Village of Stanford
3/20/14 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday March 20th, 2014

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

I.                   ROLL CALL:

Present:  4 –President John Owen, Trustees Homer Smith, Jim Bridgewater, and Nydra Owen

Absent: 2 – Trustees James Lozier and Jeremiah Pitcher

Also present: Chief Petrey, Officer in training Loren LaMar, Streets Superintendent Mike Boitnott, Treasurer Scott Eidenmiller and Attorney Mark McGrath.

II.               APPROVAL OF CONSENT AGENDA:

Trustee Bridgewater moved, seconded by Trustee Smith to approve the consent agenda.

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N. Owen, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustees Pitcher and Lozier.

 

There being 4 affirmative votes the motion carried.

 

 

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board:

Treasurer Eidenmiller discussed the accounts and all the books are balancing.

Treasurer Eidenmiller is still checking on information for a new Village snowplow truck. President Owen would like Treasurer Eidenmiller to keep a close eye on the water accounts due to Trustee Bridgewater having several expenditures in the upcoming months from the water accounts.

 

III.            APPOINTMENTS:

              No appointments at this time.

IV.             PRESENTATIONS:

No appointments at this time.

V.                PUBLIC CONCERNS:

               No appointments at this time.

VI.             COMMITTEE REPORTS:

VII.         STREETS:

Trustee Smith reported the following to the Board:

·         Trustee Smith discussed the sidewalk repair and replacement at 104 East Main Street. Trustee Smith would like a contract drawn up for this.

·         All other agenda items were tabled at this time.

VIII.       DRAINAGE:

                      **Trustee Pitcher arrived at 7:55PM**

               Trustee Pitcher reported the following to the Board:

·         Trustee Pitcher discussed the building grant and water meter grant with the Board. Trustee Pitcher and Clerk Phillips have received the welcome package for the grants.  The first 25% of each grant has been mailed to the Village. Clerk Phillips and Treasurer Eidenmiller will set up money market savings accounts for the grant money.

·         All other agenda items were tabled at this time.

IX.             Water:

        Trustee Jim Bridgewater reported the following to the Board:

 

·         Trustee Bridgewater has received more information on the Tonka quote. Tonka will require the Village to have a lift to service the Tonka system. The Village can rent a lift from Sunbelt for $300 a day. The lift will be needed for a day and a half.

 

Trustee Bridgewater moved, seconded by Trustee N. Owen to accept the quote for inspection of the upper Tonka not to exceed $5000.00.

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N. Owen, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustees Pitcher and Lozier.

 

There being 4 affirmative votes the motion carried.

 

·         Trustee Bridgewater discussed the annual Corrpro (Cathodic Protection Corrosion Control System) contract.

 

Trustee Bridgewater moved, seconded by Trustee N. Owen to accept the annual Corrpro contract (AA), and the additional light bulbs for the water tower as needed.

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N. Owen, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustees Pitcher and Lozier.

 

There being 4 affirmative votes the motion carried.

 

 

·         Trustee Bridgewater discussed the water meter quotes he has received. Trustee Bridgewater would like to go with the quote from IMCO utility supply company for the water meters. Street Superintendent Mike Boitnott already has a few of these meters on hand. Trustee Bridgewater and the Board also discussed the in-house water shut offs that are recommended to be installed if not already in place. The Board noted that the Village has received a grant in the amount of $ 25,000.00 from the State of Illinois to help pay for the water meters.

 

Trustee Bridgewater moved, seconded by Trustee Smith to accept the quote from IMCO for the new water meters not to exceed $52,000.00.

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees N. Owen, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustees Pitcher and Lozier.

 

There being 4 affirmative votes the motion carried.

 

·         All other agenda matters was tabled at this time.

X.                 Health, Beautification &Welfare           

No new report at this time.

 

XI.             COMMUNITY DEVELOPMENT:

            Trustee Lozier was absent, no report given.

XII.         POLICE:

           Police Chief Ed Petrey reported the following to the Board:

·         Police Chief Ed Petrey presented the Board with a monthly status reported dated: 2/13/14-3/20/14.

·         Chief Petrey discussed squad car computer a.k.a. mobile data computer. The MDC (mobile data computer) is outdated. The MDC is currently running on windows XP which will no longer be supported after April 8, 2014. Chief Petrey is trying to receive a grant to cover the cost and installation of the new MDC.

 

 

 

 

 

 

 

Trustee N. Owen moved, seconded by Trustee Pitcher to approve Chief Petrey to order a new mobile data computer not to exceed $5000.00.

                        On roll call, the vote was:

AYES: 4- Trustee Pitcher, Trustees N. Owen, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 1- Trustees Lozier.

 

There being 4 affirmative votes the motion carried.

 

·         President Owen would like Chief Petrey to check on the cost to have one of our officers certified to preform Breathalyzer testing.

XIII.      LEGAL:

Attorney Mark McGrath reported the following to the Board:

·         Attorney Mark McGrath reported that the papers for 310 North Kathleen St. have been served.

·         The sale of lot #3 of Olympia Estates has fallen through, the Village kept the $2000 in earnest money.

·         The red water easements have been signed and are ready for board approval.

 

Trustee N. Owen moved, seconded by Trustee Pitcher to accept the red water pit easements.

 

On roll call, the vote was:

 

AYES: 4- Trustee Pitcher, Trustees N. Owen, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 1- Trustees Lozier.

 

There being 4 affirmative votes the motion carried.

 

 

 

 

XIV.       NEW BUSINESS:

 

·         Clerk Phillips presented the Board with Resolution 02-14 regarding the release of closed session minutes.

 

Trustee N. Owen moved, seconded by Trustee Pitcher to adopt resolution 02–14 regarding the release of closed session minutes.

 

On roll call, the vote was:

 

AYES: 4-Trustee Pitcher, N. Owen, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 1- Trustees Lozier.

 

There being 4 affirmative votes the motion carried.

 

·         The Board discussed Mike Boitnott’s 2014 work contract. Mike would like his contract to reflect previous Board decision of the Village paying $500 of Mike’s $1000 insurance deductible. No other changes will be made to the contract.

 

Trustee Pitcher moved, seconded by Trustee Bridgewater to approve the changes to Mike’s contract and the annual 3% raise.

 

On roll call, the vote was:

 

AYES: 4-Trustee Pitcher, N. Owen, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 1- Trustees Lozier.

 

There being 4 affirmative votes the motion carried

·         All other agenda items were tabled at this time

 

There being no further business to discuss, Trustee N. Owen moved, seconded by Trustee Bridgewater, to adjourn @9:01PM.

All in favor, AYE.       

Prepared by: Megan Phillips, Clerk/Collector