Village of Stanford

02/13/14 Regular Meeting Minutes

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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday February 13th, 2014

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

I.                   ROLL CALL:

Present:  4 –President John Owen, Trustees Homer Smith, Jim Bridgewater, and James Lozier.

Absent: 2 – Trustees Nydra Owen and Jeremiah Pitcher

Also present: Chief Petrey, Officer in training Loren LaMar, Streets Superintendent Mike Boitnott and Attorney Mark McGrath.

II.               APPROVAL OF CONSENT AGENDA:

 

President Owen moved, seconded by Trustee Bridgewater to approve the consent agenda.

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees Lozier, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustees Pitcher and N. Owen.

 

There being 4 affirmative votes the motion carried.

 

 

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller was absent, no report given:

III.            APPOINTMENTS:

              No appointments at this time.

IV.             PRESENTATIONS:

No appointments at this time.

V.                PUBLIC CONCERNS:

               No appointments at this time.

VI.             COMMITTEE REPORTS:

STREETS:

Trustee Smith reported the following to the Board:

·         Trustee Smith discussed tool purchases that have been made and additional tools that still need to be purchased.

·         All other agenda items were tabled at this time.

            DRAINAGE:

               Trustee Pitcher was absent, no report given.

Water:

        Trustee Jim Bridgewater reported the following to the Board:

 

·         Trustee Bridgewater has received more information on the Tonka quote. Trustee Bridgewater still needs the prices of water equipment and chemical costs. The Tonka Company will check the lower Tonka system while they are here inspecting the upper Tonka same price of $4,200.00.

·         Trustee Bridgewater has also received a couple new quotes for the water meters. He was not impressed with these quotes.

·         Trustee Bridgewater is still working on the water policies.

·         Trustee Bridgewater is still working on the 20 year plan for water upgrades and maintenance.

·         All other agenda matters was tabled at this time.

        Health, Beautification &Welfare           

No new report at this time.

 

        COMMUNITY DEVELOPMENT:

            Trustee Lozier reported the following to the Board:

·         Trustee Lozier presented the Board of Trustees with the completed Grant letter. Clerk Phillips will mail the letter to those who apply for grants from the Village.

·         Trustee Lozier is still checking into generator quotes for the Village Hall.

        POLICE:

           Police Chief Ed Petrey reported the following to the Board:

·         Police Chief Ed Petrey presented the Board with a monthly status reported dated: 1/16/14-2/13/14.

VII.         LEGAL:

Attorney Mark McGrath reported the following to the Board:

·         Attorney Mark McGrath reported that the papers for 310 North Kathleen St. have been served.

·         The red water easements have not been signed yet, Clerk Phillips and Mike Boitnott will work on having these documents signed.

VIII.      NEW BUSINESS:

 

·         President Owen presented the Board with quotes from Menards for the material needed for the new buildings. For a 50X100 maintenance building, the materials would cost $71,616.00. The materials for Village Hall will cost $16,152.00.

·         Clerk Phillips presented the Board with Resolution 01-14 to destroy executive session tapes.

 

President Owen moved, seconded by Trustee Lozier to approve resolution 01–14 to destroy executive session tapes.

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees Lozier, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustees Pitcher and N. Owen.

 

There being 4 affirmative votes the motion carried.

 

·         The Board discussed an additional Morton Bank Visa card for Police Chief Petrey. This card will have a $500 spending limit.

 

President Owen moved, seconded by Trustee Lozier to approve the Visa card for Chief Petrey, with a $500 spending limit.

 

On roll call, the vote was:

 

AYES: 4- President Owen, Trustees Lozier, Bridgewater and Smith.

 

NAYS: 0

 

ABSENT: 2- Trustees Pitcher and N. Owen.

 

There being 4 affirmative votes the motion carried.

 

·         The Board discussed the emergency notification service. This service can send out calls, text messages or emails to alert residents of possible emergency situations. Trustee Lozier is going to check into these services.

 

There being no further business to discuss, Trustee Bridgewater moved, seconded by Trustee Lozier, to adjourn @7:52PM.

All in favor, AYE.         

           

Prepared by:

 Megan Phillips, Clerk/Collector