Village of Stanford

05/16/13 Regular Meeting Minutes

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VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL  61774

 

PRESIDENT AND BOARD OF TRUSTEES

Thursday May 16th, 2013

REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES

 

Minutes of the Regular Board Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

I.                   ROLL CALL:

 

Present:  6 –President John Owen, Trustees Jeremiah Pitcher, Jim Bridgewater, Loren Lamar, Homer Smith and Nydra Owen.

Absent: 0

Also present: Chief Ed Petrey, Treasurer Scott Eidenmiller, Attorney Mark McGrath, Ida Jane Clark, Niccole Mahrt, John Reed, and Terrance Whitecotton. 

II.               APPROVAL OF CONSENT AGENDA:

 

Trustee n. Owen moved, seconded by Trustee Pitcher to approve the consent agenda as amended and remove zoning board meeting minutes from the consent agenda.

 

On roll call, the vote was:

 

AYES: 5- Trustees Pitcher, Bridgewater, Lamar, Smith and N. Owen.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes the motion carried.

III:      TREASURERS REPORT:

 

                Treasurer Eidenmiller reported the following to the Board of Trustees:

·         Treasurer Eidenmiller has been in contact with Morton Community Bank and has found out that they do not offer lease to purchase. There was some confusion about the services the bank offered. Treasurer Eidenmiller suggests leasing from Ford Motor Company or First Capital Equipment Leasing Corp. Treasurer Eidenmiller is looking for State bids. Treasurer Eidenmiller will structure the proposed so that the lease levy will replace the current lease levy.

III.            PUBLIC CONCERNS:

·         No public concerns at this time.

 

IV.             PRESENTATIONS:

 

·         John Reed at Leman’s Chevy City has presented the Board of Trustees quotes for the Village maintenance truck with work bed.

·         Attorney Mark McGrath introduced Niccole Mahrt, a law student working as an intern for McGrath’s office over the summer while she prepares for her bar exam. Miss. Mahrt will be performing grant research for the Village. Attorney McGrath gave her a tour of the Village and introduced her to President Owen and the Board of Trustees.

V.                COMMITTEE REPORTS:

 

STREETS:

Trustee Smith reported the following to the Board:

·         Trustee Smith reported that Mike Boitnott had no new requests for equipment.

·         Trustee Smith reported that Mike Boitnott is still working to complete the policies and procedures.

·         Trustee Smith is looking into the problem sidewalks in the Village.

·         Trustee Smith has checked on the bus stop shelters. Trustee Smith is worried about the locations for the shelters and the liability these shelters would bring. Trustee Smith recommended to the Board this issue is no longer pursued. The Board of Trustees agreed with Trustee Smith.

·         Trustee Smith has concern with the parking on North Kathleen Street. Trustee Smith has received complaints of traffic congestion due to vehicles being parked on both sides of the street. Trustee Smith and the Board of Trustees believe there once was no parking signs on the east side of Kathleen Street. Trustee Smith will do some further investigating.

·         Trustee Smith and the Board of Trustees discussed hiring a part-time worker to help Mike Boitnott with mowing and assist Mike with other jobs when needed.

 

Trustee N. Owen moved, seconded by Trustee Lamar to hire Mark Deterding for mowing and safety assistance at $12.00 an hour, on an as needed basis.

 

On roll call, the vote was:

 

AYES:  5- Trustees Bridgewater, N. Owen, Pitcher, Smith, and Lamar.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes, the motion carried.

 

 

 DRAINAGE:

               Trustee Pitcher reported the following to the Board:

·         Trustee Pitcher has no new information at this time on the DECO grant.

·         Trustee Pitcher has been in contact with Mike Boitnott about the property located at 423 W Boundary. Trustee Pitcher and Mike Boitnott have checked on the drainage tiles and believe the tiles are working properly. Trustee Pitcher believes the problem only occurs when there is heavy, steady rain fall. Mr. Roberts was advised when he purchased the property of the potential of standing water and to raise his building when he constructed it. Which he did not do.

·         Trustee Pitcher has been made aware of a problem with the South Kathleen catch basin. The catch basin was constructed higher than needed, and the water is back filling into the farmer’s field before draining. The farmer of the field is willing to fix the problem. This issue will be table until the next meeting.

 Water:

Trustee Nydra Owen reported the following to the Board:

 

 

·         Trustee N. Owen discussed the water tower clean out with the Board. Trustee N. Owen reported there was 22 inches of silt located in the bottom of the tower, exceeding the amount the Pittsburg Tank and Tower Cleaners quoted of 3 inches. Pittsburg would have had to bucket scoop and lower down the silt from the tower. Trustee N. Owen authorized a vac truck from Bodine Services of Decatur to come and remove the silt from the tower. Pittsburg Tank and Tower will provide the Village with a video of the inside of the tower and a report.

·         Trustee n. Owen reported that all water test passed inspection after the tower was drained and cleaned.

·         Trustee N. Owen reported that the red water pit was not pumped when Bodine Services was here to pump the tower.

·         Trustee N. Owen has not completed any other agenda items at this time.

 

 

 

            Health, Beautification &Welfare

            Trustee Loren Lamar reported the following to the Board:

·         Trustee Lamar discussed the Village recycling program. Mid-West Fiber offered Trustee Lamar with some ideas for recycling programs. Most of these ideas would be at cost of the Village. Trustee Lamar felt the only viable idea was following along with some other Villages and require a permit for the garbage collectors, that would require a yearly fee and they provide recycling services. Based on the referendum that was voted down in November the Village will not pursue the recycling program any longer.

·         Trustee Lamar discussed EMA issues with the Board of Trustees. The repeater coax line and antenna are not the correct grade, but are functioning. The Board would like to table the repair of the repeater coax and antenna at this time. Trustee Lamar has been in contact with Jeff Wilcox that has previously serviced our EMA radios. Trustee Lamar has asked Mr. Wilcox’s to prepare a quote for a power converter with a battery back- up system for the storm siren radio to be placed in Village Hall.

·         Trustee Lamar is waiting for the summer sales for Christmas decorations. Trustee Lamar would like to replace a few of the decorations this year if possible.

 

Trustee Lamar moved, seconded by Trustee N. Owen to purchase EMA radio equipment for a base radio in Village Hall to set the storm siren off, not to exceed $500.00.

 

On roll call, the vote was:

 

AYES: 5- Trustees Bridgewater, N. Owen, Pitcher, Smith and Lamar.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes, the motion carried.

 

    COMMUNITY DEVELOPMENT:

            Trustee Bridgewater reported the following to the Board:

·         Trustee Bridgewater passed out the Olympia Estates brochures to the Board of Trustees. Trustee Bridgewater informed the Board that the Homestead Program needs to be added to the brochures. The Board of Trustees reviewed the brochure and the Homestead Program drafted by Attorney Mark McGrath.

 

Trustee Bridgewater moved, seconded by Trustee Lamar to accept the Homestead Program drafted by Attorney Mark McGrath, approve the higher commission and lot prices.

                        On roll call, the vote was:

                        AYES: 5- Trustees Bridgewater, N. Owen, Pitcher, Smith and Lamar.

                        NAYS: 0

                        ABSENT: 0

                        There being 5 affirmative votes, the motion carried.

     POLICE:

            Police Chief Ed Petrey reported the following to the Board:

·         Police Chief Ed Petrey presented the Board with a monthly status reported dated: 04/18/13-05/16/13.

·         Chief Petrey discussed with the Board of Trustees the Village McLean purchasing Stanford’s squad car, after the new squad has been purchased. Attorney Mark McGrath informed the Board of Trustees that McLean has asked his office to represent them with the intergovernmental agreement. Attorney McGrath suggested the Stanford Village Board hire another Attorney’s firm to represent the Village. 

 

Trustee Lamar moved seconded by Trustee Pitcher for Attorney Mark McGrath’s to prepare the intergovernmental for the Village of McLean, the Village of Stanford will waive the conflict of interests.

 

On roll call, the vote was:

 

AYES: 5- Trustees Smith, Bridgewater, Pitcher, N. Owen and Lamar.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes, the motion carried.

 

·         The Board of Trustees would like to table the liquor license ordinance until the next regular meeting.

LEGAL:

Attorney Mark McGrath reported the following to the Board:

 

·         310 N. Kathleen; Attorney McGrath made the Board of Trustees aware that the Village could foreclose on the liens against the property. The Board of Trustees has already approved an administrative search warrant for the property. The Board would like to move forward with the search warrant.

·         212 W. Main, President Owen reported that some work has been done to the property.

·         407 W. Boundary:  Attorney Pat McGrath researched the property and has found there is still a mortgage in the amount of $14,000 and the Village has liens against the property for mowing. The Board will table this property until the next regular meeting.

·         114 W. Main: Attorney Pat McGrath sent the Village documents on the property. Norman Cochran is still the owner of the property, and the back taxes have been paid.

·         103 S. Kathleen: Clerk Phillips informed the Board of Trustees that the property is currently changing owners, and may be cleaned up soon.

NEW BUSINESS:

·         President Owen informed the Board that the May 8th meeting with Clerk Phillips and Mike Boitnott to work on census numbers was canceled due to the water tower clean out.

·         President Owen has been in contact with Tony Dowiatt, with A.J. Dowiatt Inc. on the bidding process for the new building. President Owen will keep the Board informed on any new information.

 

Trustee Lamar moved, seconded by Trustee Bridgewater for Clerk Phillips design a ad and The Village pay for an ad for the Good Old Days book, not to exceed $100.00.

 

On roll call, the vote was:

 

AYES: 5 Trustees Bridgewater, N. Owen, Pitcher, Smith and Lamar.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes, the motion carried.

 

Trustee Bridgewater moved, seconded by Trustee Lamar to grant Good Old Day’s $1,500.00 towards the festival.

 

On roll call, the vote was:

 

AYES: 5- Trustees Bridgewater, N. Owen, Pitcher, Smith and Lamar.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes, the motion carried.

           

·         President Owen and the Board of Trustees discussed the mowing fee’s the Village charges if they have to mow private property that has not been kept up. The Village charges currently $150.00 for mowing. The Board of Trustees felt that this does not fully pay for the cost of mowing and the actual cost of mowing is $250.00.

 

Trustee Pitcher moved, seconded by Trustee Bridgewater to increase the Village mowing fee’s to $250.00.

 

On roll call, the vote was:

 

AYES: 5- Trustees Bridgewater, N. Owen, Pitcher, Smith and Lamar.

 

NAYS: 0

 

ABSENT: 0

 

There being 5 affirmative votes, the motion carried.

 

 

 

 

 

 

 

There being no further business to discuss, Trustee Pitcher moved, seconded by Trustee Lamar, to adjourn @10:38PM.

All in favor, AYE.       

           

Prepared by:

 Megan Phillips, Clerk/Collector



VILLAGE OF STANFORD



100 W. BOUNDARY



STANFORD, IL  61774






PRESIDENT AND BOARD
OF TRUSTEES



Thursday May 16th,
2013



REGULAR BOARD
MEETING OF THE BOARD OF TRUSTEES






Minutes of
the Regular Board Meeting of the President and Board of Trustees for the
Village of Stanford, held at the Village Hall at 7:00pm.



I.                  
ROLL CALL:






Present:  6 -President John Owen, Trustees Jeremiah
Pitcher, Jim Bridgewater, Loren Lamar, Homer Smith and Nydra Owen.



Absent:
0



Also
present: Chief Ed Petrey, Treasurer Scott Eidenmiller, Attorney Mark McGrath, Ida
Jane Clark, Niccole Mahrt, John Reed, and Terrance Whitecotton. 



II.              
APPROVAL OF CONSENT AGENDA:






Trustee n. Owen moved, seconded by
Trustee Pitcher to approve the consent agenda as amended and remove zoning
board meeting minutes from the consent agenda.






On roll call, the vote
was:






AYES: 5- Trustees Pitcher,
Bridgewater, Lamar, Smith and N. Owen.






NAYS: 0






ABSENT: 0






There being 5 affirmative votes the
motion carried.



III:      TREASURERS
REPORT:






                Treasurer Eidenmiller reported the
following to the Board of Trustees:




  • Treasurer
    Eidenmiller has been in contact with Morton Community Bank and has found out
    that they do not offer lease to purchase. There was some confusion about the services
    the bank offered. Treasurer Eidenmiller suggests leasing from Ford Motor
    Company or First Capital Equipment Leasing Corp. Treasurer Eidenmiller is
    looking for State bids. Treasurer Eidenmiller will structure the proposed so
    that the lease levy will replace the current lease levy.


III.           
PUBLIC CONCERNS:




  • No
    public concerns at this time.





IV.            
PRESENTATIONS:







  • John
    Reed at Leman's Chevy City has presented the Board of Trustees quotes for the
    Village maintenance truck with work bed.



  • Attorney
    Mark McGrath introduced Niccole Mahrt, a law student working as an intern for
    McGrath's office over the summer while she prepares for her bar exam. Miss.
    Mahrt will be performing grant research for the Village. Attorney McGrath gave
    her a tour of the Village and introduced her to President Owen and the Board of
    Trustees.


V.               
COMMITTEE REPORTS:






STREETS:



Trustee
Smith reported the following to the Board:




  • Trustee
    Smith reported that Mike Boitnott had no new requests for equipment.



  • Trustee
    Smith reported that Mike Boitnott is still working to complete the policies and
    procedures.



  • Trustee
    Smith is looking into the problem sidewalks in the Village.



  • Trustee
    Smith has checked on the bus stop shelters. Trustee Smith is worried about the locations
    for the shelters and the liability these shelters would bring. Trustee Smith
    recommended to the Board this issue is no longer pursued. The Board of Trustees
    agreed with Trustee Smith.



  • Trustee
    Smith has concern with the parking on North Kathleen Street. Trustee Smith has
    received complaints of traffic congestion due to vehicles being parked on both
    sides of the street. Trustee Smith and the Board of Trustees believe there once
    was no parking signs on the east side of Kathleen Street. Trustee Smith will do
    some further investigating.



  • Trustee
    Smith and the Board of Trustees discussed hiring a part-time worker to help
    Mike Boitnott with mowing and assist Mike with other jobs when needed.





Trustee N. Owen moved,
seconded by Trustee Lamar to hire Mark Deterding for mowing and safety
assistance at $12.00 an hour, on an as needed basis.






On roll call, the vote
was:






AYES:  5- Trustees Bridgewater, N. Owen, Pitcher,
Smith, and Lamar.






NAYS: 0






ABSENT: 0






There being 5 affirmative
votes, the motion carried.









 DRAINAGE:



               Trustee Pitcher reported the
following to the Board:




  • Trustee
    Pitcher has no new information at this time on the DECO grant.



  • Trustee
    Pitcher has been in contact with Mike Boitnott about the property located at 423
    W Boundary. Trustee Pitcher and Mike Boitnott have checked on the drainage
    tiles and believe the tiles are working properly. Trustee Pitcher believes the
    problem only occurs when there is heavy, steady rain fall. Mr. Roberts was
    advised when he purchased the property of the potential of standing water and
    to raise his building when he constructed it. Which he did not do.



  • Trustee
    Pitcher has been made aware of a problem with the South Kathleen catch basin.
    The catch basin was constructed higher than needed, and the water is back
    filling into the farmer's field before draining. The farmer of the field is
    willing to fix the problem. This issue will be table until the next meeting.


 Water:



Trustee
Nydra Owen reported the following to the Board:










  • Trustee
    N. Owen discussed the water tower clean out with the Board. Trustee N. Owen
    reported there was 22 inches of silt located in the bottom of the tower,
    exceeding the amount the Pittsburg Tank and Tower Cleaners quoted of 3 inches.
    Pittsburg would have had to bucket scoop and lower down the silt from the
    tower. Trustee N. Owen authorized a vac truck from Bodine Services of Decatur to
    come and remove the silt from the tower. Pittsburg Tank and Tower will provide
    the Village with a video of the inside of the tower and a report.



  • Trustee
    n. Owen reported that all water test passed inspection after the tower was
    drained and cleaned.



  • Trustee
    N. Owen reported that the red water pit was not pumped when Bodine Services was
    here to pump the tower.



  • Trustee
    N. Owen has not completed any other agenda items at this time.











            Health, Beautification &Welfare



            Trustee Loren Lamar reported the
following to the Board:




  • Trustee
    Lamar discussed the Village recycling program. Mid-West Fiber offered Trustee
    Lamar with some ideas for recycling programs. Most of these ideas would be at
    cost of the Village. Trustee Lamar felt the only viable idea was following
    along with some other Villages and require a permit for the garbage collectors,
    that would require a yearly fee and they provide recycling services. Based on
    the referendum that was voted down in November the Village will not pursue the
    recycling program any longer.



  • Trustee
    Lamar discussed EMA issues with the Board of Trustees. The repeater coax line
    and antenna are not the correct grade, but are functioning. The Board would
    like to table the repair of the repeater coax and antenna at this time. Trustee
    Lamar has been in contact with Jeff Wilcox that has previously serviced our EMA
    radios. Trustee Lamar has asked Mr. Wilcox's to prepare a quote for a power
    converter with a battery back- up system for the storm siren radio to be placed
    in Village Hall.



  • Trustee
    Lamar is waiting for the summer sales for Christmas decorations. Trustee Lamar
    would like to replace a few of the decorations this year if possible.





Trustee Lamar moved,
seconded by Trustee N. Owen to purchase EMA radio equipment for a base radio in
Village Hall to set the storm siren off, not to exceed $500.00.






On roll call, the vote
was:






AYES: 5- Trustees
Bridgewater, N. Owen, Pitcher, Smith and Lamar.






NAYS: 0






ABSENT: 0






There being 5 affirmative
votes, the motion carried.






    COMMUNITY DEVELOPMENT:



            Trustee Bridgewater reported the
following to the Board:




  • Trustee
    Bridgewater passed out the Olympia Estates brochures to the Board of Trustees.
    Trustee Bridgewater informed the Board that the Homestead Program needs to be
    added to the brochures. The Board of Trustees reviewed the brochure and the
    Homestead Program drafted by Attorney Mark McGrath.





Trustee Bridgewater moved, seconded by
Trustee Lamar to accept the Homestead Program drafted by Attorney Mark McGrath,
approve the higher commission and lot prices.



                        On roll call, the vote
was:



                        AYES: 5- Trustees
Bridgewater, N. Owen, Pitcher, Smith and Lamar.



                        NAYS: 0



                        ABSENT: 0



                        There being 5 affirmative
votes, the motion carried.



     POLICE:



            Police Chief Ed Petrey reported the
following to the Board:




  • Police
    Chief Ed Petrey presented the Board with a monthly status reported dated: 04/18/13-05/16/13.



  • Chief
    Petrey discussed with the Board of Trustees the Village McLean purchasing
    Stanford's squad car, after the new squad has been purchased. Attorney Mark
    McGrath informed the Board of Trustees that McLean has asked his office to
    represent them with the intergovernmental agreement. Attorney McGrath suggested
    the Stanford Village Board hire another Attorney's firm to represent the
    Village.





Trustee Lamar moved
seconded by Trustee Pitcher for Attorney Mark McGrath's to prepare the
intergovernmental for the Village of McLean, the Village of Stanford will waive
the conflict of interests.






On roll call, the vote
was:






AYES: 5- Trustees Smith,
Bridgewater, Pitcher, N. Owen and Lamar.






NAYS: 0






ABSENT: 0






There being 5 affirmative
votes, the motion carried.







  • The
    Board of Trustees would like to table the liquor license ordinance until the
    next regular meeting.


LEGAL:



Attorney
Mark McGrath reported the following to the Board:







  • 310
    N. Kathleen; Attorney McGrath made the Board of Trustees aware that the Village
    could foreclose on the liens against the property. The Board of Trustees has
    already approved an administrative search warrant for the property. The Board
    would like to move forward with the search warrant.



  • 212
    W. Main, President Owen reported that some work has been done to the property.



  • 407
    W. Boundary: Attorney Pat McGrath
    researched the property and has found there is still a mortgage in the amount
    of $14,000 and the Village has liens against the property for mowing. The Board
    will table this property until the next regular meeting.



  • 114
    W. Main: Attorney Pat McGrath sent the Village documents on the property.
    Norman Cochran is still the owner of the property, and the back taxes have been
    paid.



  • 103
    S. Kathleen: Clerk Phillips informed the Board of Trustees that the property is
    currently changing owners, and may be cleaned up soon.


NEW BUSINESS:




  • President
    Owen informed the Board that the May 8th meeting with Clerk Phillips
    and Mike Boitnott to work on census numbers was canceled due to the water tower
    clean out.



  • President
    Owen has been in contact with Tony Dowiatt, with A.J. Dowiatt Inc. on the
    bidding process for the new building. President Owen will keep the Board
    informed on any new information.





Trustee Lamar moved,
seconded by Trustee Bridgewater for Clerk Phillips design a ad and The Village
pay for an ad for the Good Old Days book, not to exceed $100.00.






On roll call, the vote
was:






AYES: 5 Trustees
Bridgewater, N. Owen, Pitcher, Smith and Lamar.






NAYS: 0






ABSENT: 0






There being 5 affirmative
votes, the motion carried.






Trustee Bridgewater moved,
seconded by Trustee Lamar to grant Good Old Day's $1,500.00 towards the
festival.






On roll call, the vote
was:






AYES: 5- Trustees
Bridgewater, N. Owen, Pitcher, Smith and Lamar.






NAYS: 0






ABSENT: 0






There being 5 affirmative
votes, the motion carried.



           




  • President
    Owen and the Board of Trustees discussed the mowing fee's the Village charges
    if they have to mow private property that has not been kept up. The Village
    charges currently $150.00 for mowing. The Board of Trustees felt that this does
    not fully pay for the cost of mowing and the actual cost of mowing is $250.00.





Trustee Pitcher moved,
seconded by Trustee Bridgewater to increase the Village mowing fee's to
$250.00.






On roll call, the vote
was:






AYES: 5- Trustees
Bridgewater, N. Owen, Pitcher, Smith and Lamar.






NAYS: 0






ABSENT: 0






There being 5 affirmative
votes, the motion carried.
























There
being no further business to discuss, Trustee Pitcher moved, seconded by Trustee
Lamar, to adjourn @10:38PM.



All
in favor, AYE.       



           



Prepared by:



 Megan Phillips, Clerk/Collector