Village of Stanford
09/18/2014 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday September 18th, 2014

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm. 

I.                   ROLL CALL:

Present:  6 –President John Owen, Trustees Jeremiah Pitcher, Brian Medeiros, Homer Smith, Jim Bridgewater and Nydra Owen

Absent: 1 – Trustee Sarah Lowrey

Also present: Officer LaMar, Chief Petrey, Attorney Mark McGrath, Treasurer Scott Eidenmiller, Barry Gorman and Lou Trunnell.

II.               APPROVAL OF CONSENT AGENDA:

Trustee N.Owen moved, seconded by Trustee Pitcher to approve the consent agenda as amended.

 

On roll call, the vote was:

 

AYES: 5- Trustees N. Owen, Pitcher, Medeiros, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 1- Trustee Lowrey

 

There being 5 affirmative votes the motion carried.

 

 

 

 

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board:

·         Treasurer Eidenmiller passed out the annual financial report prepared by certified public accountant John Grimes. Treasurer Eidenmiller the Board takes time to review the report before the next regular meeting. Treasurer Eidenmiller will answer any questions at that time.

 

III.            APPOINTMENTS:

No appointments at this time.

 

IV.             PRESENTATIONS:

No presentations at this time.

 

V.                PUBLIC CONCERNS:

               No public concerns at this time.

 

 

VI.             COMMITTEE REPORTS:

 

VII.         STREETS:

Trustee Smith reported the following to the Board:

·         Trustee Smith and the Board of Trustees reviewed the contract for the tree removal/trimming for 206 N. Blackstone. President Owen asked for Clerk Phillips to mail the contact to the residents for signing so the work can be performed.

·         Trustee Smith discussed the sidewalk repair quotes that have been received. Three quotes have been received 1) $1,900.00 2) $2,600.00 3) $4,800.00. Trustee Smith is still waiting on a few more quotes.

·         Trustee Smith discussed the meeting that he and Mike Boitnott had with Olympia Transportation director about the school buses not staying on the agreed routes. The buses are staying on the routes with exception to the special needs children that must be picked up and dropped off at their homes.

·         President Owen asked for Trustee Smith to check on the placement of another truck weight limit sign to be posted on Kathleen Street near Carter Street. Trustee Smith will check with Mike Boitnott on this sign.

·         All other agenda items have been tabled.

VIII.      DRAINAGE:

          Trustee Pitcher reported the following to the Board:

·         Trustee Pitcher reported that there are no drainage issues at this time.

·         Trustee Pitcher is still checking into the Tree City USA grant program. No new information was available at this time.

·         Trustee Pitcher is checking into some state grants.

IX.             Water:

Trustee Bridgewater reported the following to the Board:

 

·         Trustee Bridgewater discussed the bids for the water main hook-up on Division Street and White Road. Two bids have been received: 1) Chief City Mechanical for $16,387.00 2) Mid-Illinois Mechanical $22,300.00. The Board reviewed the bids and decided that the bid from Mid-Illinois Mechanical was the best bid due to all the work that was not included in the bid from Chief City Mechanical. Mid-Illinois Mechanical has done good work for the Village in the past.

 

Trustee Bridgewater moved, seconded by Trustee Medeiros to accept the quote from Mid-Illinois Mechanical for the water main work to be performed on White Road and Division Street for the quoted amount of $22,300.00.

 

On roll call, the vote was:

 

AYES: 6- President Owen, Trustees N. Owen, Pitcher, Medeiros, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 1- Trustee Lowrey

 

There being 6 affirmative votes the motion carried.

 

 

·         Trustee Bridgewater has received a quote for the Tonka System floats to be replaced before winter. Twin City Electrical quoted the Village $1,471.00 to replace the floats. It will be a one day job to complete.

 

Trustee Bridgewater moved, seconded by Trustee N. Owen to accept the quote from Twin City Electrical to replace the Tonka floats not to exceed $2,000.00.

 

On roll call the vote was:

 

AYES: 5- Trustees N. Owen, Pitcher, Medeiros, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 1- Trustee Lowrey

 

There being 5 affirmative votes the motion carried.

 

X.                Health, Beautification &Welfare           

Trustee Medeiros reported the following the Board:

·         Trustee Medeiros is still waiting on quotes for a Village Hall generator.

·         Trustee Medeiros has been doing research on the Christmas decorations, as soon as all of his research is done he will get with Clerk Phillips to order the new decorations.

·         Chicken ordinance has been tabled.

·         President Owen has spoken with realtor Darla Watkins on the sales of the Olympia Estates lots. Ms. Watkins told President Owen that she has had a lot of interest in the lots, but no one wants to comply with the covenant restrictions.

 

XI.             COMMUNITY DEVELOPMENT:

            Trustee Lowrey was absent, no report given at this time.

·         President Owen informed the Board of Trustees that Sarah Lowrey has moved out of state and her Trustee seat is now vacant.

 

Trustee Medeiros moved, seconded by Trustee Pitcher to declare the Trustee seat of Sarah Lowrey vacant.

 

AYES: 5- Trustees N. Owen, Pitcher, Medeiros, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 1- Trustee Lowrey

 

There being 5 affirmative votes the motion carried.

 

XII.         POLICE:

           Chief Petrey reported the following to the Board:

·         Chief Petrey presented the Board with a monthly status reported dated: 8/13/14-9/18/14.

·         The Board discussed Officer LaMar’s outstanding performance and would like to give Chief Petrey the authority to increase Officer LaMar’s salary as he see necessary.

 

Trustee N. Owen moved, seconded by Trustee Pitcher to authorize Chief Petrey to increase Office LaMar’s salary as he sees fit until his salary meets the other officer’s salary.

 

AYES: 5- Trustees N. Owen, Pitcher, Medeiros, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

 

·         President Owen would like to commend Chief Petrey for all the hard works he has been doing. President Owen would like to arrange for an overnight stay in Chicago and dinner for Chief Petrey and his wife, in gratitude for a job well done. President Owen asked for Clerk Phillips to make the arrangements.

 

Trustee N. Owen moved, seconded by Trustee Medeiros to authorize the arrangements for Chief Petrey and his wife for an overnight stay and dinner.

 

 

 AYES: 5- Trustees N. Owen, Pitcher, Medeiros, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

XIII.      LEGAL:

Attorney Mark McGrath reported the following to the Board:

 

·         Attorney McGrath reported that the court order for the deed to 310 N Kathleen, to the Village of Stanford has been received. By next month’s meeting we should have a signed deed from the judge.

·         Attorney McGrath still has not had contact with the property owner of Olympia Estates lot # 9. The Trustees would like for Attorney McGrath to do some research on the current progress of this property.

 

Trustee N. Owen moved, seconded by Trustee Bridgewater to authorize Village Attorney McGrath to research the current status of ownership and any liens on lot #9.

 

On roll call, the vote was:

 

 AYES: 5- Trustees N. Owen, Pitcher, Medeiros, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

 

XIV.       NEW BUSINESS:

 

·         President Owen has received a quote for a 40 foot long b grade portable storage unit. Mike Boitnott and President Owen have inspected the containers and believe they are in good shape.

 

Trustee Pitcher moved, seconded by Trustee Bridgewater to authorize the purchase of the 40 foot storage container not to exceed $3,500.00.

 

On roll call, the vote was:

 

 AYES: 5- Trustees N. Owen, Pitcher, Medeiros, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

 

·         The Board discussed ordinance numbers 96.21 and 99 in the Stanford municipal code book. The ordinances need to be revised so they don’t overlap each other. The Board would like to remove the zoning board permit section area to have the Clerk or Street Superintendent release these and sign for these permits.

 

Trustee N. Owen moved, seconded by Trustee Bridgewater to authorize Attorney McGrath to revise Stanford Municipal code book sections 96.21 and 99.

 

On roll call, the vote was:

 

AYES: 5- Trustees N. Owen, Pitcher, Medeiros, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

 

·         Trustee Brian Medeiros regretfully turned in his letter of resignation to the President and Board of Trustees at 8:47pm. Trustee Medeiros is currently in the process of purchasing the bar and can no longer serve as a Trustee on the Board.

 

Trustee Pitcher moved, seconded by Trustee Bridgewater to accept Brian Medeiros resignation with regret.

 

On roll call, the vote was:

 

AYES: 3- Trustees N. Owen, Pitcher, and Bridgewater.

 

NAYS: 0

 

ABSENT: 0

 

ABSTAIN: 1- Trustee Smith (abstain goes with the majority)

 

There being 4 affirmative votes the motion carried.

 

·         President Owen and The Board of Trustees reviewed and discussed the new liquor license application for the Stanford Pour House LLC. Brian Medeiros is the liquor license applicant. At this time Mr. Medeiros has not signed the agreement for the building, his Attorney is still reviewing the agreement. Chief Petrey has ran a back ground check and found no problems with Mr. Medeiros. Chief Petrey also tried to perform the finger printing, but the State requires the finger printing has to be done electronically. Chief Petrey will get the information for Mr. Medeiros on where to have the finger printing done. The Board did not see any problems with the application besides the missing documents that needed to be signed and copies presented to the Village.

 

Trustee Pitcher moved, seconded by Trustee Bridgewater to approve the Stanford Pour House LLC a conditional liquor license with these contingency listed:

1)    Actual certificate of insurance

2)    Letter from John Williams stating he is surrendering his  local liquor license and  the actual local liquor license document issued to Tweakers Bar and Grill

3)     Signed lease by both parties

4)     Electronic Finger printing

And to give President Owen the authority to sign the license when all the contingencies are fulfilled. Liquor license will be conditional until the electronic finger printing is completed and the Village receives the results.

 

On roll call, the vote was:

AYES: 5- President Owen, Trustees N. Owen, Pitcher, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

 

 

 

There being no further business to discuss, Trustee Pitcher moved, seconded by Trustee Bridgewater, to adjourn @9:10pm.

All in favor, AYE.       

Prepared by: Megan Phillips, Clerk/Collector