Village of Stanford
04/17/14 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday April 17th, 2014

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

            Delayed start to meeting, meeting opened at 7:23pm.

I.                   ROLL CALL:

Present:  5 –President John Owen, Trustees Jeremiah Pitcher, Jim Bridgewater, and Nydra Owen

Absent: 2 – Trustees Homer Smith and James Lozier

Also present: Chief Petrey, Treasurer Scott Eidenmiller, Attorney Mark McGrath and Katherine Mulvey with Farnsworth Group.

II.               APPROVAL OF CONSENT AGENDA:

Trustee Bridgewater moved, seconded by Trustee Smith to approve the consent agenda.

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N. Owen, Bridgewater and Pitcher.

 

NAYS: 0

 

ABSENT: 2- Trustee Lozier and Smith.

 

There being 4 affirmative votes the motion carried.

 

 

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board:

·         Treasurer Eidenmiller discussed the accounts and all the books are balancing.

Treasurer Eidenmiller informed the Board that money market savings accounts have been opened at Morton Community Bank for the water grant and building grant funds.

Treasurer Eidenmiller also discussed the new snowplow truck lease. The current model truck the village owns is no longer available for purchase. Only bigger or smaller trucks are available. Treasurer Eidenmiller will continue to research trucks.

 

·         President Owen and Treasurer Eidenmiller discussed employee compensation for 2014 with the Board of Trustees.

 

Trustee Pitcher moved seconded by N. Owen to approve the salary recommendations for employees for 2014, effective May 1, 2014.

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N. Owen, Bridgewater and Pitcher.

 

NAYS: 0

 

ABSENT: 2- Trustee Lozier and Smith.

 

There being 4 affirmative votes the motion carried.

III.            APPOINTMENTS:

·         President Owen appointed Ed Petrey as the Village Police Chief.

·         President Owen appointed Megan Phillips as the Village Clerk/Collector.

·         President Owen appointed Scott Eidenmiller as the Village Treasurer.

·         President Owen appointed Brad Bode as the Village water operator.

Trustee Pitcher moved seconded by Trustee Bridgewater to accept the nominated appointments starting May 1, 2014 through May 1, 2015.

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N. Owen, Bridgewater and Pitcher.

 

NAYS: 0

 

ABSENT: 2- Trustee Lozier and Smith.

 

There being 4 affirmative votes the motion carried.

IV.             PRESENTATIONS:

No appointments at this time.

V.                PUBLIC CONCERNS:

               No appointments at this time.

VI.             COMMITTEE REPORTS:

VII.         STREETS:

Trustee Smith was absent, no report given:

·         Katherine Mulvey with Farnsworth Group presented the Board with the 2014 MFT (Motor Fuel Tax) Street repair program resolution 03-14. Last year the Village received about $14,000 of MFT funds. Katherine, Steve Myers and Street superintendent Mike Boitnott surveyed the streets last week. The spray patch and seal coating for 2014 will cost about $26,000. The spray patch and seal coating work will be performed on Main Street, the south side of Boundary St., Kathleen and Chestnut.

President Owen moved seconded by Trustee N. Owen to adopt Resolution 03-14 for the maintenance of streets and highways by municipality under the Illinois Highway code motor fuel tax.

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N. Owen, Bridgewater and Pitcher.

 

NAYS: 0

 

ABSENT: 2- Trustee Lozier and Smith.

 

There being 4 affirmative votes the motion carried.

 

 

VIII.      DRAINAGE:

                      Trustee Pitcher reported the following to the Board:

·         Trustee Pitcher reported that the Village has received a grant from Allin Township in the amount of $3,430.00 to be used towards the water meter program.

·         Trustee Pitcher reported the grant funds for the water meter program and maintenance building have been received.

IX.             Water:

        Trustee Jim Bridgewater reported the following to the Board:

 

·         Trustee Bridgewater and the Board reviewed the water meter replacement letter and approved it. Clerk Phillips will mail the letters.

·         Trustee Bridgewater discussed the OSHA violations that were brought forward by Pittsburgh Tanks. Superintendent Mike Boitnott has talked to Steve Myers with Farnsworth about the water tower ladder design. Mr. Myers recommends the village not to change the ladder, it was designed that way.

X.                Health, Beautification &Welfare           

No new report at this time.

XI.             COMMUNITY DEVELOPMENT:

            Trustee Lozier was absent, no report given.

XII.         POLICE:

           Police Chief Ed Petrey reported the following to the Board:

·         Police Chief Ed Petrey presented the Board with a monthly status reported dated: 3/20/14-4/17/14.

·         Chief Petrey requested an ordinance requiring all homes to have the house number posted.

·         Police Chief Petrey discussed the possible sale of a bulletproof vest owned by the Stanford Police Department. The Village of Danvers would like to buy the unused bulletproof vest. Chief Petrey is would like to sell the vest to them for $250. The price of the vest new was $699. The Village received a grant towards the vest and only paid $349 out-of-pocket. The Village Board would like to discount another 20% off of the $349 we have paid for the vest and the year of use bringing the selling price of the vest $250.

 

Trustee N .Owen moved seconded by Trustee Pitcher to authorize the sale of the bulletproof vest no longer in use by the Village of Stanford to the Village of Danvers in the amount of $250.

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N. Owen, Bridgewater and Pitcher.

 

NAYS: 0

 

ABSENT: 2- Trustee Lozier and Smith.

 

There being 4 affirmative votes the motion carried.

 

Trustee N. Owen moved, seconded by Trustee Pitcher to approve Chief Petrey to order a new mobile data computer not to exceed $5000.00.

                        On roll call, the vote was:

AYES: 4- Trustee Pitcher, Trustees N. Owen, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 1- Trustees Lozier.

 

There being 4 affirmative votes the motion carried.

 

·         The ILESA agreement and resolution has been tabled until next month’s meeting.

·         President Owen and the Board of Trustees discussed the possibility of an assistant Police Chief position. Chief Petrey would appoint the assistant Police Chief if this position is created.

 

Trustee N .Owen moved seconded by Trustee Pitcher to authorize the new part-time position for an Assistant Police Chief.

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N. Owen, Bridgewater and Pitcher.

 

NAYS: 0

 

ABSENT: 2- Trustee Lozier and Smith.

 

There being 4 affirmative votes the motion carried.

XIII.      LEGAL:

Attorney Mark McGrath reported the following to the Board:

·         Attorney Mark McGrath reported that the papers for 310 North Kathleen St. have been served. Attorney McGrath presented an affidavit for the Police Chief and Clerk to sign for the past due water bills at the property.

·         All other agenda items were tabled at this time.

XIV.       NEW BUSINESS:

 

·         Clerk Phillips presented the Board with Trustees James Lozier’s resignation.

 

Trustee Pitcher moved seconded by Trustee Bridgewater to accept Trustee James Lozier’s resignation.

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N. Owen, Bridgewater and Pitcher.

 

NAYS: 0

 

ABSENT: 2- Trustee Lozier and Smith.

 

There being 4 affirmative votes the motion carried.

 

·         President Owen and the Board of Trustees discussed the construction of the new maintenance building. President Owen has volunteer workers lined up to help with the construction of the new building. President Owen contacted IML (Illinois municipal league) on volunteer liability insurance. IML directed President Owen to a company called Old National Insurance. Old National provides insurance for volunteer work. The Village will be receiving a quote for the cost of the policy.

 

President Owen moved seconded by Trustee Pitcher to allow Clerk Phillips, President Owen and Trustee N. Owen to proceed with the application for Old National Insurance.

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N. Owen, Bridgewater and Pitcher.

 

NAYS: 0

 

ABSENT: 2- Trustee Lozier and Smith.

 

There being 4 affirmative votes the motion carried.

 

·         Clerk Phillips discussed the need for new flag holders for the Village flag program.

 

Trustee Pitcher moved, seconded by Trustee N. Owen to approve the purchase of new flag holders for the village flag program not to exceed $325.

 

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N. Owen, Bridgewater and Pitcher.

 

NAYS: 0

 

ABSENT: 2- Trustee Lozier and Smith.

 

There being 4 affirmative votes the motion carried.

 

·         All other agenda items were tabled at this time

 

There being no further business to discuss, Trustee N. Owen moved, seconded by Trustee Bridgewater, to adjourn @9:14PM.

All in favor, AYE.       

Prepared by: Megan Phillips, Clerk/Collector