Village of Stanford

06/19/14 Regular Meeting Minutes

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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday June 19th, 2014

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm. 

I.                   ROLL CALL:

Present:  5 –President John Owen, Trustees Jeremiah Pitcher, Sarah Lowrey, Homer Smith and Nydra Owen

Absent: 2 – Trustees Brian Medeiros and Jim Bridgewater  

Also present: Chief Petrey and Treasurer Scott Eidenmiller

II.               APPROVAL OF CONSENT AGENDA:

Trustee N. Owen moved, seconded by Trustee Pitcher to approve the consent agenda, excluding the budget/appropriations and tractor lease and levy.

 

On roll call, the vote was:

 

AYES: 5- President Owen, Trustees N. Owen, Lowrey, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Bridgewater and Medeiros.

 

There being 5 affirmative votes the motion carried.

 

 

 

 

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board:

·         The Board discussed the budget and appropriations worksheet and the changes to be made. Clerk Phillips will make the changes and re-present the worksheet to the Board.

·         Treasurer Eidenmiller discussed the account balances. All the accounts are balancing.

III.            APPOINTMENTS:

No appointments at this time.

IV.             PRESENTATIONS:

No presentations at this time.

V.                PUBLIC CONCERNS:

               No public concerns at this time.

VI.             COMMITTEE REPORTS:

 

President Owen set the following Board members to the following committees:

Drainage and Grants: Trustees Pitcher, Smith and Medeiros.

Water: Trustees Bridgewater, Lowrey and N. Owen.

Streets: Trustees Smith, Pitcher and Lowrey.

Police: Trustees N. Owen, Bridgewater and Medeiros.

Community Development: Trustees Lowrey, Bridgewater and Smith.

Health, Welfare and Beautification: Trustees Medeiros, N. Owen and Pitcher.

VII.         STREETS:

Trustee Smith reported the following to the Board:

·         Trustee Smith and the Board reviewed and discussed a tree removal quote received by B&W Tree Service. The resident at 206 Blackstone would like to try to save the damage trees that need to be removed out front of his house on village property. He would like for the village to pay for the trimming of the trees. If after the trees have been trimmed and still need to be removed the resident offered to pay for the removal cost. President Owen and the Board would like to discuss this matter with the attorneys before proceeding. The Board also discussed a large tree located in front of 109 Boundary Street. The tree service gave two options to either remove the whole tree or trim one side and save the tree. The Board would like time to re-examine this tree before they make their decision.

 

Trustee Smith moved, seconded by Trustee Lowrey to approve the tree removal quote excluding item 1 and 3 on the quote.

 

On roll call, the vote was:

 

AYES: 5- President Owen, Trustees N. Owen, Lowrey, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Bridgewater and Medeiros.

 

There being 5 affirmative votes the motion carried.

 

·         Trustee Smith will discuss the sidewalk repair on East main with Mike Boitnott. Clerk Phillips is still working on the contract between the resident in the Village.

VIII.      DRAINAGE:

          Trustee Pitcher reported the following to the Board:

·         Trustee Pitcher reported that the septic line off the back of the old Christian church was capped off correctly.

·         Trustee Pitcher reported that all quarterly grant forms have been completed and turned in to the State.

IX.             Water:

Trustee Bridgewater was absent, no report given.

X.                Health, Beautification &Welfare           

Trustee Medeiros absent, no report given.

XI.             COMMUNITY DEVELOPMENT:

            Trustee Lowrey reported the following to the Board:

·         Trustee Lowrey had no report at this time.

XII.         POLICE:

           Police Chief Ed Petrey reported the following to the Board:

·         Police Chief Ed Petrey presented the Board with a monthly status reported dated: 5/15/14-6/19/14.

·         Chief Petrey reported that Loren Lamar has completed his police training and will be working on his own the first part of July.

XIII.      LEGAL:

Attorney Mark McGrath was absent, no report given.

·         President Owen and the Board of Trustees discussed the prevailing wage ordinance for 2014.

 

Trustee N. Owen moved, seconded by Trustee Pitcher to adopt ordinance 01 – 14 ascertaining the prevailing rate of wages of laborers, workman and mechanics employed on public works of said village.

 

On roll call, the vote was:

 

AYES: 5- President Owen, Trustees N. Owen, Lowrey, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Bridgewater and Medeiros.

 

There being 5 affirmative votes the motion carried.

 

·         The Board reviewed a sample copy of the house number ordinance from another Village. To be tabled until the next regular meeting.

·         President Owen and the Board of Trustees discussed the corrections that needed to be made to the Olympia estates covenants regarding the use of the land for farming. Trustee N. Owen will email Attorney Pat McGrath the changes.

 

 

 

 

XIV.       NEW BUSINESS:

 

·         All new business has been tabled.

 

There being no further business to discuss, Trustee N. Owen moved, seconded by Trustee Smith, to adjourn @8:51pm.

All in favor, AYE.       

Prepared by: Megan Phillips, Clerk/Collector