Village of Stanford
8/15/13 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday August 15th, 2013

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

I.                   ROLL CALL:

 

Present:  5 –President John Owen, Trustees Jim Bridgewater, Homer Smith Jeremiah Pitcher and Nydra Owen.

Absent: 1- James Lozier

Also present: Officer Lawrence Petrey, Treasurer Scott Eidenmiller, Realtor Darla Watkins and Attorney Mark McGrath. 

II.               APPROVAL OF CONSENT AGENDA:

 

Trustee Pitcher moved, seconded by Trustee Smith to approve the consent agenda.

 

On roll call, the vote was:

 

AYES: 4- Trustees N. Owen, Bridgewater, Pitcher, and Smith.

 

NAYS: 0

 

ABSENT: 1 Trustee James Lozier

 

 

There being 4 affirmative votes the motion carried.

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board of Trustees:

·         Treasurer Eidenmiller reported to the Board of Trustees that John Grimes has started his yearly audit and should have it completed by the next Board meeting.

·         Treasurer Eidenmiller reported that the Police Squad car is currently being built.

III.            PUBLIC CONCERNS:

 

No public concerns at this time.

IV.             APPOINTMENTS:

 

No appointments at this time.

V.                PRESENTATIONS:

 

No Presentations at this time.

VI.             COMMITTEE REPORTS:

 

STREETS:

Trustee Smith reported the following to the Board:

·         Trustee Smith reported that the policies and procedures are still being compiled.

·         Trustee Smith reported that he is still checking into the hearing impaired signs.

·         Trustee Smith has spoken with McLean County Highway department on the placement of school bus stop signs being located near our bus stops in town. In order to place the signs the school bus stop must have an obstructed view, hill or corner before the stop.

·         The Board is tabling the street signs grant at this time.

·         Trustee Smith is checking on tools. There was a sale a Sears, but the sale was already over. Trustee Smith has also looked at tools at Lowe’s. This matter will be tabled until more research can be done.

 

 DRAINAGE:

               Trustee Pitcher reported the following to the Board:

·         Trustee Pitcher has no drainage issues at this time.

·         Trustee Pitcher has reviewed the grant list provided by Nichole Mahrt an intern working for Attorney Mark McGrath’s office. Trustee Pitcher believes there are a few good grant opportunities on the list. Trustee Pitcher is also looking into grants presented by John Whalen, with the State of Illinois.

 Water:

Trustee Jim Bridgewater reported the following to the Board:

 

·         Trustee Bridgewater presented the Board of Trustees with a finalized copy of the water leak policy. The Board reviewed the policy.

 

Trustee N. Owen moved, seconded by Trustee Bridgewater to approve the water leak policy.

 

On roll call, the vote was:

 

AYES: 4- Trustees N. Owen, Bridgewater, Pitcher, and Smith.

 

NAYS: 0

 

ABSENT: 1 Trustee James Lozier

 

There being 4 affirmative votes the motion carried

 

·         Trustee N. Owen will help Trustee Bridgewater with the Tonka maintenance check list.

·         Trustee Bridgewater and Trustee N. Owen will have the 20 year plan for water completed by the end of the year.

·         Discussion of the upper Tonka system will be tabled until the next regular meeting.

            Health, Beautification &Welfare

            No reported given:

·         EMA director Megan Phillips reported that an additional key pad microphone is needed to set the storm siren off while mobile if needed. Director Phillips will check on the price of a microphone.

 

    COMMUNITY DEVELOPMENT:

            Trustee Lozier was absent, no report given.

     POLICE:

            Police Officer Lawrence Petrey reported the following to the Board:

·         Police Officer Lawrence Petrey presented the Board with a monthly status report for: 07/18/13 to 08/15/13.

·         Officer Petrey that no equipment purchases are needed at this time.

·         Intergovernmental between Stanford and McLean will be tabled until next regular meeting.

LEGAL:  

Attorney Mark McGrath reported the following to the Board:

 

·         310 N. Kathleen; moving ahead with administrative search warrant.

·         212 W. Main, hold on agenda

·         407 W. Boundary:  hold on agenda

·         114 W. Main: hold on agenda

·        103 S. Kathleen: hold on agenda

·        312 W. Main- hold on agenda

·        103 S. Grant-The Board of Trustees discussed the property and asked Clerk Phillips to send another letter to the owner and renter of the property to clean up the accumulated debris.

 

 

·         President Owen and the Board of Trustees discussed the disorderly conduct ordinance. Trustee N. Owen talked to Allin Township Park Board President along with Allin Township Board President to find out if alcohol is allowed at the Park and Township Building. Trustee N. Owen reported that there is no alcohol allowed at the Park, but the Township Building does allow alcohol to be consumed during private events held in the building. Attorney McGrath will make the appropriate changes to the ordinance and present it to the Board at the next regular meeting.  

·         Attorney Mark McGrath presented the Board of Trustees with the appraisal conducted by Brad Glassy for Olympia Estates lot #9. The cost of the appraisal was $250.00. The Board of Trustees reviewed the sale contract and the loan pre approval. Closing date on the lot is set for September 27th, 2013.

 

Trustee N. Owen moved, seconded by Trustee Bridgewater to adopt Resolution 03-13, to sell Olympia Estates lot #9 to Mary Paula Willett.

 

On roll call, the vote was:

 

AYES: 4- Trustees N. Owen, Bridgewater, Pitcher, and Smith.

 

NAYS: 0

 

ABSENT: 1 Trustee James Lozier

 

 

There being 4 affirmative votes the motion carried

 

            NEW BUSINESS:

 

·         Census has been tabled.

·         The Board is still waiting for approval of a DECO grant before they can move forward on the construction of a new maintenance building.

·          President Owen would like to keep Village Hall in the same location and still housing the Police station. President Owen is going to be some price checking for the cost of a new larger building.

·         Trustee Pitcher discussed with the Board the air riffle ordinance. Trustee Pitcher would like to see paint ball guns included in this ordinance. This matter will be tabled until more information is gathered.

 

There being no further business to discuss, Trustee n. Owen moved, seconded by Trustee Pitcher, to adjourn @8:53PM.

All in favor, AYE.         

           

Prepared by:

 Megan Phillips, Clerk/Collector