Village of Stanford

06/20/13 Regular Meeting Minutes

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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday June 20th, 2013

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

I.                   ROLL CALL:

 

Present:  5 –President John Owen, Trustees Jim Bridgewater, Loren Lamar, Homer Smith and Nydra Owen.

Absent: 1- Jeremiah Pitcher

Also present: Chief Ed Petrey, Treasurer Scott Eidenmiller and Attorney Mark McGrath. 

II.               APPROVAL OF CONSENT AGENDA:

 

Trustee N. Owen moved, seconded by Trustee Bridgewater to approve the consent agenda, with Treasurer looking into at water account balance.

 

On roll call, the vote was:

 

AYES: 4- Trustees Bridgewater, Lamar, Smith and N. Owen.

 

NAYS: 0

 

ABSENT: Trustee Pitcher

 

There being 4 affirmative votes the motion carried.

 

LEGAL:  (Attorney Mark McGrath presented his report after the consent agenda due to a trial he has been in all week.)

Attorney Mark McGrath reported the following to the Board:

 

·         310 N. Kathleen; hold on agenda

·         212 W. Main, hold on agenda, President Owen reported that not much progress have been made on the property. President Owen will contact the owner of the property.

·         407 W. Boundary:  hold on agenda

·         114 W. Main: hold on agenda

·        103 S. Kathleen: hold on agenda

 

Trustee Lamar moved, seconded by Trustee N. Owen to approve the amendatory ordinance regarding ordinance fines as presented by Attorney Mark McGraths office.

 

On roll call, the vote was:

 

AYES: 4- Trustees Lamar, Bridgewater, Smith and N. Owen.

 

NAYS: 0

 

ABSENT: 1- Trustee Pitcher

 

There being 4 affirmative votes, the motion carried.

 

President Owen and the Board of Trustees discussed the changes to be made to the liquor license ordinance. The changes include hours of operation and owning the Village any moneys (ordinance fines, water bills).

 

Trustee N. Owen moved, seconded by Trustee Lamar to approve the liquor license ordinance with modifications on water bills, fines, and money owed to the Village.

 

On roll call, the vote was:

 

AYES: 4- Trustees Bridgewater, Smith, N. Owen and Lamar.

 

NAYS: 0

ABSENT: 1- Trustee Pitcher

 

There being 4 affirmative votes, the motion carried.

 

·         Attorney Mark McGrath discussed the letter from Homefield Energy his office recommended sending to the Village residents on the Municipal Aggregation program. There have been a lot of solicitors with other companies sending letters to the Village residents causing confusion.

 

Trustee N. Owen moved, seconded by Trustee Bridgewater to send a notice from Homefield Energy to the Village residents.

 

On roll call, the vote was:

 

AYES: 4- Trustees Bridgewater, Smith, N. Owen and Lamar.

 

NAYS: 0

 

ABSENT: 1- Trustee Pitcher

 

There being 4 affirmative votes, the motion carried.

 

·         President Owen and the Board of Trustees discussed the disorderly conduct with Attorney Mark McGrath and Chief Petrey. This matter will be tabled until the next regular meeting.

·         Attorney Mark McGrath reported on the grant research. Nichole Mahrt our grant researcher has not uncovered any grants at this time. Attorney McGrath will have a report for the Board at the next regular meeting.

 

Trustee N. Owen moved, seconded by Trustee Bridgewater to adopt the prevailing wage ordinance for 2013.

 

On roll call, the vote was:

 

AYES: 4- Trustees Bridgewater, Smith, N. Owen and Lamar.

 

NAYS: 0

 

ABSENT: 1- Trustee Pitcher

 

There being 4 affirmative votes, the motion carried.

 

 

 

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board of Trustees:

·         Treasurer Eidenmiller reviewed the appropriations work sheet with the Board of Trustees. Clerk Phillips will update the final changes and have it ready to present to the Board for approval at the July regular meeting.

·         Treasurer Eidenmiller reported that he and President Owen have ordered the new Village maintenance truck. The truck should be ready for delivery soon. Police Chief Petrey has also ordered the new Village squad car.

 

III.            PUBLIC CONCERNS:

·         No public concerns at this time.

 

IV.             PRESENTATIONS:

 

·         No Presentations at this time.

V.                COMMITTEE REPORTS:

 

STREETS:

Trustee Smith reported the following to the Board:

·         Trustee Smith reported that Mike Boitnott had no new requests for equipment.

·         Trustee Smith reported that Mike Boitnott is still working to complete the policies and procedures.

·         Trustee Smith is looking into the problem sidewalks in the Village. He is going to check with the Labor’s School and see if they will be conducting any sidewalk classes in the future.

·         Trustee Smith is looking into the neighborhood surrounding a hearing impaired child that lives within the Village. Trustee Smith would like to discuss with the family the placement of signs indicating to drivers there is a hearing impaired child in the area. Trustee Smith is going to check on possible grants for the signs.

·         Trustee Smith is going to check with McLean County Highway Department about the placement of school bus stop signs on Division Street.

 

 DRAINAGE:

               Trustee Pitcher was absent:

 Water:

Trustee Nydra Owen reported the following to the Board:

 

 

·         Trustee N. Owen discussed the water tower provided by Pittsburg Tank and Tower cleaners. Pittsburg has indicated that there are some OSHA violations with the tower. Some of the violations are clearly in the design of the tower. Other violations included confined space signage that is not posted in the appropriate areas. Trustee N. Owen does not want to make any changes until she has contacted American Water Works and an engineer. Tabled until next regular meeting.

·         Trustee N. Owen has not completed any other agenda items at this time.

 

 

 

            Health, Beautification &Welfare

            Trustee Loren Lamar reported the following to the Board:

·         Trustee Lamar has been in contact with Jeff Wilcox that has previously serviced our EMA radios. Trustee Lamar has asked Mr. Wilcox’s to prepare a quote for a power converter with a battery back- up system for the storm siren radio to be placed in Village Hall. Trustee Lamar received the quote and for the deep cycle battery alone will cost $350.00. Mr. Wilcox also informed Trustee Lamar that our radios are not FFC compliant, and must be changed from broad band to narrow band. Mr. Wilcox can update the EMA radios for $45.00 per unit.

 

Trustee Lamar moved, seconded by Trustee N. Owen to purchase EMA radio equipment for a base radio in Village Hall to set the storm siren off, not to exceed $600.00, this motion replaces the May meeting motion.

 

On roll call, the vote was:

 

AYES: 4- Trustees Bridgewater, N. Owen, Smith and Lamar.

 

NAYS: 0

 

ABSENT: 1- Trustee Pitcher

 

There being 4 affirmative votes, the motion carried.

 

Trustee Lamar moved, seconded by Bridgewater to approve up to $600.00 to update the EMA radios from broad band to narrow band.

 

On roll call, the vote was:

 

AYES: 4- Trustees Bridgewater, Lamar, N. Owen and Smith.

 

NAYS: 0

 

ABSENT: 1- Trustee Pitcher

 

There being 4 affirmative votes, the motion carried.

 

    COMMUNITY DEVELOPMENT:

            Trustee Bridgewater reported the following to the Board:

·         Trustee Bridgewater and President Owen are attempted to hold an event to promote Olympia Estates before and during Good Old Days. Trustee Bridgewater and President Owen had no RSVP responses for the pre-event. Trustee Bridgewater would like to hold off on the event planning due to no response. This matter will be tabled until the next meeting.

 

     POLICE:

            Police Chief Ed Petrey reported the following to the Board:

·         Police Chief Ed Petrey presented the Board with a monthly status reported dated: 05/16/13 to 06/20/13.

·         President Owen appointed Trustee Nydra Owen as the chair person for the police committee.

 

Trustee N. Owen moved, seconded by Trustee Bridgewater to approve Chief Petrey to order 8 police officer badges not to exceed $550.00.

 

On roll call, the vote was:

 

AYES: 3- Trustees Bridgewater, N. Owen and Smith.

 

NAYS: 0

 

ABSENT: 1- Trustee Pitcher

 

ABSTAIN: 1- Trustee Lamar (Abstain goes with the majority)

 

There being 4 affirmative votes, the motion carried.

 

·         Chief Petrey and the Board of Trustees discussed the police radios and an update for the radios in 2018. Chief Petrey is going to investigate possible grants available for the radio equipment. The Board of Trustees would like create a new line in QuickBooks to set aside money towards the radios. The equipment costs $30,000. President Owen and the Board of Trustees would like to save $500.00 a month to be used towards the radio equipment, 75% taken from general funds and 25% from water.

 

Trustee N. Owen moved seconded by Trustee Bridgewater to approve a grant to the McLean County Sheriff Reserves and to provide dinner at the pork chop supper for the on duty officers Saturday night during the good old days.

 

On roll call, the vote was:

 

AYES: 3- Trustees Smith, Bridgewater, and N. Owen.

 

NAYS: 0

 

ABSENT: 1- Trustee Pitcher

 

ABSTAIN: 1- Trustee Lamar (Abstain goes with the majority)

 

There being 4 affirmative votes, the motion carried.

 

Trustee N. Owen moved, seconded by Trustee Smith to approve to have the intergovernmental with the Village of McLean and Village of Stanford reviewed by outside counsel.

 

On roll call, the vote was:

 

AYES: 3 Trustee Smith, Bridgewater and N. Owen

 

NAYS: 0

 

ABSENT: 1- Trustee Pitcher

ABSTAIN: 1- Trustee Lamar (Abstain goes with the majority)

 

There being 4 affirmative votes, the motion carried.

            NEW BUSINESS:

 

·         Clerk Phillips discussed with the Board of Trustees the MFT audit that Ruth Anderson, with the state performed. The problem we were having with our account balances is that the state still was showing funds allocated for past projects that where over funded. Ms. Anderson is correcting the problem so our MFT balance matches the states.

 

·         All other new business was tabled.

 

There being no further business to discuss, Trustee Lamar moved, seconded by Trustee Smith, to adjourn @10:28PM.

All in favor, AYE.       

           

Prepared by:

 Megan Phillips, Clerk/Collector