Village of Stanford
05/05/14 Special Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday May 5th, 2014

SPECIAL BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Special Board Meeting of the President and Board of Trustees for the Village of Stanford, held at Village Hall @6:00PM.

I.                   ROLL CALL:

Present:  5 – President John Owen, Trustees Jim Bridgewater, Jeremiah Pitcher, Homer Smith, and Nydra Owen.

Absent: 0

Also present: Sarah Lowrey and Treasurer Scott Eidenmiller

II.               NEW BUSINESS:

·         President Owen introduced Sarah Lowrey to the Board of Trustees. President would like to nominate Sarah to the Board of Trustees.

 

Trustee Bridgewater moved, seconded by Trustee Pitcher to appoint Sarah Lowrey to the Board of Trustees, replacing Trustee James Lozier’s chair expiring 2016.

 

 

On roll call, the vote was:

 

AYES: 4-, Trustees N. Owen, Bridgewater, Pitcher and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 4 affirmative votes the motion carried.

 

·         President Owen to appointed Sarah Lowrey, the Community Development Chair.

 

 

 

·         President Owen and the Board of Trustees discussed the construction of a new maintenance building. The Board reviewed the building quote received from Menards for a 50x100 steel building for the cost of $71,616.00, this price does not include delivery fees. The building is figured with floor heat for the whole building with 2” foam under slab, remesh for concrete, boiler and all valves. The building itself is insulated with R19 in the walls and R38 in the ceiling. The building will have a 1 foot overhangs and is lined with steel. The quote does not include concrete, temporary bracing, vapor barrier, electrical, plumbing or HVAC. President Owen is asking the Board for the authorization to spend up to $160,000.00 for all the material to construct and finish the building. Treasurer Eidenmiller will provide the Board with a monthly spread sheet of the purchases for the building. President Owen has also received the quote back from Old National Insurance for the liability insurance for the volunteers. The policy would cost the Village $500.00.

 

Trustee Pitcher moved, seconded by Trustee Bridgewater to authorize President Owen to spend up to $160,000.00 to buy, build and finish the new maintenance building from Menards.

 

 

On roll call, the vote was:

 

AYES: 5- Trustees N. Owen, Lowrey, Bridgewater, Pitcher and Smith.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

 

 

III:      MOTION TO ADJOURN @ 6:30PM

 

There being no further business to discuss, President Owen moved, seconded by Trustee Smith, to adjourn @6:30pm.

 

All in favor, AYE.

            Prepared by: Megan Phillips, Clerk/Collector