Village of Stanford

10/16/14 Regular Meeting Minutes

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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday October 16th, 2014

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm. 

I.                   ROLL CALL:

Present:  5 –President John Owen, Trustees Jeremiah Pitcher, Homer Smith, Jim Bridgewater and Nydra Owen

Absent: 0

Also present: Officer LaMar, Chief Petrey, Attorney Mark McGrath, Treasurer Scott Eidenmiller, Mike Boitnott and Lou Trunnell.

II.               APPOINTMENTS:

President Owen started the meeting with introducing Lou Trunnell to the Board of Trustees. President Owen would like to have Lou Trunnell appointed to the Village Board.

Trustee Pitcher moved, seconded by Trustee Smith to appoint Lou Trunnell to the Village Board.

On roll call, the vote was:

AYES: 4- Trustees N. Owen, Pitcher, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 4 affirmative votes the motion carried.

III.            APPROVAL OF CONSENT AGENDA:

Trustee Pitcher moved, seconded by Trustee Bridgewater to approve the consent agenda as amended.

 

On roll call, the vote was:

 

AYES: 5- Trustees N. Owen, Pitcher, Bridgewater, Trunnell and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

 

 

 

 

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board:

·         Treasurer Eidenmiller prepared the annual Treasurers report ending April 30th, 2014. The Board reviewed the report.

 

Trustee N. Owen moved, seconded by Trustee Bridgewater to approve the annual Treasurers report ending date April 30th, 2014.

 

On roll call the vote was:

 

AYES: 5- Trustees N. Owen, Pitcher, Trunnell, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried

 

.

IV.             PRESENTATIONS:

No presentations at this time.

V.                PUBLIC CONCERNS:

               No public concerns at this time.

VI.             COMMITTEE REPORTS:

VII.         STREETS:

Trustee Smith reported the following to the Board:

·         Trustee Smith and street superintendent Mike Bointnott have been in contact with the Labor’s school on a possible concrete class to replace some of the sidewalks around the Village. The Labor’s agreed to help the Village as long as the Village pay for the materials. President Owen would like to see the sidewalk work done in the spring.

·         Trustee Smith informed the Board of Trustee that the trees will be removed and trimmed 10/17/14.

·         Street Superintendent Mike Bointnott informed the Board of Trustees that Kathleen Street already has weight limit signs posted at both ends of the Street.

·         Street Superintendent Mike Bointnott reported that the spray patching has been completed.

·         Street Superintendent Mike Bointnott presented the Board of Trustee with bids for a new snow plow. The plow bids are for plows that will work with the current public works truck. Mike received bids from Rahn and Quality Truck. Rahn bid was for $3965.00 and the bid from Quality Truck was for $3180.00.

 

Trustee Smith moved, seconded by Trustee Bridgewater to accept the bid from Quality Truck for the new plow for a cost of $3180.00.

 

On roll call, the vote was:

 

AYES: 5- Trustees N. Owen, Pitcher, Trunnell, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried

     

 

·         Mike Boitnott also presented the Board of Trustees with bids for a new mower. Mike received bids from Cross Implement and Martin Sullivan. Cross quotes the Village for two different mowers. The first being a John Deere 997 for $2,900.00 a year for a 130 hour lease. The second being a John Deere Z930A for $2,500.00 a year for a 130 hour lease. Martin Sullivan quoted the Village for a 2014 Exmark for $11,700.00 and this is not a lease price. They offered $7,700.00 as trade in for the 2011 Exmark the Village and Allin Township currently owns. With the trade in offer it would take the price down to $4,000.00 in which half will be paid for by the Allin Township Park District and half by the Village.

 

Trustee Smith moved, seconded by Trustee Pitcher to approve the quote from Martin Sullivan to purchase the joint owned mower by the Village and Allin Township Park District for $4,000.00 after $7,700.00 trade in. The Park district will pay $2000.00 and the Village will pay $2000.00 for a total of $4000.00.

 

On roll call the vote was:

 

AYES: 5- Trustees N. Owen, Pitcher, Trunnell, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

 

·         All other agenda matters were tabled at this time.

VIII.      DRAINAGE:

          Trustee Pitcher reported the following to the Board:

·         Trustee Pitcher reported that there are no drainage issues at this time.

·         Trustee Pitcher reported a representative for Tree City USA was supposed to attend tonight meeting. They did not show up for the meeting.

·         Trustee Pitcher is checking into some state grants. Clerk Phillips also gave Trustee Pitcher some new information on recycling grants.

IX.             Water:

Trustee Bridgewater reported the following to the Board:

 

·         Trustee Bridgewater reported that he has been working on the checklist for the Tonka system.

·         Mike Boitnott reported has he has almost completed putting the water meters together so they will be ready for installation.

·         Trustee Bridgewater reported that Mid-Illinois Mechanical will be here 10/20/14 to complete the North Division Street water main hook up.

·         Trustee Bridgewater reported that Twin City Electrical will be here the last week of October to replace the floats in the Tonka tank.

·         Trustee Bridgewater reported that he has completed the 20 year plan for the water system. President Owen will put the plan on a spread sheet.

 

 

X.                Health, Beautification &Welfare           

No report was given at this time.

XI.             COMMUNITY DEVELOPMENT:

            No report given at this time.

XII.         POLICE:

           Chief Petrey reported the following to the Board:

·         Chief Petrey presented the Board with a monthly status reported dated: 9/18/14-10/16/14.

·         The Board of Trustees decided to purchase Chief Petrey a gift card to Bass Pro Shop rather than send him on an overnight stay in Chicago.

XIII.      LEGAL:

Attorney Mark McGrath reported the following to the Board:

 

·         Attorney McGrath reported that the Village has received the deed to 310 N Kathleen. The property has to be named in the Village’s insurance policy and no trespassing signs have been posted at the property.

·         Attorney McGrath reported that he is waiting for the covenants to be recorded so he can send a letter to 408 S. Division.

·         Attorney McGrath reported that he has been in contact with the lender for lot # 9. Attorney McGrath was informed that Mary Paula Willett has moved to Tennessee and will be moving the house that she has purchased for lot #9 to Tennessee as well.

·         Ordinance 96.21 and 99 will be tabled until next month.

·         Attorney McGrath reported that he is working on the tax levy ordinance for this year and it will be ready for next month’s meeting.

·         Attorney McGrath discussed at letter that was sent regarding hourly rate changes for his office.

·         All other agenda matters were tabled at this time.

 

XIV.       NEW BUSINESS:

 

·         President Owen set the Trick or Treat hours for Friday October 31st, 5pm to 8pm.

·         President Owen discussed the off-site Holiday party scheduled for Saturday December 13th, 2014. The Party will be held at Alexander’s Steak House in Normal. President Owen will pay for the Trustees meals plus a guest. The Village will pay for the employee’s meals plus a guest.

·         All other agenda items have been tabled at this time.

 

 

There being no further business to discuss, Trustee Pitcher moved, seconded by Trustee Bridgewater, to adjourn @8:24pm.

All in favor, AYE.         

Prepared by: Megan Phillips, Clerk/Collector