Village of Stanford
11/20/2014 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday November 20th, 2014

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm. 

I.                   ROLL CALL:

Present:  4 –President John Owen, Trustees, Homer Smith, Lou Trunnell and Nydra Owen

Absent: Trustees Jim Bridgewater and Jeremiah Pitcher

Also present: Chief Petrey, Treasurer Scott Eidenmiller and Jeremiah Mahoney

 

II.               APPROVAL OF CONSENT AGENDA:

Trustee N .Owen moved, seconded by Trustee Smith to approve the consent agenda.

 

On roll call, the vote was:

 

AYES: 4- Trustees N. Owen, Trunnell J. Owen and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustees Pitcher and Bridgewater

 

There being 4 affirmative votes the motion carried.

 

 

 

 

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board:

Treasurer Eidenmiller discussed the new line item on the account balance sheet. Chief Petrey asked that asked for the DUI/Drug seizure money to be shown on a separate line so the Board of Trustees is aware of the funds balance. These funds will still be held in the money market general fund.

III.            PRESENTATIONS:

No presentations at this time.

IV.             APPOINTMENTS:

No appointments at this time.

V.                PUBLIC CONCERNS:

               Clerk Phillips presented the Board with an e-mail complaint about the parking in front of the post office. Brenda Trunnell is concerned that there is no posted handicapped space at the post office. President Owen asked for Clerk Phillips to inform the post office of the complaint.

VI.             COMMITTEE REPORTS:

VII.         STREETS:

Trustee Smith reported the following to the Board:

  • Trustee Smith will keep in contact with the Labor’s school over the winter on the sidewalk repairs.

  • Trustee Smith informed the Board of Trustee that Mike Bointnott is preparing for the snow. Mike has ordered the road salt.

  • All other agenda matters were tabled at this time.

VIII.      DRAINAGE:

          Trustee Pitcher was absent:

  • President Owen discussed the Abandoned Residential Property Municipal Relief Grant. Jim Cummings that has done work for the Village in the past can write this grant for $1,500.00. President Owen and Clerk Phillips prepared a property list for Mr. Cummings.

     

    President Owen moved, seconded by Trustee Trunnell to approve the hiring of Jim Cummings to write the Abandoned Residential Property Municipal Relief Grant for the Village not to exceed $2,000.00.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N. Owen, Trunnell J. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Pitcher and Bridgewater

     

    There being 4 affirmative votes the motion carried.

     

IX.             Water:

Trustee Bridgewater was absent:

 

  • President Owen informed the Board of Trustees that the water main project on north Division Street has been completed.

     

    **Attorney Mark McGrath arrived at 7:20pm**

X.                Health, Beautification &Welfare           

  • Jeremiah Mahoney prospective buyer of lot #3 of Olympia Estates had some questions on the covenants for the lots. Mr. Mahoney would like to know if an outdoor play set counts as an out building and he also wanted to know if pools are allowed. Mr. Mahoney has put an offer in on lot #3 and has building plans. This matter has been tabled until the regular December meeting.

XI.             COMMUNITY DEVELOPMENT:

  • Clerk Phillips reported that the repeater for the storm siren is not working. The siren can still be set off manually if needed. Clerk Phillips is working on getting someone out to look at the repeater and get it fixed. Clerk Phillips is waiting to receive a key to the Township Building, her current key no longer works.

XII.         POLICE:

           Chief Petrey reported the following to the Board:

  • Chief Petrey presented the Board with a monthly status reported dated: 10/16/14-11/20/14.

  • Chief Petrey would like to purchase a vault for the squad car. The vault would cost around $2,500.00. Chief Petrey would like to use the DUI/Drug seizure fund to purchase the vault.

     

    Trustee N. Owen moved, seconded by Trustee Trunnell to approve the purchase of a vault for the squad car not to exceed $3,000.00, and the funds from the DUI/Drug seizure money to be used towards this purchase.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N. Owen, Trunnell J. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Pitcher and Bridgewater

     

    There being 4 affirmative votes the motion carried.

XIII.      LEGAL:

Attorney Mark McGrath reported the following to the Board:

 

  • Clerk Phillips gave Attorney McGrath the information requested for abandoned properties in the Village.  This information will be used for the abandoned residential property municipal relief fund grant. Attorney McGrath will forward the information on to the grant writer Jim Cummings.

  • Attorney McGrath has some thoughts on changes to the homestead program for Olympia Estates. Tabled until next regular meeting.

  • The Board of Trustees reviewed the changes in ordinances 96.21 and 99 regarding vegetation.

Trustee N. Owen moved, seconded by Trustee Smith to approve ordinance 04-14 to provide amendments relating to vegetation on public right of way.

On roll call, the vote was:

AYES: 4- Trustees N. Owen, Trunnell J. Owen and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustees Pitcher and Bridgewater

 

There being 4 affirmative votes the motion carried.

 

  • Attorney McGrath asked the Board to come up with ideals for the removal of 310 N. Kathleen. The property will need to be appraised before it can be sold.

     

    President Owen to work with Attorney McGrath on a contract for removal 310 N. Kathleen, not to exceed $1,000.00.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N. Owen, Trunnell J. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Pitcher and Bridgewater

     

    There being 4 affirmative votes the motion carried.

                                  

XIV.       NEW BUSINESS:

 

  • Olympia Estates advertising has been tabled.

  • President Owen reminded the Board of the off-site Holiday party scheduled for Saturday December 13th, 2014 at 7pm. The Party will be held at Alexander’s Steak House in Normal. President Owen will pay for the Trustees meals plus a guest. The Village will pay for the employee’s meals plus a guest.

  • Trustee N. Owen discussed the Illinois Municipal League insurance renewal packet. Trustee N. Owen would like to research the policies to make sure we are covered properly. President Owen would like for Trustees Bridgewater, N. Owen and Trunnell to work on receiving appraisals for the Village buildings for replacement costs. The Board reviewed the IML renewal packet and decided to choose option # 2. Two installments the first being $12,629.47 due November 21, 2014 and the seconded being $12,629.46 due May 15, 2015.

     

    President Owen moved, seconded by Trustee Smith to approve the IML payment option #2.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N. Owen, Trunnell J. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Pitcher and Bridgewater

     

    There being 4 affirmative votes the motion carried.

 

  • The Board of Trustees reviewed Certified Public Accountants John Grimes 2015 contract for services for the Village.

     

    President Owen moved, seconded by Trustee N. Owen to approve John Grimes 2015 contact for accounting services for the Village.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N. Owen, Trunnell J. Owen and Smith.

     

    NAYS: 0

     

    ABSENT: 2- Trustees Pitcher and Bridgewater

     

    There being 4 affirmative votes the motion carried.

     

     

     

     

     

There being no further business to discuss, President Owen moved, seconded by Trustee N .Owen, to adjourn @8:48pm.

All in favor, AYE.       

Prepared by: Megan Phillips, Clerk/Collector