Village of Stanford

10/17/13 Regular Meeting Minutes

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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday October 17th, 2013

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

I.                   ROLL CALL:

 

Present:  5 –President John Owen, Trustees Jim Bridgewater, Homer Smith, Jeremiah Pitcher and Nydra Owen.

Absent: 1- Trustee James Lozier

Also present: Chief Ed Petrey, Treasurer Scott Eidenmiller, and Police Officer in training Loren LaMar, Attorney Mark McGrath, Realtor Darla Watkins, and Eric Geurts.

II.               APPROVAL OF CONSENT AGENDA:

 

Trustee N. Owen moved, seconded by Trustee Bridgewater to approve the consent agenda.

 

On roll call, the vote was:

 

AYES: 4- Trustees N. Owen, Bridgewater, Pitcher, and Smith.

 

NAYS: 0

 

ABSENT: 1-Trustee James Lozier

 

 

There being 4 affirmative votes the motion carried.

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board of Trustees:

  • Treasurer Eidenmiller discussed the financial reports distributed at the Board meetings. Clerk Phillips and Treasurer Eidenmiller and working to simplify the reports. Treasurer Eidenmiller also discussed quarterly reports he will be performing.

  • Treasurer Eidenmiller discussed the Olympia Estates lots that are being sold. He recommends all moneys from the sales go into the farmland account or a separate be opened for the sale money.

  • Treasurer Eidenmiller and Clerk Phillips discussed the Village applying for a credit card for emergency situations. Clerk Phillips compiled a list of possible cards to apply for. Clerk Phillips found the best card for the Village would be from Morton Community Bank, with an APR of 9.25% and no annual fee. The Board would like to table this matter until more research can be performed.

Trustee Bridgewater moved, seconded by Trustee Pitcher to accept the 2013 audit    performed by Certified Public Accountant John Grimes.

On roll call, the vote was:

AYES: 4- Trustees N. Owen, Bridgewater, Pitcher, and Smith.

 

NAYS: 0

 

ABSENT: 1-Trustee James Lozier

 

There being 4 affirmative votes the motion carried.

Trustee Pitcher, seconded by Trustee N. Owen to accept the annual Treasurer’s report fiscal year ending April 30, 2013.

On roll call, the vote was:

AYES: 4- Trustees N. Owen, Bridgewater, Pitcher, and Smith.

 

NAYS: 0

 

ABSENT: 1-Trustee James Lozier

 

There being 4 affirmative votes the motion carried.

 

 

 

 

            **NO bids were received on the 92 GMC work truck**

III.            PUBLIC CONCERNS:

Mr. Geurt’s is asking the Board for forgiveness on his August water bill. Mr. Geurt’s was billed for 34,000 gallons for water, but could not find a leak.

IV.             APPOINTMENTS:

No appointments at this time.

V.                PRESENTATIONS:

No Presentations at this time.

VI.             COMMITTEE REPORTS:

 

STREETS:

Trustee Smith reported the following to the Board:

  • Trustee Smith reported that Mike Boitnott is checking into cement bids for sidewalks. Trustee Smith is hoping the Labor’s School can help with the sidewalks when they have a class on sidewalks. Trustee Smith is checking on bids for the sidewalk repairs at Eric Ballard’s home on Main Street. Ballard’s will have to pay 50% of the repair bill.

  • Trustee Smith discussed the street sign that need to be replaced by 2015. Trustee Smith says there are 25 signs that need to be replaced.

     

    Trustee Smith moved, seconded by Trustee N. Owen to approve the purchase of street signs not to exceed $1000.00 and the signs must be purchased within 60 days of motion. 

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N. Owen, Bridgewater, Pitcher, and Smith.

     

    NAYS: 0

     

    ABSENT: 1-Trustee James Lozier

     

    There being 4 affirmative votes the motion carried.

     

    All other street agenda items were tabled at this time.

 DRAINAGE:

               Trustee Pitcher reported the following the Board:

  • Trustee Pitcher reported that he has no new grant information due to the government shut down.

  • Clerk Phillips reported to the Board that she has received a call from Steve Meyers with Fransworth Group. Steve Meyers reported to Clerk Phillips that the Village has been approved to receive a $25,000.00 grant towards water info-structure and water meters. Clerk Phillips is waiting for more information on the grant.

Water:

Trustee Jim Bridgewater reported the following to the Board:

 

  • Trustee Bridgewater has contacted Rural Water about the ladder design issue in the water tower. Trustee Bridgewater is hoping the design issue can be grandfathered in.

  • Trustee Bridgewater discussed the water leak policy and some additional changes that may need to be made. Trustee Bridgewater would like to meet with Mike Boitnott, Clerk Phillips and Trustee N.Owen to resolve the problems.

  • Trustee Bridgewater discussed the level pay on the water bills. The Board was not aware that level pays were ever offered on the water billing and would like to eliminate the level pay on all water bills.

     

    Trustee Bridgewater moved, seconded by Trustee N. Owen to approve the elimination of the level pay option on all water bills effective January 3rd, 2014.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N. Owen, Bridgewater, Pitcher, and Smith.

     

    NAYS: 0

     

    ABSENT: 1-Trustee James Lozier

     

    There being 4 affirmative votes the motion carried.

     

  • Trustee Bridgewater is working to get a bid for the upper Tonka upgrades.

  • Trustee Bridgewater is still working on the 20 year plan for water.

  • Trustee Bridgewater and the Board of Trustee discussed Eric Geurt’s water bill. Mike Boitnott is going to check his meter and replace it. Trustee Bridgewater would like to table this matter until the next regular Board meeting.

     

           

Health, Beautification &Welfare

            No reported given:

President Owen reported to the Board that the four Christmas tree decorations for the light poles that were ordered have been delivered.

 

    COMMUNITY DEVELOPMENT:

            Trustee Lozier was absent, no report given.

     POLICE:

            Chief Ed Petrey reported the following to the Board:

  • Chief Petrey presented the Board with a monthly status report for: 09/19/13 to 10/17/13.

  • Chief Petrey has reviewed the current ordinances relating to air riffle use within Village limits. Chief Petrey doesn’t believe that the ordinance needs to be changed.

     

    LEGAL:  

Attorney Mark McGrath reported the following to the Board:

 

  • 310 N. Kathleen; Chief Petrey along with Mike Boitnott and Larry Young, home inspector performed the administrative search warrant on the property. Chief Petrey reported that the home is in bad condition, lots of mold and rotting wood in the structure. Waiting on the report from Larry Young.

  • 212 W. Main, hold on agenda

  • 407 W. Boundary:  hold on agenda

  • 114 W. Main: hold on agenda

  • 103 S. Kathleen: hold on agenda

  • 312 W. Main- hold on agenda

  • 103 S. Grant-hold on agenda

     

  • Attorney Mark McGrath presented the Board with an ordinance correcting a typo in ordinance 09-13.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to accept ordinance correcting a typo in ordinance #09-13.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N. Owen, Bridgewater, Pitcher and Smith.

     

    NAYS: 0

     

    ABSENT: 1 Trustee James Lozier

     

    There being 4 affirmative votes the motion carried

     

  • Realtor Darla Watkins reported to the Board of Trustee that lot #3 of Olympia Estates is being sold. A realtor from the Peoria area is selling the lot. The buyers will be giving the Village $2000.00 in earnest money and the closing is scheduled for March 25th, 2014. The Village must have an appraisal done on the lot, and complete a resolution for the sale.

     

    Trustee Pitcher moved, seconded by Trustee Bridgewater to accept contract presented by Attorney Mark McGrath for the sale of lot #3 in Olympia Estates and authoring President John Owen to sign the contracts.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N. Owen, Bridgewater, Pitcher and Smith.

     

    NAYS: 0

     

    ABSENT: 1 Trustee James Lozier

     

     There being 4 affirmative votes the motion carried.

     

  • Realtor Darla Watkins reported that the buyer of lot #9 of Olympia Estates is waiting for a new appraisal. Closing date has been moved.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve President Owen and Clerk Phillips to make arrangements for a holiday party. The Village will pay for employees and spouses meal, and the Board Trustees will pay for their own meals.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N. Owen, Bridgewater, Pitcher and Smith.

     

    NAYS: 0

     

    ABSENT: 1 Trustee James Lozier

     

    There being 4 affirmative votes the motion carried.

     

     

     

     

            NEW BUSINESS:

 

  • Census has been tabled.

  • Construction of the new maintenance and Village Hall has been tabled.

  •  President Owen and The Board of Trustees discussed a holiday party for employees and Board Members. The Holiday party would have to be posted as a special meeting. The Board would like the Village to pay for employee and spouse’s meal. Trustees will have to pay for their own dinner if attending.

     

    Trustee N. Owen moved, seconded by Trustee Pitcher to approve President Owen and Clerk Phillips to make arrangements for a holiday party. The Village will pay for employees and spouses meal, and the Board Trustees will pay for their own meals.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N. Owen, Bridgewater, Pitcher and Smith.

     

    NAYS: 0

     

    ABSENT: 1 Trustee James Lozier

     

    There being 4 affirmative votes the motion carried.

     

  • Clerk Phillips has been approached by Jonathan Bethel in regards to court ordered community service he must perform. Mr. Bethel must perform 300 hours of work. Clerk Phillips along with Trustee Smith and President Owen will monitor the work.

     

    Trustee Pitcher moved, seconded by Trustee Smith to approve Jonathan Bethel to perform community service for the Village of Stanford.

     

    On roll call, the vote was:

     

    AYES: 4- Trustees N. Owen, Bridgewater, Pitcher and Smith.

     

    NAYS: 0

     

    ABSENT: 1 Trustee James Lozier

     

    There being 4 affirmative votes the motion carried

     

     

     

     

     

     

     

There being no further business to discuss, Trustee Bridgewater moved, seconded by Trustee N. Owen, to adjourn @9:25pm.

All in favor, AYE.       

           

Prepared by:

 Megan Phillips, Clerk/Collector