Village of Stanford
12/19/13 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday December 19th, 2013

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

I.                   ROLL CALL:

Present:  6 –President John Owen, Trustees Homer Smith, Jim Bridgewater, Jeremiah Pitcher, James Lozier and Nydra Owen.

Absent: 0

Also present: Chief Petrey Treasurer Scott Eidenmiller, Steve Meyers with Farnsworth Group and Eric Geurts.

II.               APPROVAL OF CONSENT AGENDA:

 

Trustee N. Owen moved, seconded by Trustee Bridgewater to approve the consent agenda.

 

On roll call, the vote was:

 

AYES: 5- Trustees Lozier, Pitcher, Bridgewater Smith and N. Owen.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

 

 

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board of Trustees:

  • Treasurer Eidenmiller has provided the Board with a loss and profit report. President Owen and the Board of Trustees reviewed and discussed the report.

III.            APPOINTMENTS:

              No appointments at this time.

IV.             PRESENTATIONS:

V.                PUBLIC CONCERNS:

VI.             COMMITTEE REPORTS:

 

STREETS:

Trustee Smith reported the following to the Board:

  • Trustee Smith has spoken with Mr. Ballard at 104 E Main Street. Mr. Ballard has agreed to pay 50% of the sidewalk repairs needed in front of his residents. Trustee Smith will check with Attorney McGrath on the necessary documents for this agreement.

  • Trustee Smith is going to check with Mike on his tool needs. President Owen would like to see a must have list and a wish list for tools. Trustee Smith will have him compile this list. 

     

            DRAINAGE:

               Trustee Pitcher reported the following to the Board:

  • Trustee Pitcher has been in contact with Eric Cheek with DECO. Trustee Pitcher said the $2,500.00 of the $25,000.00 grant had been set aside for engineer costs. Trustee Pitcher said that the engineer cost will be removed from the grant, because the Village will not be using engineers on this project. The grant will only cover the cost of materials and not labor. Trustee Pitcher said we will receive 25% of the $25,000.00 up front, and hopefully we will receive this money by the end of January, 2014. There is no early completion fee if the project is completed before the two years is up.

     

    Trustee Bridgewater moved, seconded by Trustee Lozier to authorize Trustee Jeremiah Pitcher to be the signator for the grant forms.

     

    On roll call, the vote was:

     

    AYES: 4- President John Owen, Trustees Lozier, Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 2-Trustee Bridgewater and Pitcher.

     

    There being 4 affirmative votes the motion carried.

     

              Water:

Trustee Jim Bridgewater reported the following to the Board:

 

  • Trustee Bridgewater discussed the water meter quote from IMCO Utility Supply Co. Trustee Bridgewater and the rest of the Board would like to see a complete breakdown of the quote, along with warranty guidelines.

  • Trustee Bridgewater and the Board discussed Eric Geurt’s high water bill in September. A leak was never located. Mike Boitnott has since removed and replaced the water meter in the Geurt’s home. Mr. Geurt’s is asking forgiveness of this bill. The Board discussed the water leak policy and how Mr. Geurt’s did not fall into those guidelines due to a leak was never found. Trustee Bridgewater would like to ask the Board to forgive Mr. Geurt’s high water bill at this time, due to him being such a good customer; always pays his bill on time and reads meter monthly.

     

    Trustee Bridgewater moved, seconded by Trustee Smith to split the cost of Mr. Geurt’s water bill for September 2013, not to include the sewer or facility charges, and to send Mr. Geurt’s a check.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees Lozier, Smith, Bridgewater and Pitcher.

     

    NAYS: 0

     

    ABSENT: 0

    ABSTAIN: 1- Trustee N. Owen (abstain goes with the majority)

     

    There being 5 affirmative votes the motion carried.

     

  • All other agenda matter was tabled at this time.

            Health, Beautification &Welfare

No new report at this time.

 

        COMMUNITY DEVELOPMENT:

            Trustee Lozier had no new report as this time.

         POLICE:

           Police Chief Ed Petrey reported the following to the Board:

  • Police Chief Ed Petrey presented the Board with a monthly status reported dated:  11/21/13-12/19/13.

  • Chief Petrey discussed the need of a new Taser for the Police Department. Chief Petrey said the current one is about 5 years old, it is still operational but the Board may want to consider an upgrade.

     

    Trustee N .Owen moved, seconded by Trustee Bridgewater to authorize Chief Petrey to order a new Taser, plus four holsters not to exceed $1,500.00.

     

    On roll call, the vote was:

     

    AYES: 5- Trustees Lozier, Pitcher, Bridgewater Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 5 affirmative votes the motion carried.

     

 LEGAL:

Attorney Mark McGrath was absent due to personal reasons at this time.

  • President Owen and the Board of Trustee reviewed the amended Olympia Estates covenants. The Board feels that section (aa) needs changed a bit. The Board feels it needs to be changed to make sure it is clear that livestock feed can only be raised for each lot owner and cannot be raised for resale.

     

    Trustee Pitcher Moved Seconded by Trustee Bridgewater to authorize the changes to Olympia Estates covenants section (aa) to allow crops to be raised to feed the limited livestock for each lot owner, and crops cannot be raised for resale.

     

     

    On roll call, the vote was:

     

    AYES: 5- Trustees Lozier, Pitcher, Bridgewater Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 0

     

    There being 5 affirmative votes the motion carried.

     

NEW BUSINESS:

  • President Owen discussed the requested grant to the Triangle of Opportunity. The Board decided not to make this grant at this time.

  • All other new business was tabled at this time.

     

There being no further business to discuss, Trustee Bridgewater moved, seconded by Trustee Pitcher, to adjourn @8:25PM.

All in favor, AYE.       

           

 

Prepared by:

 Megan Phillips, Clerk/Collector