Village of Stanford

11/21/13 Regular Meeting Minutes

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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday November 21st, 2013

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

I.                   ROLL CALL:

Present:  4 –President John Owen, Trustees Homer Smith, James Lozier and Nydra Owen.

Absent: 1- Trustees Jeremiah Pitcher and Jim Bridgewater

Also present: Attorney Mark McGrath, Chief Petrey Treasurer Scott Eidenmiller, and Officer in Training Loran LaMAR, Mike Boitnott, Darla and Jerry Watkins, Carlisle Kelly, Steve Meyers with Farnsworth, Brian Bergen with Farnsworth, Kathy and Claire Weinzierl, Bailey Bauer, Nichole Wade and Drew Schmidgall.

II.               APPROVAL OF CONSENT AGENDA:

 

Trustee N. Owen moved, seconded by Trustee Smith to approve the consent agenda.

 

On roll call, the vote was:

 

AYES: 4- President John Owen, Trustees Lozier, Smith and N. Owen.

 

NAYS: 0

 

ABSENT: 2-Trustee Bridgewater and Pitcher.

 

There being 4 affirmative votes the motion carried.

 

President Owen and the Board of Trustees opened bids received for the 92 GMC work truck. Clinton Shaffer offered a sealed bid of $336.00. Carlisle Kelly offered a sealed bid of $100.00. Mr. Kelly was present for the opening of the bids and raised his bid to $350.00. The Board accepted the bid from Carlisle Kelly in the amount of $350.00, authorized the title to be transferred to Mr. Kelly in the exchange of payment of $350.00.

 

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board of Trustees:

  • Treasurer Eidenmiller discussed the account balances and was happy to report all the accounts have balanced. Treasurer Eidenmiller also presented President Owen and the Trustees with a loss and profit report.

  • Treasurer Eidenmiller also discussed applying for a Village credit card thru Morton Community Bank. The Board would like to apply for a card for emergency situations. The Board also would like the bill for the card, if used, to be paid right away to avoid any finance charges and monthly fees.  

     

    Trustee N. Owen moved, seconded by Trustee Lozier to approve a Morton Community Bank credit card with a credit limit of $500.00.

     

    On roll call, the vote was:

     

    AYES: 4- President John Owen, Trustees Lozier, Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 2-Trustee Bridgewater and Pitcher.

     

    There being 4 affirmative votes the motion carried.

     

III.            APPOINTMENTS:

              No appointments at this time.

IV.             PRESENTATIONS:

  • Kathy Weinzierl along with Claire Weinzierl, Bailey Bauer, Nichole Wade, and Drew Schmidgall represented Olympia Pacesetters 4-H. The girls presented the Board of Trustees with a PowerPoint presentation highlighting the 4-H garden and Helping Hands Community Center.

  • Steve Meyers with Farnsworth introduced Brian Bergan, new in the Farnsworth’s office. Brian will be working on grants and community development projects.

  • Realtor Darla Watkins presented the Board with a revised offer from Mary Willett for lot #9 of Olympia Estates. The only changes were date adjustment and who is to receive the earnest money. Darla presented Clerk Phillips with a check from Ms. Willett for the earnest money of $500.00 for the lot. Ms. Willett has not changed any of her prior building plans.

     

    Trustee N. Owen moved, seconded by Trustee Smith to approve contracts for lot #9 for the sale of the lot to Mary Willett, it’s a continuation of prior resolution

     # 03-13, with no change in the sale price.

     

    On roll call, the vote was:

     

    AYES: 4- President John Owen, Trustees Lozier, Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 2-Trustee Bridgewater and Pitcher.

     

    There being 4 affirmative votes the motion carried.

V.                PUBLIC CONCERNS:

  • Eric Geurts still asking forgiveness for his high water bill. Mike Boitnott has replaced his old meter and Mike did not find any problems with the old one. With Water Trustee Bridgewater absent, the Board will wait for Trustee Bridgewater for the final decision.

VI.             COMMITTEE REPORTS:

 

STREETS:

Trustee Smith reported the following to the Board:

  • Trustee Smith has a quote for the sidewalk repair on East Main Street in front of the Ballard residents. The total cost would be $1480.00 for 296 total square feet. The Village would pay for half and the resident would be responsible for the other half of the repair. Trustee Smith will make contact with Mr. Ballard.

  • Trustee Smith is still looking into tools. Trustee Smith would like to table this matter at this time.

     

            DRAINAGE:

               Trustee Pitcher was absent.

              Water:

Trustee Jim Bridgewater was absent.

 

  • Mike Boitnott presented the Board with quotes from IMCO for new meters and radio read system. Mike believes that most of our meters will be compatible for use with the hot rod transmitters. President Owen would like to set a water committee meeting up to have IMCO come and present the committee with the equipment the company is offering.

            Health, Beautification &Welfare

  • EMA Director Phillips reported to President Owen and the Board of Trustees the problems the repeater had during the recent severe weather. When the power went off and the generator came on enteral fuses were blow. Jeff Wilcox was contacted to check the repeater. Mr. Wilcox took the repeater home and repaired the fuses. The repeater is fully operational now.

  • Kathy Weinzierl asked the Board if the Pacesetters 4-H Club could decorate a few of the flower pots on Main Street for the holidays.

     

    President Owen moved, seconded by Trustee Lozier to grant Olympia Pacesetters 4-H club up to $20.00 per four flower pots on Main Street to be decorated for the holidays.

     

    On roll call, the vote was:

     

    AYES: 4- President John Owen, Trustees Lozier, Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 2-Trustee Bridgewater and Pitcher.

     

    There being 4 affirmative votes the motion carried.

     

        COMMUNITY DEVELOPMENT:

            Trustee Lozier had no new report as this time.

         POLICE:

           Police Chief Ed Petrey reported the following to the Board:

  • Police Chief Ed Petrey presented the Board with a monthly status reported dated: 10/17/13- 11/21/13

 LEGAL:

Attorney Mark McGrath reported the following to the Board:

  • 310 N. Kathleen: Administrative Search warrant was served. Chief Petrey, Building inspector Mike Boitnott and inspector Larry Young entered the property photographed and documented the condition inside. Property is in very poor condition and has been recommended for demolition.

     

    President Owen moved, seconded by Trustee Lozier to allow McGrath Law Office’s P.C.  to proceed with the dangerous and unsafe building filing for 310 N. Kathleen.

     

    On roll call, the vote was:

     

    AYES: 4- President John Owen, Trustees Lozier, Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 2-Trustee Bridgewater and Pitcher.

     

    There being 4 affirmative votes the motion carried.

 

  • President Owen and the Board of Trustees discussed with Attorney McGrath the Olympia Estates covenants. The Board would like the covenants to be amended not to allow any farming once a home is built.

     

    Trustee N. Owen moved, seconded by Trustee Smith to amend the Olympia Estates covenants not allowing any farming after a lot has been built on.

     

    On roll call, the vote was:

     

    AYES: 4- President John Owen, Trustees Lozier, Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 2-Trustee Bridgewater and Pitcher.

     

    There being 4 affirmative votes the motion carried.

     

  • Attorney McGrath presented President Owen with the PTAX-300 forms for the former Rutledge property. Attorney McGrath needs for President Owen to sign the forms so they can be filed with the county.

     

    Trustee N. Owen moved, seconded by Trustee Smith to authorize President Owen to sign the PTAX-300, property tax exemption forms.

     

    On roll call, the vote was:

     

    AYES: 4- President John Owen, Trustees Lozier, Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 2-Trustee Bridgewater and Pitcher.

     

    There being 4 affirmative votes the motion carried.

     

  • Attorney McGrath presented the Board with the completed red water line easement for Mary Edwards. The easement for Sara Lowery is missing information. McGrath’s office has tried to contact Ms. Lowery for the information, unsuccessfully. Mike Boitnott will try to contact Ms. Lowery.

     

NEW BUSINESS:

  • President Owen and the Board of Trustee reviewed the annual Illinois Municipal League insurance payment.  ILM offered 4 options for payments; a one-time payment of $24,792.45 due 11/25/13, or two installments, the first payment being due 11/25/13 in the amount of $12,458.21, the second payments being due 05/16/14 in the amount of $12,458.20. The third option is the full payment amount by 12/13/13, the forth option being two installment payments the first being due 12/13/13 in the amount of $12,647.93 and the second of the forth option installment being due 05/16/13 in the amount of $12,647.92.

     

    Trustee N. Owen moved seconded by Trustee Smith to accept the seconded option, two payments the first $12,458.21 due 11/25/13 the seconded payment of $12,458.20 due 05/16/14 for the ILM insurance payment.

     

    On roll call, the vote was:

     

    AYES: 4- President John Owen, Trustees Lozier, Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 2-Trustee Bridgewater and Pitcher.

     

    There being 4 affirmative votes the motion carried.

 

 

 

 

 

  • President Owen and the Board of Trustee reviewed the annual contract with John Grimes, the Village’s CPA.

     

    Trustee N. Owen moved seconded by Trustee Lozier to approve the annual audit contract for 2014, presented by CPA John Grimes, authorizing President Owen to sign the contract.

     

    On roll call, the vote was:

     

    AYES: 4- President John Owen, Trustees Lozier, Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 2-Trustee Bridgewater and Pitcher.

     

    There being 4 affirmative votes the motion carried.

 

  • President Owen and the Board of Trustees reviewed the annual intergovernmental agreement for animal control services with McLean County.

     

    President Owen moved, seconded by Trustee Lozier to accept the intergovernmental agreement with McLean County animal control for 2014.

     

    On roll call, the vote was:

     

    AYES: 4- President John Owen, Trustees Lozier, Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 2-Trustee Bridgewater and Pitcher.

     

    There being 4 affirmative votes the motion carried.

 

 

  • The Board of Trustees discussed the Kris Kringle grant for 2013. Clerk Phillips informed the Board that $600.00 was granted last year.

     

    Trustee N. Owen moved, seconded by Trustee Lozier to grant Kris Kringle $750.00 for 2013.

     

    On roll call, the vote was:

     

    AYES: 4- President John Owen, Trustees Lozier, Smith and N. Owen.

     

    NAYS: 0

     

    ABSENT: 2-Trustee Bridgewater and Pitcher.

     

    There being 4 affirmative votes the motion carried.

     

There being no further business to discuss, President Owen moved, seconded by Trustee Lozier, to adjourn @10:00PM.

All in favor, AYE.         

           

 

Prepared by:

 Megan Phillips, Clerk/Collector