried.

 

 

III.            APPROVAL OF CONSENT AGENDA:

Trustee Smith moved, seconded by Trustee Bridgewater to approve the consent agenda.

 

On roll call, the vote was:

 

AYES: 4- Trustees Pitcher, Bridgewater, Miller and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee N. Owen and Trunnell

 

There being 4 affirmative votes the motion carried.

 

III:      TREASURERS REPORT:

                Treasurer Eidenmiller reported the following to the Board:

Treasurer Eidenmiller reported that all the accounts are balancing.

IV.             APPOINTMENTS:

                No appointments at this time.

V.                PRESENTATIONS:

No presentations at this time.

VI.             PUBLIC CONCERNS:

No public concerns at this time.

VII.         COMMITTEE REPORTS:

VIII.      STREETS:

Trustee Trunnell was absent, no report given.

  • Trustee Smith has called Eric Ballard on his sidewalk repair. Trustee Smith is still waiting to hear back from him.

     

IX.             DRAINAGE:

          Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher has left a message for Derick Cheek with the DECO grant program to see if we can have an extension for our grant funding.

  • Trustee Pitcher still needs to set the appointment with Attorney Mark McGrath to discuss the other grant program.

X.                Water:

Trustee Bridgewater reported the following to the Board:

 

  • Trustee Bridgewater reported that he has no new updates on the progress of the installation of the water meters.

  • Trustee Bridgewater reported the 20 year plan is almost completed. Still has a little more information to add.

  • Trustee Bridgewater reported that Trustee N. Owen is still working on the policy for water being left on in vacant homes.

XI.             Health, Welfare and Beatification:

Trustee Miller reported the following to the Board:

  • Trustee Miller had no report at this time.

  • Clerk Phillips updated the Board on the EMA tower installation. Julie has located the area the tower will be erected. Jeff Wilcox, whom is preforming the work is just waiting for the weather to warm so he can break ground. Clerk Phillips also informed the Board that the repeater has went back down, due to a power outage. She is working on getting it fixed.

     

XII.         COMMUNITY DEVELOPMENT:

Trustee Smith reported the following to the Board:

  • Trustee Smith and the Board of Trustees reviewed and discussed the proposed building plans from Josh Scott for lot # 1 in Olympia Estates. The Board would like to see better plans from Mr. Scott. Attorney McGrath will contact Mr. Scott.

 

XIII.      POLICE:

           Chief Petrey reported the following to the Board:

  • Chief Petrey presented the Board with a monthly status reported dated:

    01/08/2015-02/19/2015.

  • Chief Petrey presented the LESO program resolution to the Board of Trustees.

     

     

    Trustee Bridgewater moved, seconded by Trustee Smith to adopt resolution 02-15, a resolution of the Village of Stanford for participation in US Department of Defense/State of Illinois LESO program.

     

On roll call, the vote was:

 

AYES: 4- Trustees Pitcher, Bridgewater, Miller and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee N. Owen and Trunnell

 

There being 4 affirmative votes the motion carried.

XIV.       LEGAL:

Attorney Mark McGrath reported the following to the Board:

  • Lot # 1 in Olympia Estates has been appraised. The bill was included in the Board packet.

     

    Trustee Pitcher moved, seconded by Trustee Miller to approve to bill to be paid for the appraisal of lot #1.

On roll call, the vote was:

 

AYES: 4- Trustees Pitcher, Bridgewater, Miller and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee N. Owen and Trunnell

 

There being 4 affirmative votes the motion carried.

 

 

 

  • Attorney McGrath reported the there is a signed contract for lot # 1 and realtor Darla Watkins has received the earnst money of $500.00. Contract provides they will build a home on the lot. Attorney McGrath is still working on a credit check, because the buyers would like to pay all cash. The Board would also like to see better building plans for the property. Attorney McGrath will contact the buyer tomorrow. The Board would like to have a special meeting if regarding the sale of lot # 1. The Board tabled this matter.

  • All other legal matters tabled at this time.

               

XV.          NEW BUSINESS:

 

  • All new business matters have been tabled at this time.

     

     

There being no further business to discuss, Trustee Pitcher moved, seconded by Trustee Miller, to adjourn @8:00pm.

All in favor, AYE.         

Prepared by: Megan Phillips, Clerk/Collector