Village of Stanford

05/24/13 Special Meeting Minutes

Home
Public Safety Day
Meeting Minutes
Board Meeting Agenda
Stanford Utility Services
114 W Main Street Request for Proposals
Stanford Police Dept. Residence Watch Request
Water meter replacement program
About Us
Contact Us
Village News
09/15/2016 Regular Meeting Agenda
Recent Ordinances
Business Directory
Allin Township Library
Allin Township Park District & Pool
Good Old Days
Helping Hands Community Center
Schools
Veteran's Memorial Park
On - Line water payments
Freedom of Information Act (FOIA) Contact & Request Information
FOIA List of Automatically Disclosed Municipal Records
FOIA Block Diagram of Operation
FOIA Municipal Information Directory
FOIA Municipal Records Directory
FOIA Cataloging and Indexing of Public Records
Local Businesses

VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Tuesday May 24th, 2013

SPECIAL BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Special Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 6:00pm.

I.                   ROLL CALL:

 

Present:  6 – President John Owen, Trustees Jim Bridgewater Homer Smith, Jeremiah Pitcher, Loren Lamar and Nydra Owen.

Absent: 0

Also present: Treasurer Scott Eidenmiller and Chief Petrey

II.               NEW BUSINESS:

 

·         President Owen and the Board of Trustees discussed the appropriations worksheet for the fiscal years May 1, 2013 to April 20, 2014. The proposed new amounts to be appropriated were discussed and decided on. The Board and President Owen asked Clerk Phillips to update the appropriation worksheet, to be reviewed by the Board once the updates are made.

·         Treasurer Eidenmiller discussed the Motor Fuel Tax (MFT) fund with the President Owen and the Board of Trustees. The Board would like to use an additional $10,000 towards the 2013 MFT program. To make the total 2013 program $25,000.

 

Trustee Smith moved, seconded by Trustee Pitcher to approve adding $10,000 from Motor Fuel Tax account towards the 2013 program, for a total of $25,000 to be spent.

 

On roll call, the vote was:

 

AYES: 5- Trustees Lamar, Bridgewater, Pitcher, Smith and N. Owen.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

 

·         Treasurer Eidenmiller discussed the information he received from 1st Security Bank in Mackinaw. The Village would be looking at a 5 to 6 year lease at an interest rate of 3.5% to 4%. Payments on a 4 year lease would be $1,325.00 a month or a 5 year lease at $1,100 an month. The grand total for both the squad car and Village Maintenance truck being $67,743.00.

 

Trustee Pitcher moved, seconded by Trustee Lamar to allow Treasurer Eidenmiller to contact 1st Security Bank in Mackinaw to start the necessary paper work for the vehicle lease.

 

On roll call, the vote was:

 

AYES: 5-Trustee Lamar, Bridgewater, Smith, Pitcher and N. Owen.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes, the motion carried.

 

·         The Board will table the matter of resignation of Trustee.

·         The Board would like to table the matter of the South Kathleen Street catch basin until more information is received.

·         The Board will table approving of PTI training for a part-time office.

·         Trustee Bridgewater and President Owen discussed having a pre-event for the contractors interested in having their business highlighted during an event at Good Old Days to promote the Olympia Estates sub-division. President Owen and Trustee Bridgewater would like to invite contractors and their families to a pre-event at Allin Township Park. President Owen would like to serve food and have open swim available for the families attending.

 

Trustee Bridgewater moved, seconded by Trustee Pitcher to allow up to $2,500.00 to be spent towards the Olympia Estates promotional planning. 

 

 

On roll call, the vote was:

 

AYES: 5 Trustees Pitcher, Smith, Bridgewater, Lamar, and N. Owen.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes, the motion carried.

 

·         President Owen and The Board of Trustee discussed scheduling a joint meeting with Allin Township Park Board. President Owen feels the Village needs to help promote the park. He feels that is one of the Village’s best assents. President Owen will contact the Park Board to schedule a meeting.

           

III:      MOTION TO ADJOURN @ 7:57:

 

There being no further business to discuss, Trustee Lamar moved, seconded by Trustee Pitcher, to adjourn.

All in favor, AYE.       

           

 

Prepared by: Megan Phillips, Clerk/Collector



VILLAGE OF STANFORD



100 W. BOUNDARY



STANFORD, IL  61774






PRESIDENT AND BOARD
OF TRUSTEES



Tuesday May 24th,
2013



SPECIAL BOARD
MEETING OF THE BOARD OF TRUSTEES






Minutes of
the Special Board Meeting of the President and Board of Trustees for the
Village of Stanford, held at the Village Hall at 6:00pm.



I.                  
ROLL CALL:






Present:  6 - President John Owen, Trustees Jim
Bridgewater Homer Smith, Jeremiah Pitcher, Loren Lamar and Nydra Owen.



Absent:
0



Also
present: Treasurer Scott Eidenmiller and Chief Petrey



II.              
NEW BUSINESS:







  • President
    Owen and the Board of Trustees discussed the appropriations worksheet for the
    fiscal years May 1, 2013 to April 20, 2014. The proposed new amounts to be
    appropriated were discussed and decided on. The Board and President Owen asked
    Clerk Phillips to update the appropriation worksheet, to be reviewed by the
    Board once the updates are made.



  • Treasurer
    Eidenmiller discussed the Motor Fuel Tax (MFT) fund with the President Owen and
    the Board of Trustees. The Board would like to use an additional $10,000
    towards the 2013 MFT program. To make the total 2013 program $25,000.





Trustee
Smith moved, seconded by Trustee Pitcher to approve adding $10,000 from Motor
Fuel Tax account towards the 2013 program, for a total of $25,000 to be spent.






On roll call, the vote
was:






AYES: 5- Trustees Lamar,
Bridgewater, Pitcher, Smith and N. Owen.






NAYS: 0






ABSENT: 0






There being 5 affirmative
votes the motion carried.







  • Treasurer
    Eidenmiller discussed the information he received from 1st Security
    Bank in Mackinaw. The Village would be looking at a 5 to 6 year lease at an
    interest rate of 3.5% to 4%. Payments on a 4 year lease would be $1,325.00 a
    month or a 5 year lease at $1,100 an month. The grand total for both the squad
    car and Village Maintenance truck being $67,743.00.





Trustee
Pitcher moved, seconded by Trustee Lamar to allow Treasurer Eidenmiller to contact
1st Security Bank in Mackinaw to start the necessary paper work for
the vehicle lease.






On
roll call, the vote was:






AYES:
5-Trustee Lamar, Bridgewater, Smith, Pitcher and N. Owen.






NAYS:
0






ABSENT:
0






There
being 5 affirmative votes, the motion carried.







  • The
    Board will table the matter of resignation of Trustee.



  • The
    Board would like to table the matter of the South Kathleen Street catch basin
    until more information is received.



  • The
    Board will table approving of PTI training for a part-time office.



  • Trustee
    Bridgewater and President Owen discussed having a pre-event for the contractors
    interested in having their business highlighted during an event at Good Old
    Days to promote the Olympia Estates sub-division. President Owen and Trustee
    Bridgewater would like to invite contractors and their families to a pre-event
    at Allin Township Park. President Owen would like to serve food and have open
    swim available for the families attending.





Trustee
Bridgewater moved, seconded by Trustee Pitcher to allow up to $2,500.00 to be
spent towards the Olympia Estates promotional planning. 









On
roll call, the vote was:






AYES:
5 Trustees Pitcher, Smith, Bridgewater, Lamar, and N. Owen.






NAYS:
0






ABSENT:
0






There
being 5 affirmative votes, the motion carried.







  • President
    Owen and The Board of Trustee discussed scheduling a joint meeting with Allin
    Township Park Board. President Owen feels the Village needs to help promote the
    park. He feels that is one of the Village's best assents. President Owen will
    contact the Park Board to schedule a meeting.


           



III:      MOTION
TO ADJOURN @ 7:57:






There
being no further business to discuss, Trustee Lamar moved, seconded by Trustee Pitcher,
to adjourn.



All
in favor, AYE.       



           






Prepared by:
Megan Phillips, Clerk/Collector