Village of Stanford

01/08/2015 Regular Meeting Minutes

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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday January 8th, 2015

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm. 

I.                   ROLL CALL:

Present:  5 –President John Owen, Trustees Homer Smith, Lou Trunnell, Jim Bridgewater and Nydra Owen

Absent: 1- Jeremiah Pitcher

Also present: Chief Petrey, Treasurer Scott Eidenmiller, Officer LaMar and Normadee Miller.

II.               APPOINTMENTS:

President Owen recommended Normadee Miller to be appointed as a Village Board Trustee.

Trustee Trunnell moved, seconded by Trustee N. Owen to appoint Normadee Miller to the Village Board.

 

On roll call, the vote was:

 

AYES: 4- Trustees N. Owen, Trunnell, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 1- Pitcher

 

There being 4 affirmative votes the motion carried.

III.            APPROVAL OF CONSENT AGENDA:

Trustee N .Owen moved, seconded by Trustee Smith to approve the consent agenda as modified.

 

On roll call, the vote was:

 

AYES: 5- Trustees N. Owen, Trunnell, Pitcher, Bridgewater, Miller and Smith.

 

NAYS: 0

 

ABSENT: 1- Pitcher

 

There being 5 affirmative votes the motion carried.

 

IV.             LEGAL:

  • 310 N. Kathleen (hold)

  • 407 W. Boundary (hold)

  • 114 W. Main (hold)

     

  • The Board discussed the sale of lot 3# to Jeremiah Mahoney. Mr. Mahoney reviewed the contract for the sale. Mr. Mahoney wanted to know if he could use re-claimed lumber for interior trim and possibly a salvage door from a church for his main entry door. Trustee Smith along with Trustee Pitcher are to review the building plans with Mike Bointnott before the special meeting on January 15th, 2015.

     

  • Attorney Mark McGrath discussed the possible sale of lot #1 of Olympia Estates. Josh Scott is interested in purchasing a lot and building a home but it will be an all cash deal. The Board is concerned without a bank loan there is no guarantee that a house will be built. The Board has asked Attorney McGrath to draw up a contract for Mr. Scott that will collect financial information from him due to the cash sale.

     

  • Lot #2- also has an interested buyer. The buyer would like to pay cash for the lot but not construct a home for a year. President Owen will inform her that the board requires a construction loan to buy a lot.

     

  • Lot #9- Attorney McGrath will conduct another title search to see if there has been any changes on the property. Action cannot be taken against Ms. Willett until the two-year mark of the sale of the land due to the covenants restrictions.

     

  • Attorney McGrath discussed the dilapidated building grant that Jim Cummings is working on for the Village. Mr. Cummings informed attorney McGrath that the funds could not be used towards the building at 114 W. Main Street. Mr. Cummings explained to Mark that the grant application process has been delayed until there are sufficient funds available for the grant.

     

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board:

Treasurer Eidenmiller reported that all the accounts are balancing.

V.                PRESENTATIONS:

No presentations at this time.

VI.             PUBLIC CONCERNS:

No public concerns at this time.

VII.         COMMITTEE REPORTS:

VIII.      STREETS:

Trustee Smith reported the following to the Board:

  • Trustee Smith has been in contact with Eric Ballard on his sidewalk repair. Trustee Smith still has not had the contract signed by Mr. Ballard yet.

  • Trustee Smith reported that the plow truck broke down and has been towed into Carlock Auto Repair to be fixed. The new plow worked great.

  • All other agenda matters were tabled at this time.

     

IX.             DRAINAGE:

          Trustee Pitcher was absent, no report given:

  • President Owen would like for Clerk Phillips to set an appointment with Jim Cummings to view the distressed properties in town for the dilapidated home grant. President Owen would like Trustee Pitcher to attend this meeting.

X.                Water:

Trustee Bridgewater reported the following to the Board:

 

  • Trustee Bridgewater has received the Tonka maintenance checklist. He has a checklist for the daily, weekly, monthly and yearly maintenance to be performed.

  • Trustee Bridgewater has not received the quote from Midwest mobile washers for the sand blasting of the Tonka tank.

  • Trustee Bridgewater reported that Trustee N. Owen is still working on the policy on water being left on at vacant properties.

  • Trustee Bridgewater reported that he has completed the 20 year plan for the water for the infrastructure of the water system. Information from Clerk Phillips and Mike Bointnott is still needed for the final completion.

  • Trustee Bridgewater reported that the meter installation has been put on hold due to the snowplowing and cold weather. The Board of Trustees may have to hire help to finish installing the meters.

XI.             Health, Beautification &Welfare

  • Clerk Phillips reported that the generator at Village Hall was installed and works great.

XII.         COMMUNITY DEVELOPMENT:

No report was given at this time.

XIII.      POLICE:

           Chief Petrey reported the following to the Board:

  • Chief Petrey presented the Board with a monthly status reported dated:

    12/18/14-1/8/2015.

  • Chief Petrey discussed the LESO grant program that costs $150.00 a year. This program would allow the Village to receive items that could be used in the new building.

     

    Trustee N. Owen moved, seconded by Trustee Bridgewater to approve the membership for the LESO program not to exceed $250.00.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees N. Owen, Trunnell, Pitcher, Bridgewater, Miller and Smith.

     

    NAYS: 0

     

    ABSENT: 1- Pitcher

     

    There being 5 affirmative votes the motion carried.

     

  • Chief Petrey discussed the ILESA state training conference for police chiefs across the state held in April. Chief Petrey would like to take Officer LaMar with him to the conference.

     

    Trustee N. Owen moved, seconded by Trustee Bridgewater to approve the 2015 ILESA conference as a part of the police training.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees N. Owen, Trunnell, Pitcher, Bridgewater, Miller and Smith.

     

    NAYS: 0

     

    ABSENT: 1- Pitcher

     

    There being 5 affirmative votes the motion carried.

     

                       

XIV.       NEW BUSINESS:

 

  • Olympia Estates advertising has been tabled.

  • Homestead program has been tabled.

  • President Owen and the Board of Trustees discussed the need for an Intergovernmental agreement with Allin Township for the removal of snow at the community building.

     

    Trustee N. Owen moved, seconded by Trustee Miller to allow President Owen to contact attorney Mark McGrath to prepare an intergovernmental agreement between Allin Township and Village of Stanford for the snow removal at the community building.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees N. Owen, Trunnell, Pitcher, Bridgewater, Miller and Smith.

     

    NAYS: 0

     

    ABSENT: 1- Pitcher

     

    There being 5 affirmative votes the motion carried.

     

  • The trustees have set a committee meeting for Monday, January 12 at 5 PM to discuss the replacement costs the village buildings for insurance purposes.

  • Blood-borne pathogen review has been tabled at this time.

  • The Board of Trustees discussed the 2015 requested grant for the Show Bus. The Trustees are curious on how many residents in our community use the service. Clerk Phillips will call Show Bus to see if they can provide us with the number of riders in our community.

     

    Trustee Bridgewater moved, seconded by Trustee N. Owen to approve a grant towards the Show Bus for $200.00.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees N. Owen, Trunnell, Pitcher, Bridgewater, Miller and Smith.

     

    NAYS: 0

     

    ABSENT: 1- Pitcher

     

    There being 5 affirmative votes the motion carried.

     

     

     

  • The Board of Trustees reviewed the 2015 animal control intergovernmental agreement.

     

    Trustee N. Owen moved, seconded by trustee Bridgewater to approve the 2015 intergovernmental agreement with McLean County animal control.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees N. Owen, Trunnell, Pitcher, Bridgewater, Miller and Smith.

     

    NAYS: 0

     

    ABSENT: 1- Pitcher

     

    There being 5 affirmative votes the motion carried.

     

     

     

     

     

     

There being no further business to discuss, Trustee N. Owen moved, seconded by Trustee Bridgewater, to adjourn @8:50pm.

All in favor, AYE.       

Prepared by: Megan Phillips, Clerk/Collector