Village of Stanford
05-15-14 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday May 15th, 2014

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

           

I.                   ROLL CALL:

Present:  4 –President John Owen, Trustees Jim Bridgewater, Homer Smith and Nydra Owen

Absent: 2 – Trustees Sarah Lowrey and Jeremiah Pitcher

Also present: Chief Petrey, Treasurer Scott Eidenmiller, Attorney Mark McGrath, Mary Cherry, Kathy Weinzierl and Brian Medeiros.

II.               APPROVAL OF CONSENT AGENDA:

Trustee N. Owen moved, seconded by Trustee Bridgewater to approve the consent agenda.

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N. Owen, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Pitcher and Lowrey.

 

There being 4 affirmative votes the motion carried.

 

 

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board:

·         Treasurer Eidenmiller discussed the appropriations worksheet that has his recommendations listed. The Board of Trustees will review the worksheet and discuss it at the next monthly meeting. The budget and appropriations must be filed by July 31, 2014.

·         Treasurer Eidenmiller discussed the account balances. All the accounts are balancing.

III.            APPOINTMENTS:

·         President Owen nominated Brian Medeiros to sever the vacancy of a Village Board Trustee.

Trustee N. Owen moved seconded by Trustee Smith to accept the nomination of Brian Medeiros as a Village Board Trustee until May 2016 or the next election.

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N. Owen, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Pitcher and Lowrey.

 

There being 4 affirmative votes the motion carried.

IV.             PRESENTATIONS:

·         Mary Cherry represented Helping Hands and the Kris Kringle on the grant request letters. Ms. Cherry requested helping hands receive the water service granted for one year and only the minimum bill be covered. Ms. Cherry also requested $600.00 to be granted to the Kris Kringle program to help families in need during the holidays.

 

On roll call, the vote was:

 

AYES: 4- Trustees N. Owen, Smith, Bridgewater and Medeiros.

 

NAYS: 0

 

ABSENT: 2- Trustees Lowrey and Pitcher.

 

There being 4 affirmative votes the motion carried.

 

·         Kathy Weinzierl represented Olympia Pacesetters 4-H Club. The group has been planting flowers at the Veterans Memorial Garden and also plants the flowerpots on Main Street. The 4-H club also plants and maintains a garden on E. Boundary St. on village property. The produce from the garden is donated to helping hands for their food pantry day. Ms. Weinzierl would like to continue to use the village property for the garden and continue planting and maintaining the flowerpots on Main Street and the Veterans Memorial Garden.

 

Trustee Medeiros moved, seconded by Trustee Bridgewater to provide the requested grants to Olympia Pacesetters 4-H Club.

 

On roll call, the vote was:

 

AYES: 4- Trustees N. Owen, Smith, Bridgewater and Medeiros.

 

NAYS: 0

 

ABSENT: 2- Trustees Lowrey and Pitcher.

 

There being 4 affirmative votes the motion carried.

 

·         Kathy Weinzierl also discussed the possibility of a small shed and water spigot to be placed at the garden on East boundary. Ron Wade has been in contact with Trustee Pitcher on this matter. They would like to place a 10x12 shed on the property to keep flowerpots and watering cans. They would also like to place the water spigot inside of the shed. Mike Boitnott will check and see if there is a water curb stop still located at the property. Trustee Medeiros will follow up on this project.

V.                PUBLIC CONCERNS:

               No appointments at this time.

VI.             COMMITTEE REPORTS:

VII.         STREETS:

Trustee Smith reported the following to the Board:

·         Trustee Smith has checked with street superintendent Mike Boitnott and there is no problems to report.

·         Trustee Smith reviewed the approved MFT 2014 project.

·         Trustee Smith has asked Clerk Phillips to draw up a contract for the sidewalk repair to be performed on East main. The Village will do the work and bill the resident for half of the work.

·         Trustee Smith in the Board discussed a new snowplow. The truck companies have stopped making the size of truck the Village currently owns. The companies are only manufacturing the smaller or larger trucks.

VIII.      DRAINAGE:

                      Trustee Pitcher was absent, no report given:

IX.             Water:

        Trustee Jim Bridgewater reported the following to the Board:

 

·         Trustee Bridgewater reported Mike Boitnott has a meter count and has started ordering the meters.

·         Trustee Bridgewater discussed the Tonka inspection. Tonka was quite impressed with the condition of the system. They recommend the Tonka system be sandblasted and repainted due to some corrosion that has started. Trustee Bridgewater will check with some companies to get that were completed.

·         Trustee Bridgewater discussed the water drinking test quotes with the Board of Trustees. Water operator Brad Bode received quotes from three different companies. PDC, which the Village currently uses, IEPA and Suburban Labs. Brad Bode recommends we continue using PDC out of Peoria, due to deadlines for water sampling and some samples being hand-delivered.

 

Trustee Bridgewater moved, seconded by Trustee N. Owen to accept the drinking water testing quote from PDC.

 

On roll call, the vote was:

 

AYES: 4- Trustees N. Owen, Smith, Bridgewater and Medeiros.

 

NAYS: 0

 

ABSENT: 2- Trustees Lowrey and Pitcher.

 

There being 4 affirmative votes the motion carried.

 

·         Trustee Bridgewater is looking into finding a company to do the water main hook up on White Road.

X.                Health, Beautification &Welfare           

Trustee Medeiros reported the following to the Board:

 

·         Trustee Medeiros would like to research trash services and recycling.

XI.             COMMUNITY DEVELOPMENT:

            Trustee Lowrey was absent, no report given.

XII.         POLICE:

           Police Chief Ed Petrey reported the following to the Board:

·         Police Chief Ed Petrey presented the Board with a monthly status reported dated: 4/17/14-5/15/14.

·         Chief Petrey reported that Loren Lamar is completing his last month of police training.

·         The Good Old Days committee also requested that a temporary one way traffic control to be put in effect making School Street to Grant Street to Main Street connecting back to Division Street all one way during the festival weekend. Chief Petrey and the Board of Trustees feel temporarily changing the streets to one way will add more confusion in the possibility of more accidents. The Board is not in favor of changing the traffic flow. Chief Petrey did offer to close down Armstrong Street one hour prior to the parade starting on Saturday.

·         The Board discussed and reviewed the Law Enforcement Mutual Aid Agreement (ILEAS) and resolution.

 

Trustee N .Owen moved seconded by Trustee Medeiros to approve the law enforcement mutual aid agreement and resolution 01/14 authorizing the execution of a law enforcement mutual aid agreement and the existence and formation of the Illinois law enforcement alarm system by intergovernmental cooperation.

 

 

On roll call, the vote was:

 

AYES: 4-, Trustees N. Owen, Bridgewater, Medeiros and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Pitcher and Lowrey.

 

There being 4 affirmative votes the motion carried

 

XIII.      LEGAL:

Attorney Mark McGrath reported the following to the Board:

·         Attorney McGrath reported 310 N. Kathleen is still proceeding ahead.

·         Attorney McGrath reported that Mary Paula Willett that purchased lot #9 of Olympia Estates will not be constructing a home on the lot due to personal reasons. The Homestead rebate for the lot will not be received if no home is built. Ms. Willett will be responsible to keep the lot maintained and cannot farm lot. Attorney McGrath will send her a letter.

·         Attorney McGrath discussed with the Board the construction of the new public works building. If the cost of the building or work to be done is over $20,000 bids must be taken. The Board must make motions for each individual job to be completed. If the Village is not taking bids for the building they must have a valid reason why they are not. Attorney McGrath has asked the Board to reconsider the motion made at the May 5, 2014 special meeting.

 

Trustee N. Owen moved, seconded by Trustee Medeiros to reconsider a motion made at the May 5, 2014 special meeting to authorize President Owen to spend up to $160,000.00 on a new public works building.

 

On roll call, the vote was:

 

AYES: 4-, Trustees N. Owen, Bridgewater, Medeiros and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Pitcher and Lowrey.

 

There being 4 affirmative votes the motion carried.

 

Trustee N. Owen moved, seconded by Trustee Medeiros to resend authorization to spend up to $160,000 that was approved at the May 5, 2014 meeting.

 

On roll call, the vote was:

 

AYES: 4- Trustees N. Owen, Bridgewater, Medeiros and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Pitcher and Lowrey.

 

There being 4 affirmative votes the motion carried.

 

 

 

 

XIV.       NEW BUSINESS:

 

·         The Board discussed the utilities for the new public works building. Street superintendent Mike Boitnott has been in contact with Ameren to get information on the power and gas supply for the building. Ameren will furnish to power poles to the building that will be placed on E. Main Street. Mike Boitnott has also contacted Williamson Excavating to receive a quote for the septic system.

·         The Board of Trustees reviewed and discussed the updated ad for the Good Old Days handbook. Trustee N. Owen recommended Clerk Phillips change the ad to reflect the summer flex hours.

 

Trustee Medeiros moved, seconded by Trustee N. Owen to approve the Good Old Days ad as amended, not to exceed $100.00.

 

On roll call, the vote was:

 

AYES: 4-, Trustees N. Owen, Medeiros, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Pitcher and Lowrey.

 

There being 4 affirmative votes the motion carried.

 

·         The Board of Trustees reviewed and discussed all of the grant letters that was received. Allin Township library requested white rock, time and machinery from the Village to improve the library and make a nice outdoor seating area. Mike Boitnott thinks it should only take about two buckets of gravel to complete their project. The Red Hat ladies have also requested a grant of $500.00 to also be used at the library to construct a fence, plant some flowers and purchase a bench or two.

Trustee N. Owen moved, seconded by Trustee Medeiros to approve the grant to Allin Township library white rock, time and machinery not to exceed $100.00.

On roll call, the vote was:

 

AYES: 4-, Trustees N. Owen, Bridgewater, Medeiros and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Pitcher and Lowrey.

 

There being 4 affirmative votes the motion carried.

 

Trustee N. Owen moved, seconded by Trustee Medeiros to table the grant to the Red Hat ladies until more research on the grant can be performed by Trustee Medeiros.

On roll call, the vote was:

 

AYES: 4-, Trustees N. Owen, Bridgewater, Medeiros and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Pitcher and Lowrey.

 

There being 4 affirmative votes the motion carried.

·         The Board of Trustees discussed the grant received from the Stanford good old days for $1,500.00 to be used towards the firework display at the festival.

 

Trustee Medeiros moved, seconded by Trustee N. Owen to approve a grant for Stanford Good Old Days Festival for $1,500.00 to be used towards fireworks.

On roll call, the vote was:

 

AYES: 4-, Trustees N. Owen, Bridgewater, Medeiros and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Pitcher and Lowrey.

 

There being 4 affirmative votes the motion carried.

 

·         Trustee Medeiros discussed the possibility of allowing chickens within Village limits. This matter will be tabled until more research can be done.

·         President Owen and Mike Boitnott discussed the purchase of a 2001 Ford diesel bucket truck with a 42 foot boom. The truck is currently on Bob Taylor’s lot and they are asking $8000.00 for the truck. Mike Boitnott said he could sandblast and repaint the truck.

Trustee Bridgewater moved, seconded by Trustee Medeiros to purchase the bucket truck not to exceed $8000.00 plus the cost of license and title fees.

 

On roll call, the vote was:

 

AYES: 4-, Trustees N. Owen, Bridgewater, Medeiros and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustee Pitcher and Lowrey.

 

There being 4 affirmative votes the motion carried

There being no further business to discuss, Trustee Bridgewater moved, seconded by Trustee Medeiros, to adjourn @9:21PM.

All in favor, AYE.         

Prepared by: Megan Phillips, Clerk/Collector