Village of Stanford
07/18/13 Regular Meeting Minutes
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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday July 18th, 2013

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

I.                   ROLL CALL:

 

Present:  4 –President John Owen, Trustees Jim Bridgewater, Homer Smith and Nydra Owen.

Absent: 1- Jeremiah Pitcher

Also present: Chief Ed Petrey, Treasurer Scott Eidenmiller Good Old Days President Angie Anderson and James Lozier. 

**Trustee Jeremiah Pitcher arrived to meeting at 7:15pm. **

II.               APPROVAL OF CONSENT AGENDA:

 

Trustee Pitcher moved, seconded by Trustee Smith to approve the consent agenda.

 

On roll call, the vote was:

 

AYES: 3- Trustees Bridgewater, Pitcher, and Smith.

 

NAYS: 0

 

ABSENT: 0

 

ABSTAIN: 1- Trustee N. Owen (Abstain goes with the majority)

 

There being 4 affirmative votes the motion carried.

 

 

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board of Trustees:

·         Treasurer Eidenmiller reported to the Board of Trustees that John Grimes has started his yearly audit.

·         Treasurer Eidenmiller presented the final appropriations work sheet to the Board of Trustees for approval.

 

Trustee N. Owen moved, seconded by Trustee Smith to adopt the appropriations ordinance for 2013-2014 as amended.

 

On roll call, the vote was:

 

AYES: 4- Trustees Smith, Pitcher, Bridgewater and N. Owen.

 

NAYS: 0

 

ABSENT: 0

 

There being 4 affirmative votes, the motion carried.

 

·         Treasurer Eidenmiller reported that all the lease paper work for the maintenance truck has been completed. President Owen hopes to have the truck delivered tomorrow.

 

Trustee N. Owen moved, seconded by Trustee Bridgewater to pass ordinance authorizing an equipment lease-purchase, Ordinance #05-13.

 

On roll call, the vote was:

 

AYES: 4-Trustees Smith, Pitcher, Bridgewater and N. Owen.

 

NAYS: 0

 

ABSENT: 0

 

There being 4 affirmative votes, the motion carried.

 

 

III.            PUBLIC CONCERNS:

 

·         Angie Anderson, President of Stanford Good Old Days had questions for the Board of Trustees and Police Chief Petrey concerning golf cart use by the Good Old Days committee. Police Chief Petrey and the Board agreed that the golf carts must be licensed by the Village and inspected by the Police Chief.

 

 

IV.             APPOINTMENTS:

 

·         President Owen appointed James Lozier as Village Trustee to replace Loren Lamar term to 2016 or next general election.

·         President Owen re-assigned committee chairs.

Trustee Nydra Owen –Police Chair

Trustee Jim Bridgewater-Water Chair

Trustee Jeremiah Pitcher-Drainage Chair

Trustee Homer Smith-Streets Chair

Trustee James Lozier-Community Development

 

**Trustee Bridgewater left meeting at 7:30pm ill. **

V.                PRESENTATIONS:

 

·         No Presentations at this time.

VI.             COMMITTEE REPORTS:

 

STREETS:

Trustee Smith reported the following to the Board:

·         Trustee Smith reported that Mike Boitnott has purchased most of the safety equipment that the Village was lacking.

·         Trustee Smith reported that he hasn’t had a chance to contact McLean County Highway department about the school bus stop signs to be located on Division Street.

·         Trustee Smith has not had a chance to check with Labor’s Union School on any sidewalk classed they may be conducting.

 

**Attorney Mark McGrath arrived at 7:45pm**

 

 DRAINAGE:

               Trustee Pitcher reported the following to the Board:

·         Trustee Pitcher has tried to contact the farmer unsuccessfully in regards to the south Kathleen Street catch basin.

·         Trustee Pitcher has no other drainage issues.

·         Trustee Pitcher is going to review the grant list provided by Nichole Mahrt an intern working for Attorney Mark McGrath’s office.

 Water:

Trustee Nydra Owen reported the following to the Board:

 

·         Trustee N. Owen reported that the confined space, authorized personal and other need signage from the water plant has been ordered and received.

·         Trustee N. Owen has completed the water leak policy and distributed copies to the Board.

·         Trustee N. Owen and Clerk Phillips discussed water accounts that have level pays. Trustee N. Owen would like to further research the current ordinances on level pay and discuss at next meeting.

·         Trustee N. Owen would like to table the Tonka service until next meeting.

 

 

 

            Health, Beautification &Welfare

            No reported given:

·         EMA director Megan Phillips reported that all the radios have been updated and the base unit with battery backup has been installed in Village Hall.

 

 

   COMMUNITY DEVELOPMENT:

            Trustee Bridgewater was absent, no report given.

·         President Owen reported that realtor Darla Watkins that currently has the Olympia Estates lots listed has some interested parties in the lots. There have been a lot of questions on the properties. This item will be table until a special meeting has been scheduled.

 

     POLICE:

            Police Chief Ed Petrey reported the following to the Board:

·         Police Chief Ed Petrey presented the Board with a monthly status reported dated: 06/20/13 to 07/18/13.

 

 

LEGAL:  

Attorney Mark McGrath reported the following to the Board:

 

·         310 N. Kathleen; moving ahead with administrative search warrant.

·         212 W. Main, hold on agenda

·         407 W. Boundary:  hold on agenda

·         114 W. Main: hold on agenda

·        103 S. Kathleen: hold on agenda

·        312 W. Main- Village has had problems with this vacant lot being mowed in a timely matter. Attorney Mark McGrath reported to the Board that this property is owned by a Sheree Embry and was deeded in a Trust in Attorney Alice Smalley as the Trustee. All notices should be given to Alice Smalley as Trustee.

 

 

·         President Owen and the Board of Trustees discussed the disorderly conduct ordinance with Attorney Mark McGrath and Chief Petrey. This matter will be tabled until the next special meeting.

·         Attorney Mark McGrath reported on the grant research. Nichole Mahrt our grant researcher has completed all grant research and has not found much. Ms. Mahrt is still looking into any possible grants for Police.

·         The Board of Trustees and Attorney Mark McGrath reviewed the protective covenants and the Homestead program for Olympia Estates. This matter will be tabled until the next special meeting.

·         The Board of Trustee discussed ordinance 151.19 in regards to fences within the Village. The Board would like to make some changes that would allow electric fences in Olympia Estates sub-division. This matter will be table until the next special meeting.

 

            NEW BUSINESS:

 

·         Census has been tabled.

·         The Board is still waiting for approval of a DECO grant before they can move forward on the construction of a new maintenance building.

·         Clerk Phillips is preparing a surplus ordinance for the sale of personal property being the 92 GMC utility truck. This matter will be tabled until the next special meeting.

·         Clerk Phillips researched a postage paid permit for the water billing. This could save the Clerk an hour or more in time that it takes to stamp each water post card. There is a $200.00 application fee and an annual fee of $200.00. In town mailing would cost .281 cents per mailing, out of town will be .33 cents a mailing.

 

Trustee N. Owen moved, seconded by Trustee Smith to proceed with the postage paid permit for the water post cards.

 

On roll call, the vote was:

 

AYES: 4- Trustees N. Owen, Smith, Pitcher and Lozier

 

NAYS: 0

 

ABSENT: 1- Trustee Bridgewater

 

There being 4 affirmative votes, the motion carried.

 

 

There being no further business to discuss, Trustee Pitcher moved, seconded by Trustee Smith, to adjourn @9:58PM.

All in favor, AYE.       

           

Prepared by:

 Megan Phillips, Clerk/Collector