Village of Stanford

01/16/2014 Regular Meeting Minutes

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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday January 16th, 2014

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

I.                   ROLL CALL:

Present:  6 –President John Owen, Trustees Homer Smith, Jim Bridgewater, Jeremiah Pitcher, James Lozier and Nydra Owen.

Absent: 0

Also present: Chief Petrey Treasurer Scott Eidenmiller, Officer in training: Loren LaMar and Attorney Mark McGrath.

II.               APPROVAL OF CONSENT AGENDA:

 

Trustee N. Owen moved, seconded by Trustee Pitcher to approve the consent agenda.

 

On roll call, the vote was:

 

AYES: 5- Trustees Lozier, Pitcher, Bridgewater Smith and N. Owen.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

 

 

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board of Trustees:

  • Treasurer Eidenmiller discussed with the Board of Trustees the possibility of a lease for a new dump truck. The current Village dump truck has been paid for. Treasurer Eidenmiller would like the board to take this into consideration. The new truck lease can be levied at 100%. The old truck could be sold and the funds could be used towards streets, sidewalks, etc. We would raise the levy cover the new truck. It would be the same process as the Village did to get the new Police car and Village truck. President Owen would like to know how this would affect taxes. Treasurer Eidenmiller will check into this. Treasurer Eidenmiller would like to have all the answers for the Board before we go forth. President Owen would like for Trustee Bridgewater and Trustee Smith to work with Treasurer Eidenmiller on this project, and to have all the information by the May meeting.

  • Treasurer Eidenmiller discussed the work John Grimes has been doing for the Village. Mr. Grimes has been working on W-2s, 1099s and some pre-audit work. President Owen would like to have Mr. Grimes out on a quarterly basis to double check the 941 forms.

     

    Trustee N. Owen moved, seconded by trustee Bridgewater to approve John Grimes to review the quarterly payroll taxes for the year 2014, if problems arise extend his help for 2015.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees Lozier, Pitcher, Bridgewater Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 5 affirmative votes the motion carried.

III.            APPOINTMENTS:

              No appointments at this time.

IV.             PRESENTATIONS:

No appointments at this time.

V.                PUBLIC CONCERNS:

               No appointments at this time.

VI.             COMMITTEE REPORTS:

STREETS:

Trustee Smith reported the following to the Board:

  • Trustee Smith complemented Street supervisor Mike Boitnott on his snowplowing.

  • Trustee Smith has received the list of needed tools from Mike Boitnott. Mike is still working on the wish list of tools.

  • All other agenda items were tabled at this time.

            DRAINAGE:

               Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher has been in contact with Eric Cheek with DECO. Mr. Cheek told Trustee Pitcher that the village should receive the packet for the water grant in 2 to 3 weeks. The start date of the project will be February 1, 2014 the ending date the February 1, 2016. At this time the project must be completed. President Owen would like for Trustee Pitcher to check with Mr. Cheek to see if he is handling the municipal structure grant as well.

  • All other agenda items were tabled at this time.

     

              Water:

        Trustee Jim Bridgewater reported the following to the Board:

 

  • Trustee Bridgewater has been in contact with David Anderson with Tonka. Trustee Bridgewater received a quote to inspect the Tonka system. The system must be inspected before any upgrades can be completed. The inspection will take three days at a cost of $4200. The Board would like to know if this cost would include the inspection of the lower Tonka. Trustee Bridgewater will check into this.

  • Trustee Bridgewater has also received quotes for the water meters. He received a quote from HD supply waterworks in the amount of $145,044.00. Trustee Bridgewater also received new quotes from IMCO. IMCO quoted $51,747.50 for brass meters and $49,767.50 for the composite meters. The Board would like Trustee Bridgewater to check with the other local villages to see who provides them with their meters.

  • Trustee Bridgewater is still working on the water policies.

  • Trustee Bridgewater is still working on the 20 year plan for water upgrades and maintenance.

  • All other agenda matter was tabled at this time.

        Health, Beautification &Welfare           

No new report at this time.

 

        COMMUNITY DEVELOPMENT:

            Trustee Lozier reported the following to the Board:

  • Trustee Lozier discussed the quote he received from Birkey’s for a generator to power Village Hall. Trustee Lozier believes a 9000 watt generator would sufficiently power Village Hall. The generator Trustee Lozier received the quote for is not a self-starting generator. President Owen would like to see a self-starting unit at Village Hall. Trustee Lozier is going to do some more checking on generators.

  • Trustee Lozier and Trustee Bridgewater are still working on the grant application letters.

        POLICE:

           Police Chief Ed Petrey reported the following to the Board:

  • Police Chief Ed Petrey presented the Board with a monthly status reported dated:  12/19/13-01/16/14.

  • Chief Petrey discussed the ordering of the new Taser. Chief Petrey was planning on purchasing the new Taser from Ray O’ Heron. Ray O’ Heron no longer carries Tasers and Chief Petrey had to order the Taser from another company. The Taser now will cost $75 more than was originally quoted.

VII.         LEGAL:

Attorney Mark McGrath reported the following to the Board:

  • Attorney Mark McGrath presented the Board with an updated copy of the Olympia Estates covenants. President Owen and the Board of Trustee reviewed the changes to the amended Olympia Estates covenants.

     

    Trustee N .Owen moved, seconded by Trustee Pitcher to approve the second amendment of the Olympia Estates covenants as modified.

     

     

     

    On roll call, the vote was:

     

    AYES: 5- Trustees Lozier, Pitcher, Bridgewater Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 5 affirmative votes the motion carried.

     

  • Attorney McGrath presented the Board with updated copies of the red water pit easements. These need to be signed by the property owners. President Owen and Clerk Phillips will work on getting the signed.

     

VIII.      NEW BUSINESS:

 

  • President Owen in the Board of Trustees discussed the Show Bus Grant for 2014.

     

    Trustee Pitcher moved, seconded by Trustee Smith to grant the show bus $200 for 2014.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees Lozier, Pitcher, Bridgewater Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 5 affirmative votes the motion carried.

     

  • President Owen and the Board of Trustees discussed a possible intergovernmental agreement between the Village and Allin Township for snow removal at the community center. President Owen has spoken with Shawn Desch on this possible agreement. Attorney McGrath can draw up and in governmental agreement if the Village Board and the Township agrees on one. President Owen has asked Clerk Phillips to invite Sean Desch, Ron Dubbelde and Mike Boitnott to the next meeting to discuss this matter.

  • Clerk Phillips received a quote from Facet for new office computers at a cost of $1830.91. One of Facets technicians has recently worked on the computers and believes they are in need of replacement. Clerk Phillips will check with them to see if any of our current computer hardware would be compatible with the new systems. Clerk Phillips also discussed the need to replace the router due to constant technical issues.

     

    Trustee N. Owen moved, seconded by trustee pitcher to install a new computer system and router in Village Hall not to exceed $2500, to be paid half from water fund and half from general fund.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees Lozier, Pitcher, Bridgewater Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 5 affirmative votes the motion carried.

     

     

There being no further business to discuss, Trustee N. Owen moved, seconded by Trustee Pitcher, to adjourn @8:56PM.

All in favor, AYE.         

           

 

Prepared by:

 Megan Phillips, Clerk/Collector