Village of Stanford
08/21/14 Board Meeting Minutes
Home
Public Safety Day
Meeting Minutes
Board Meeting Agenda
Stanford Utility Services
114 W Main Street Request for Proposals
Stanford Police Dept. Residence Watch Request
Water meter replacement program
About Us
Contact Us
Village News
09/15/2016 Regular Meeting Agenda
Recent Ordinances
Business Directory
Allin Township Library
Allin Township Park District & Pool
Good Old Days
Helping Hands Community Center
Schools
Veteran's Memorial Park
On - Line water payments
Freedom of Information Act (FOIA) Contact & Request Information
FOIA List of Automatically Disclosed Municipal Records
FOIA Block Diagram of Operation
FOIA Municipal Information Directory
FOIA Municipal Records Directory
FOIA Cataloging and Indexing of Public Records
Local Businesses

VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday August 21, 2014

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm. 

I.                   ROLL CALL:

Present:  5 –President John Owen, Trustees Jeremiah Pitcher, Brian Medeiros, Homer Smith, and Nydra Owen

Absent: 2 – Trustee Sarah Lowrey and Jim Bridgewater

Also present: Officer Loren LaMar, Attorney Mark McGrath and Treasurer Scott Eidenmiller

II.               APPROVAL OF CONSENT AGENDA:

Trustee Pitcher moved, seconded by Trustee Smith to approve the consent agenda.

 

On roll call, the vote was:

 

AYES: 4-, Trustees N. Owen, Pitcher, Medeiros and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Lowrey and Trustee Bridgewater

 

There being 4 affirmative votes the motion carried.

 

 

 

 

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board:

·         The Board discussed any questions on the bills with Treasurer Eidenmiller.

·         Treasurer Eidenmiller informed the Board the CPA John Grimes would be finishing up the yearly audit shortly.

 

III.            APPOINTMENTS:

No appointments at this time.

 

IV.             PRESENTATIONS:

No presentations at this time.

 

V.                PUBLIC CONCERNS:

               No public concerns at this time.

 

 

VI.             COMMITTEE REPORTS:

 

VII.         STREETS:

Trustee Smith reported the following to the Board:

·         Trustee Smith discussed the tree removal or trimming at 303 Blackstone. President Owen and Trustee Smith still need to go examine the trees. The Village Attorney should have the tree trimming contract completed by next meeting.

·         Trustee Smith discussed the sidewalk repair on East Main Street. Streets Superintendent Mike Bointnott has been working on receiving bids for the removal and replace without success. Trustee Smith will contact some local contractors to receive bids for the work. Trustee Smith will also check with the Labors to see if they have any upcoming concrete classes.

·         Trustee Smith informed the Board that the school buses have not been staying on the agreed bus routes. President Owen asked for Clerk Phillips to arrange a meeting with Olympia’s Superintendent and Transportation supervisor. President Owen would like for Trustee Smith and Mike Bointnott to meet with them.

·         All other agenda items have been tabled.

VIII.      DRAINAGE:

          Trustee Pitcher reported the following to the Board:

·         Trustee Pitcher reported that there are no drainage issues at this time.

·         Trustee Pitcher has found a grant program thru Tree City USA. Trustee Pitcher is working on more information on the grant. Trustee Pitcher also has a few more leads on grants he is currently looking into.

IX.             Water:

Trustee Bridgewater was absent:

 

·         President Owen informed the Board that the new water meters have arrived. Mike Boitnott is planning to start installing them around the 1st of September.

·         Trustee Bridgewater has received quotes on the North Division Street water main hook up. Chief City Mechanical quoted the Village $16,387.00 while Mid-Illinois Mechanical quoted $22,300.00. This matter will be tabled until more information is gathered.

X.                Health, Beautification &Welfare           

Trustee Medeiros reported the following the Board:

·         Trustee Medeiros is still working on quotes for a Village Hall generator.

·         Trustee Medeiros is waiting for the sale and clearance catalogs to be delivered so he can find the best deals on the new Christmas decorations.

·         Chicken ordinance has been tabled.

 

 

 

XI.             COMMUNITY DEVELOPMENT:

            Trustee Lowrey was absent, no report given at this time.

·         Clerk Phillips reported that there are no EMA issues at this time and all equipment is properly working.

XII.         POLICE:

           Police Officer Loren LaMar reported the following to the Board:

·         Police Officer Loren LaMar presented the Board with a monthly status reported dated: 7/17/14-8/13/14.

·         The Board reviewed the liquor license application presented by Tweaker’s Bar & Grille. This matter was tabled until next month’s meeting.

 

XIII.      LEGAL:

Attorney Mark McGrath reported the following to the Board:

 

·         Attorney McGrath reported that the deed for 310 N. Kathleen has not been received yet.

·         Attorney McGrath has no new information on lot #9 of Olympia Estates at this time.

·         The Board of Trustee discussed the ongoing covenants issues with 408 S. Division Street in Olympia Estates subdivision. The home owner has not met covenants requirements regarding trees and is also in violation of several ordinances. The Police Department have addressed the ordinance violations and are currently working on them. The Village has the right to enforce the covenants.

 

Trustee Pitcher moved, seconded by Trustee Medeiros to authorize the Village Attorney, Police and Clerk to work with Trustee N. Owen on 408 S. Division  to enforce the covenants not to exceed $2,500.00.

On roll call, the vote was:

 AYES: 4-, Trustees N. Owen, Pitcher, Medeiros and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Lowrey and Trustee Bridgewater

 

There being 4 affirmative votes the motion carried.

 

·         The Board discussed the property located at 407 W. North Street and the tall plants that are growing on the Village right-a-way. These plants are a danger to motorists and pedestrians. Trustee O. Owen will work with Assistant Police Chief Wilson on this matter.

·         The Board reviewed the house numbering ordinance presented by Attorney McGrath. The Board did not see any further changes they would like to make.

 

Trustee N. Owen moved, seconded by Trustee Medeiros to pass ordinance

 03-14 regarding house numbering.

 

On roll call, the vote was:

 

AYES: 4-, Trustees N. Owen, Pitcher, Medeiros and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Lowrey and Trustee Bridgewater

 

There being 4 affirmative votes the motion carried.

·         The Board reviewed the amendments to the Olympia Estates covenants. The Board would like to see it listed that no animals can be on the property without a home first being built.

 

Trustee N. Owen moved, seconded by Trustee Medeiros to modify the covenants to read that no animals are allowed without a home first being built, and to approve covenants as amended.

 

On roll call, the vote was:

 

AYES: 4-, Trustees N. Owen, Pitcher, Medeiros and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Lowrey and Trustee Bridgewater

 

There being 4 affirmative votes the motion carried.

XIV.       NEW BUSINESS:

 

·         Clerk Phillips is waiting on a quote for the mold removal for Village Hall.

·         President Owen discussed the new building. President Owen has been collecting materials for the building that he plans on donating.

·         Resignation of Board member has been tabled at this time.

·         President Owen discussed the possibility of purchase or rental of a portable storage building. President Owen will do some checking on options and prices.

·         The Board discussed the possible ad that realtor Darla Watkins has check into for us for Olympia Estates. President Owen and Trustee Medeiros will work with Darla on the ad. This matter will be tabled until the next meeting.

·         The Board reviewed the fiber optic cable proposal for Kathleen Street. President Owen is discussing this matter with Mike Boitnott.

 

There being no further business to discuss, Trustee Pitcher moved, seconded by Trustee Medeiros, to adjourn @8:57pm.

All in favor, AYE.       

Prepared by: Megan Phillips, Clerk/Collector