Village of Stanford
12/18/2014 Regular Meeting Minutes
Home
Public Safety Day
Meeting Minutes
Board Meeting Agenda
Stanford Utility Services
114 W Main Street Request for Proposals
Stanford Police Dept. Residence Watch Request
Water meter replacement program
About Us
Contact Us
Village News
09/15/2016 Regular Meeting Agenda
Recent Ordinances
Business Directory
Allin Township Library
Allin Township Park District & Pool
Good Old Days
Helping Hands Community Center
Schools
Veteran's Memorial Park
On - Line water payments
Freedom of Information Act (FOIA) Contact & Request Information
FOIA List of Automatically Disclosed Municipal Records
FOIA Block Diagram of Operation
FOIA Municipal Information Directory
FOIA Municipal Records Directory
FOIA Cataloging and Indexing of Public Records
Local Businesses

VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday December 18th, 2014

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm. 

I.                   ROLL CALL:

Present:  6 –President John Owen, Trustees Homer Smith, Lou Trunnell, Jeremiah Pitcher, Jim Bridgewater and Nydra Owen

Absent: 0

Also present: Chief Petrey, Treasurer Scott Eidenmiller, Russell Lauber and Normadee Miller.

 

II.               APPROVAL OF CONSENT AGENDA:

Trustee N .Owen moved, seconded by Trustee Smith to approve the consent agenda.

 

On roll call, the vote was:

 

AYES: 5- Trustees N. Owen, Trunnell, Pitcher, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

 

 

 

 

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board:

Treasurer Eidenmiller discussed the account balances, and reported everything is in good shape. The general account balance will drop over the winter, but will begin to build again in May when property taxes payments are received.

III.            PRESENTATIONS:

No presentations at this time.

IV.             APPOINTMENTS:

No appointments at this time.

V.                PUBLIC CONCERNS:

Trustee N. Owen received a few complaints from citizens. One from Cindy Nafzinger on her sidewalk repair. Cindy would like to know when the repair will be completed.

Tim and Kara Streenz also informed Trustee N. Owen that they do not have a water shut-off on the curb. Mike Bointnott said that he has tried to locate this shut-off in the past without success. Mike will try to locate it again.

VI.             COMMITTEE REPORTS:

VII.         STREETS:

Trustee Smith reported the following to the Board:

  • Trustee Smith has been in contact with Eric Ballard on his sidewalk repair. Mr. Ballard would still like the work to be completed. Trustee Smith will take the repair contract to him in January, so the work to be scheduled to be completed this spring.

  • Trustee Smith checked with Mike Bointnott on the purchase on a compactor. Mike still has not purchased one, but he is still on the lookout for a sale.

  • All other agenda matters were tabled at this time.

     

    Steve Myers with the Farnsworth Group stopped by to drop off some holiday treats and to wish the President, Board of Trustees and employees a Merry Christmas.

VIII.      DRAINAGE:

          Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher is still investigating the Tree City USA grant, will table this matter till spring.

  • Trustee Pitcher will set a meeting with Attorney Mark McGrath on grant information. President Owen approved a one hour meeting.

IX.             Water:

Trustee Bridgewater reported the following to the Board:

 

  • Trustee Bridgewater reported the installation of the water meters are in progress.

  • Trustee Bridgewater has been in contact with Tony of Mid-West Mobile Washers, they will be sending a quote for the sandblasting of the Tonka tank.

  • Trustee Bridgewater has completed the 20 year plan for the water system.

  • Trustee Bridgewater has been in contact with Mr. Emerson with Tonka Systems. Mr. Emerson will be sending a Tonka system check list.

X.                Health, Beautification &Welfare           

  • President Owen and the Board discussed a generator quote from Penn Electric. The quote is for a 16kw generator with a 200amp transfer switch to be install at Village Hall. The total cost quote was $6,500.00.

     

    Trustee N. Owen moved, seconded by Trustee Bridgewater to approve the generator quote not to exceed $7,000.00 from Penn Electric, with half paid from water fund and half paid from general fund.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees N. Owen, Trunnell, Pitcher, Bridgewater and Smith.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 5 affirmative votes the motion carried.

     

    ** Attorney Mark McGrath arrived at 7:46PM**

XI.             COMMUNITY DEVELOPMENT:

  • Clerk Phillips reported that the repeater has been repaired.

  • President Owen discussed a quote received from E-Communications for a new repeater tower so the repeater can be relocated to Village Hall. We received a two option quote. Both options include; 1) installation and site prep. 2) 8db gain antenna 3) 100ft of LDF50a cable 4) lighting arrestor.

    Option #1 Rohn 25 G Tower galvanized steel tower: can only be installed to 50ft if a building bracket can be at a minimum height of 35ft. total cost $5,400.00

    Option #2 Aluminum self-supporting base hinged base tower. No building bracket is needed. Will need a minimum of 80ft. of no obstacles as this tower is assembled on the ground and tiled up. Total cost $6,800.00

    The Board of Trustees discussed the options.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve option # 2 not to exceed $7,000.00 with 75% to be paid from general fund and 25% to be paid from water fund.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees N. Owen, Trunnell, Pitcher, Bridgewater and Smith.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 5 affirmative votes the motion carried.

     

XII.         POLICE:

           Chief Petrey reported the following to the Board:

  • Chief Petrey presented the Board with a monthly status reported dated: 11/20/14-12/18/14.

XIII.      LEGAL:

Attorney Mark McGrath reported the following to the Board:

  • The President and the Board of Trustees discussed the pending sale of lot # 3 of Olympia Estates. The Board has asked for Attorney Mark McGrath to prepare a contract up for the lot and home construction on lot # 3 of Olympia Estates.

     

    Trustee N. Owen, seconded by Trustee Trunnell to approve Attorney McGrath to prepare a contact for lot #3 in Olympia Estates.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees N. Owen, Trunnell, Pitcher, Bridgewater and Smith.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 5 affirmative votes the motion carried.

     

     

  • 310 N. Kathleen (tabled)

  • 407 W Boundary (tabled)

  • 114 W Main (tabled)

  • 408 S. Division: Owner of the property Russell Lauber attended the meeting to discuss Olympia Estates covenant issues. Mr. Lauber informed the Board of Trustees that he has just recently purchased the property from his father Gerald Lauber, but Russell has always lived at the property. Mr. Lauber discussed the notice he has received about the convents requirements that are not being fulfilled. The notice indicated that Mr. Lauber can no longer cash rent his land for farming. Mr. Lauber also said that he had planted trees, but they died. He agreed to replant at least 3 trees by June 1st, 2015, to be in compliance with the covenants and will advise the village so that confirmation can be made that the trees were replanted. Mr. Lauber believes his soil is not good and plans on having it tested to correct it. Mr. Lauber also commented on the keeping the property clean and mowed. Mr. Lauber said he paid some hefty fines last summer for not mowing, but plans to keep his property mowed this coming summer. Mr. Lauber also discussed the gravel that was used for his drive-way. He says that the rock is a mixture of granite and limestone, and does not consist of river rock. Mr. Lauber plans on putting lime on the driveway to help compact it down Mr. Lauber was instructed he would need to correct the composition of the driveway and the villages right of way needs to be corrected as well. President Owen asked for Trustee Trunnell as well as Street Superintendent Mike Bointnott to work with Mr. Lauber to correct the problem.

  • The Board reviewed ordinance 05-14 the 2014-2015 Tax Levy.

     

    Trustee Pitcher moved, seconded by Trustee N. Owen to pass ordinance 05-14, the 2014-2015 Tax Levy.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees N. Owen, Trunnell, Pitcher, Bridgewater and Smith.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 5 affirmative votes the motion carried.

                     

XIV.       NEW BUSINESS:

 

  • Olympia Estates advertising has been tabled.

  • Homestead program has been tabled.

  • Appraisal for replacement cost of Village buildings for insurance purposes is still being worked on, and tabled at this time.

  • The re-view of the Bloodborne Pathogen’s policy has been tabled at this time. President Owen and Clerk Phillips have been working on the lockout/tagout safety policy. Clerk Phillips will send the policy’s to the Trustees for review.

     

     

     

     

There being no further business to discuss, Trustee N. Owen moved, seconded by Trustee Pitcher, to adjourn @8:42pm.

All in favor, AYE.         

Prepared by: Megan Phillips, Clerk/Collector